Back to contents

AGENDA ATTACHMENTS

I hereby give notice that a meeting of the COMBINED COMMITTEES will be held as follows:

Members:

* The Combined Committees comprises the following committees of council: Arts Culture & Recreation, Community Development & Equity, Economic Development & Sustainable Business, Environment, Heritage and Urban Form, Finance & Corporate Business, Partnerships, Planning & Regulatory, Planning Fixtures, Public Safety & Community Order, Transport & Urban Linkages, Urban Strategy & Governance, Works & Services.

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the *Combined Committees meeting held on Thursday, 23 June 2005 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

   STRATEGIC OVERVIEW

4. CHIEF EXECUTIVE'S OVERVIEW OF THE DRAFT LONG-TERM COUNCIL COMMUNITY PLAN 2006-2016

   D Rankin
   Chief Executive	23 February 2006

   Summarising the strategic and funding contents for the draft Long-term council community plan 2006-2016 (LTCCP) that sets a course for council to achieve the long-term vision. The LTCCP proposes a base capital programme of almost $2.8 billion over 10 years, including the completion of the indoor arena, enhancing open spaces and volcanic cones, protecting our heritage and a range of public transport and roading projects.

   Recommending to council it note the strategic opportunities and challenges facing Auckland, recognising that council has already approved a long-term vision to address these issues.

   [ATTACHMENT 4.1]

   Pages 1 – 14

   4.2. STRATEGIC OVERVIEW

   F Ryan
   Senior Advisor	8 March 2006

   Advising that last year council started work on a long-term vision that describes how council wants Auckland to look in 30-50 years. This report describes the role that council's long-term vision provides in the Long-term council community plan 2006-2016 (LTCCP) and identifies the outputs used in developing the long-term vision.

   Recommending to council that they note the role of the long-term vision, and agree to adopt the approach taken to describe council's contribution and the reviewed strategic milestones for each function area that are contained in the function text of the draft LTCCP 2006-2016.

   [ATTACHMENT 4.2 ]

   Pages 15 – 24

   BUDGETS AND REPORTS

5. BASELINE BUDGET 2006/2007

   A McKenzie
   General Manager Finance	23 February 2006

   Presenting a budget based on rates revenue of $362.6 million and providing a base operating surplus of $15.5 million. Providing an overview of budgets by function and attaching minutes received from committees and community boards with budget implications.

   Recommending to council that the financial statements and budgets for operating expenditure, capital expenditure, revenue and rates from the Long-term council community plan 2006-2016 be accepted.

   [ATTACHMENT 5.1]

   Pages 25 – 44

   5.2. EFFICIENCY AND EFFECTIVENESS

   N de Blaauw / L Peters
   Policy Analyst / Procurement Support Manager	15 February 2006

   Summarising existing efforts to be more efficient and effective, and some future initiatives to help ensure that the council is in a position to make full and appropriate use of all four levers in the future.

   Recommending that the committees note the efficiency gains made in the first half of the 2005/2006 year and that early planning for 'rolling reviews' of the business is underway. Furthermore, noting that further work will be required to scope each stage of the reviews in more detail, develop a timeline, define the project structure and develop a project brief for report to the relevant committee in due course.

   [ATTACHMENT 5.2]

   Pages 45 – 54

   ART, COMMUNITY AND RECREATION

6. CBD (CENTRAL BUSINESS DISTRICT) – STRATEGY – CAPITAL AND OPERATING FUNDING 2006-2007  

   J Wiggins
   CBD Project Leader	23 February 2006

   Reporting on new initiatives and capital works projects, to be funded from the Central Business District (CBD) targeted rate for the period 2006/2007 to 2008/2009.

   Recommending to council that the programme be adopted for consultation as part of the Long-term council community plan 2006-2016.

   Note: This item was not available at the time the agenda went to print, and will be circulated under separate cover.

   [ATTACHMENT 6.1]

   Pages 55 – 56

   6.2. FUNCTION TEXT FOR LTCCP (LONG TERM COUNCIL COMMUNITY PLAN 2006-2016)

   C Field
   Manager Financial Planning	23 February 2006

   Providing the proposed function text for inclusion in Volume 2 of the Long-term council community plan 2006-2016.

   Recommending to council that they approve the text and that the General Manager Finance and Chair, Finance & Corporate Business Committee be authorised to make amendments to reflect decisions made at this meeting and corrections, noting that the final draft document will be forwarded to council for adoption for consultation at their meeting scheduled for 23 March 2006.

   [ATTACHMENT 6.2]

   Pages 57 – 104

   CITY DEVELOPMENT

7. AUCKLAND CITY ENVIRONMENTS – FEES AND CHARGES  

   J Oxley
   Manager Auckland City Environments	10 February 2006

   Auckland City Environments reviews its fees and charges on an annual basis to ensure that the appropriate level of costs continue to be recovered. Advising that the review shows some areas are under-recovering against targets.

   Recommending to council that environmental health fees be increased by 10 per cent, Land Information Memorandum fees by 5 per cent, applications for variations and extensions to subdivision consents be increased in line with those for land use consents, and building consent and inspection fees be adjusted in accordance with the schedule in the report from the Manager Auckland City Environments dated 10 February 2006, with all increases to be effective from 1 July 2006.

   [ATTACHMENT 7.1]

   Pages 105 – 118

   7.2. LESSONS FOR AUCKLAND

   I Maxwell
   Group Manager Implementation Planning	20 February 2006

   Highlighting key learnings and opportunities for Auckland arising from Councillors Fryer and Storer attending conferences and technical visits in the United States, Canada and Europe during late 2005.

   Recommending investigations of initiatives identified both during the trip and subsequent discussion by committees be carried out within existing budget provisions.

   [ATTACHMENT 7.2]

   Pages 119 – 136

   7.3. EVENTS AND TOURISM PROMOTION FUNDING

   K Lyons
   Acting Manager Economic Development	16 February 2006

   Advising that the events and tourism funding work has focussed on stakeholder interviews and an initial assessment of potential funding options. Further noting that officers are not in a position to recommend specific funding levels or tools at this time.

   Recommending to council it support the proposed process for taking the events and tourism promotion funding work forward, and approve the proposed budget increase of $100,000 within the status quo for further investigation into funding options.

   [ATTACHMENT 7.3]

   Pages 137 – 140

   7.4. MAINSTREET DRAFT BUDGETS

   A Inwood
   Mainstreet Programme Co-ordinator	8 March 2006

   Providing the draft mainstreet programme budgets and boundaries for 2006/2007. Advising the effectiveness survey indicated that of the respondents 79 per cent perceived they were receiving value for money.

   Recommending that the committee approve the draft mainstreet budgets in the Long-term council community plan 2006-2016 and that the boundaries of all mainstreet programmes remain the same as those for the 2005/2006 financial year.

   [ATTACHMENT 7.4 ]

   Pages 141 – 146

   7.5. PROJECTS FUNDED FROM FINANCIAL CONTRIBUTIONS

   R Orr
   Open Space CAPEX Programme Manager	24 January 2006

   Providing the report and minute from the Arts, Culture & Recreation Committee meeting of 1 February 2006 in relation to the proposed financial contribution projects.

   Recommending to council that the projects be endorsed for consultation as part of the Long-term council community plan 2006-2016.

   [ATTACHMENT 7.5]

   Pages 147 – 164

   7.6. FUNCTION TEXT FOR LTCCP (LONG TERM COUNCIL COMMUNITY PLAN 2006-2016)

   C Field
   Manager Financial Planning	23 February 2006

   Providing the proposed function text for inclusion in volume 2 of the Long-term council community plan 2006-2016.

   Recommending to council that they approve the text and that the General Manager Finance and Chair, Finance and Corporate Business Committee be authorised to make amendments to reflect decisions made at this meeting and corrections, noting that the final draft document will be forwarded to council for adoption for consultation at their meeting scheduled for 23 March 2006.

   [ATTACHMENT 7.6]

   Pages 165 – 192

   CIVIC LEADERSHIP

8. FUNCTION TEXT FOR LTCCP (LONG TERM COUNCIL COMMUNITY PLAN 2006-2016)  

   C Field
   Manager Financial Planning	23 February 2006

   Providing the proposed function text for inclusion in Volume 2 of the Long-term council community plan 2006-2016.

   Recommending to council that they approve the text and that the General Manager Finance and Chair, Finance & Corporate Business Committee be authorised to make amendments to reflect decisions made at this meeting and corrections, noting that the final draft document will be forwarded to council for adoption for consultation at their meeting scheduled for 23 March 2006.

   [ATTACHMENT 8.1]

   Pages 193 - 214

   TRANSPORT FUNCTION

9. FUNCTION TEXT FOR LTCCP (LONG-TERM COUNCIL COMMUNITY PLAN 2006-2016)

   C Field
   Manager Financial Planning	23 February 2006

   Providing the proposed functional text for inclusion in Volume 2 of the draft Long-term council community plan 2006-2016.

   Recommending to council that they approve the text and that the General Manager Finance and Chair, Finance & Corporate Business Committee be authorised to make amendments to reflect decisions made at this meeting and corrections, noting that the final draft document will be forwarded to council for adoption for consultation at their meeting scheduled for 23 March 2006.

   [ATTACHMENT 9.1]

   Pages 215 – 238

   RATES ISSUES & POLICIES

10. RATES ISSUES

    N Lucas
    Acting Treasury Manager	21 February 2006

    Providing an overview of the key rating issues, such as inflation proofing of rates, targeted rates, revaluation impact, funding for alternative scenarios, rate remission and postponement policies, extended rates rebate scheme and discount rate for early payment of rates, along with other general rates issues.

    Recommending to council approval of the various policies for consultation as part of the draft Long-term council community plan 2006-2016.

    [ATTACHMENT 10.1]

    Pages 239 – 272

    DEVELOPMENT CONTRIBUTIONS

11. DEVELOPMENT CONTRIBUTIONS POLICY, DRAFT FOR CONSULTATION  

    G Stiven / G Marr / H Bunn
    Policy & Project Advisor / Project Manager / Consultant	20 February 2006

    Due to the city growing rapidly there is a need to improve and expand its infrastructure to handle the increased demand. Development contributions can be charged to recover council's identified capital costs of growth and this report outlines the proposed policy for inclusion in the Long-term council community plan 2006-2016.

    Recommending to council the adoption of an updated development contributions policy, for consultation as part of the draft Long-term council community plan 2006-2016.

    [ATTACHMENT 11.1]

    Pages 273 – 316

    SCENARIOS

12. DRAFT "OPTION FOR ACHIEVING THE LONG-TERM VISION" SECTION FOR 2006-2016 LTCCP"  

    P Neutze
    Financial Strategy Manager	17 February 2006

    Advising that on 15 December 2005 at the Annual Plan Direction Setting meeting, the Finance and Corporate Business Committee resolved to adopt five alternative costed city development scenarios (options) for consultation via the draft Long-term council community plan 2006-2016 (LTCCP). Council intends to consult on these alternative options by way of the detailed description in the "Options for achieving the long-term vision" section to be included in Volume I of the draft LTCCP.

    Recommending that council approve the draft "Options for achieving the long-term vision" text for consultation as part of the draft LTCCP 2006-2016.

    [ATTACHMENT 12.1 ]

    Pages 317 – 320

    12.2. DRAFT LONG-TERM COUNCIL COMMUNITY PLAN 2006 – VOLUME 1

    C Field
    Manager Financial Planning	23 February 2006

    Providing Volume 1 of the draft Long-term council community plan for consideration, along with a memorandum explaining the various volumes for the document.

    Recommending to council that they approve Volume 1 and that the General Manager Finance and Chair, Finance and Corporate Business Committee be authorised to make amendments to reflect decisions made at this meeting and corrections, noting that the final draft document will be forwarded to council for adoption for consultation at their meeting scheduled for 23 March 2006.

    [ATTACHMENT 12.2]

    Pages 321 – 400

    POLICIES

13. POLICY ON SIGNIFICANCE  

    G Morgan
    Policy Analyst	8 February 2006

    Reporting on the proposed update to council's policy on significance. The policy sets out a local authority's approach to determining the significance of proposals and decisions in relation to issues, assets, or other matters, and assists councils in determining their ongoing requirements for complying with the provisions of the Local Government Act.

    Recommending the policy be approved for consultation as part of the draft Long-term council community plan 2006-2016.

    [ATTACHMENT 13.1 ]

    Pages 401 – 418

    13.2. POLICY ON PARTNERSHIPS WITH THE PRIVATE SECTOR

    G Morgan
    Policy Analyst	8 February 2006

    Reporting on the proposed update to council's policy on partnerships with the private sector. The policy underlines the authority's position in respect of the commitment of its resources to partnerships with the private sector, including the circumstances in which funding will be provided, consultation, conditions to be imposed on partnerships covered by the policy, risk management, monitoring and reporting.

    Recommending that the proposed minor changes to the policy on partnership with the private sector be approved for consultation as part of the draft Long-term council community plan 2006-2016.

    [ATTACHMENT 13.2 ]

    Pages 419 – 432

    13.3. DRAFT REVENUE AND FINANCING POLICY FOR 2006-2016 LTCCP (LONG-TERM COUNCIL COMMUNITY PLAN 2006-2016)

    C Temple / P Neutze
    Manager Revenue Strategy / Financial Strategy Manager	15 February 2006

    Providing an overview of the revenue and financing policy, including insertion of some guiding principles and changes to reflect increased/new charges or targeted rates.

    Recommending the draft revenue and financing policy be approved for inclusion in the draft Long-term council community plan 2006-2016 for consultation.

    [ATTACHMENT 13.3]

    Pages 433 – 512

    13.4. TREASURY MANAGEMENT POLICY REVIEW FOR 2006-2016 LTCCP (LONG-TERM COUNCIL COMMUNITY PLAN 2006-2016)

    P Neutze / J Tooman
    Financial Strategy Manager / Funds Management Analyst	25 January 2006

    The Local Government Act 2002 requires local authorities to adopt a liability management policy and an investment policy, and to include these policies in their Long-term council community plans. The revised policy was provided for the Finance and Corporate Business Committees feedback which is attached.

    That it be recommended to council that it rename the existing Corporate Treasury Management Policies to "Treasury Management Policies" (TMP), reclassifying the existing Detailed Treasury Management Policies as the "Treasury Operating Manual" (TOM) and delegating authority to the Treasury Management Steering Group to approve future amendments to the TOM. Also seeking to approve the proposed changes to the TMP as summarised for inclusion in the draft Long-term council community plan 2006-2016.

    [ATTACHMENT 13.4]

    Pages 513 – 536

    13.5. WATER AND SANITARY SERVICES ASSESSMENT STAGE 2

    Roger Mills
    Consultant	12 February 2006

    Advising that Territorial Local Authorities are required to prepare Water and Sanitary Services Assessments (WASSA) with the core focus on the impact of water and sanitary services on public health and the environment. This report sets out a proposed assessment for consultation.

    Recommending scenario 4b for stormwater services and scenario 3.5 for wastewater services be endorsed for inclusion in the draft Long-term council community plan (LTCCP) for consultation.

    Note: this item refers to item C1 in the confidential section of the agenda.

    [ATTACHMENT 13.5]

    Pages 537 – 562

    13.6. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Gaylene Mitchell
    Committee Manager	23 February 2006
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Water and Sanitary Services Assessment Stage 2	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]

    STATEMENTS OF PROPOSAL

14. AUCKLAND INTERNATIONAL AIRPORT LIMITED (AIAL) HOLDING COMPANY – DRAFT STATEMENT OF PROPOSAL  

    A Bray
    Acting Investigations Manager	14 February 2006

    Providing a proposal to establish a holding company and transfer Auckland City's 12.8 per cent shareholding in Auckland International Airport Ltd to that holding company which would improve the governance and monitoring of Auckland City's shareholding.

    Recommending the Statement of Proposal be approved for consultation as part of the draft Long-term council community plan 2006-2016.

    [ATTACHMENT 14.1]

    Pages 563 – 568

    14.2. ACE (AUCKLAND CITY ENVIRONMENTS) FEES AND CHARGES – DRAFT STATEMENT OF PROPOSAL

    A Bray
    Acting Investigations Manager	16 February 2006

    Providing a statement of proposal for changes to Auckland City Environments fees and charges as referred to in a previous item on this agenda.

    Recommending to council the approval of the attached schedule of fees and charges under the Building Act 2004, Resource Management Act 1991 and Local Government Act 2002 as a statement of proposal for consultation as part of the Long-term council community plan 2006-2016.

    [ATTACHMENT 14.2]

    Pages 569 – 576

    NON FUNCTIONAL TEXT FOR LTCCP 2006-2016

15. DRAFT LTCCP 2006-2016 (LONG-TERM COUNCIL COMMUNITY PLAN) – VOLUME 2 OUR BUSINESS IN DEPTH – NON FUNCTIONAL TEXT

    C Field
    Manager Financial Planning	23 February 2006

    Providing the proposed non-functional text for inclusion in Volume 2 of the Long-term council community plan 2006-2016.

    Recommending to council that they approve the text and that the General Manager Finance and Chair, Finance & Corporate Business Committee be authorised to make amendments to reflect decisions made at this meeting and corrections, noting that the final draft document will be forwarded to council for adoption for consultation at their meeting scheduled for 23 March 2006.

    [ATTACHMENT 15.1]

    Pages 577 – 606

    15.2. DRAFT LTCCP (LONG-TERM COUNCIL COMMUNITY PLAN 2006-2016) VOLUME 3 – POLICIES AND STATEMENTS

    C Field
    Manager Financial Planning	23 February 2006

    Providing volume 3 of the draft Long-term council community plan 2006-2016 for consideration, noting that the policies and statements of proposals were considered earlier in this agenda.

    Recommending to council that they approve the text for volume 3 and that the General Manager Finance and Chair, Finance and Corporate Business Committee be authorised to make amendments to reflect decisions made at this meeting and corrections, noting that the final draft document will be forwarded to council for adoption for consultation at their meeting scheduled for 23 March 2006.

    [ATTACHMENT 15.1]

    Pages 607 – 796