APOLOGIES
An apology has been
received from Councillor Mulholland for late arrival.
CONFIRMATION OF MINUTES
The minutes of the
*Combined Committees meeting held on Thursday, 8 March 2006 to be confirmed as a
true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
OVERVIEW OF THE DIRECTION THE LONG-TERM COUNCIL COMMUNITY PLAN 2006-2016 (LTCCP) TAKES THE CITY AND COST IMPLICATIONS
|
D Rankin |
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Chief Executive |
15 June 2006 |
Providing an overview of the direction the Long-term council community plan
2006-2016 takes the city along with the cost implications.
STRATEGIC FRAMEWORK
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J McPherson |
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General Manager, Art Community & Recreation |
15 June 2006 |
The General manager
arts, community and recreation will give a PowerPoint presentation on the
strategic framework.
OPTION A - BASE CASE
6.0. OPERATING EXPENDITURE CHANGES AND ADJUSTMENTS FROM DRAFT TO FINAL
ANNUAL PLAN 2006/2007
This item was not available at the time
the agenda went to print and will be circulated under separate cover.
CAPITAL EXPENDITURE PROGRAMMES
7.1. CAPITAL EXPENDITURE 2006/2007 BASED ON OPTION A
|
D Jeffrey |
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Asset planning manager |
16 June 2006 |
Providing an
overview of the proposed changes to the capital expenditure programme since the
completion of the draft Long-term council community plan 2006-2016 (LTCCP).
Recommending
approval for deferrals of $38.1 million from the 2005/2006 financial year to be
added to the 2006/2007 capital programme. Further recommending approval for an
increase in the 2006/2007 capital expenditure programme of $5.4 million in the
final LTCCP.
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[ATTACHMENT 7.1] |
Pages 1 - 4 |
REPORTS REQUESTED
8.1. SOUTH TOWN HALL PROJECT
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J Webster |
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CBD Project Manager |
22 May 2006 |
Outlining the issues
facing the South Town Hall project and four potential development options. The
report explores three options for the South Town Hall project and suggests
developing a tenancy plan for the Queen Street tenancies as an integral part of
the master planning process.
Recommending that
the South Town Hall site and existing buildings (Queen Street character
buildings and council administered portions of the Town Hall) be "earmarked" for
the South Town Hall arts precinct concept. The report also recommends that the
Property Enterprise Board be given the responsibility for identifying and
establishing opportunities for commercial investment and public good
investment. Further recommending that the budgets for 2006/2007 and 2007/2008
be increased.
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[ATTACHMENT 8.1] |
Pages 1 - 18 |
8.2. YOUTHTOWN CLIENT BASE, BENEFIT OF AUCKLAND CITY FUNDING AND
REPRESENTATION ON YOUTHTOWN BOARD
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S Thomas |
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Facilities contract manager |
31 May 2006 |
Reporting on the
current client base and focus of Youthtown, and the benefit to Auckland City of
continued funding and representation on the Youthtown Board.
Recommending that
Auckland City continue representation on the Youthtown Board, and that the
matter of the appropriate level of funding, and how it should be utilised, be
reported on once Youthtown has had the opportunity to advise how the funding
will be directed by them.
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[ATTACHMENT 8.2] |
Pages 19 - 26 |
8.3. AUCKLAND HERITAGE FESTIVAL FUNDING
|
L Manaia |
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Committee Manager |
16 June 2006 |
The Environment,
Heritage and Urban Form Committee at its 5 May 2006 meeting considered an item
regarding Auckland Heritage Festival Funding where it was resolved inter alia:
B. That it be a recommendation to Combined
Committees that the proposed 2006/2007 funding for Auckland Heritage Festival be
the same in future years (i.e. ongoing).
Recommending that
funding for the Auckland Heritage Festival remain the same for future years.
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[ATTACHMENT 8.3] |
Pages 27 - 28 |
8.4. SMALL LOCAL IMPROVEMENT PROGRAMMES (SLIPS)
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L Manaia |
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Committee manager |
15 June 2006 |
The Finance &
Corporate Business Committee at its 8 September 2005 meeting considered an item
regarding small local improvement programmes (SLIPs) where it was resolved:
"That the report
from the Community Board Services Manager dated 12 August 2005 be referred to
the Annual Plan Direction Setting meeting for consideration of ongoing SLIPs
funding levels and an appropriate formula for allocation between community
boards."
The Annual Plan
Direction Setting meetings held in November and December 2005 did not consider
the item.
This matter was
raised again at the 11 May 2006 Finance and Corporate Business Committee meeting
by Mr G Easte, Chairman Western Bays Community Board. It was also raised in the
Long-term council community plan 2006-2016 hearings in the community boards'
submissions.
Combined Committees
are being asked to consider the matter.
Recommending that
the funding levels for SLIPs remain unchanged.
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[ATTACHMENT 8.4] |
Pages 28 - 36 |
8.5. FUNDING OF SECOND GENERATION DISTRICT PLANS
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P Pirrit |
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Group Manager City
Planning |
9 June 2006 |
Advising that the Isthmus Section of the District Plan is required to be
reviewed and notified by 2009. Provision was made in last years budget for
$200,000 to commence the Isthmus review.
Recommending that resources currently provided in the City Planning group's
proposed 2006/2007 budget for the review of the Isthmus section of the District
Plan be confirmed, and that $200,000 be available for research and early
consultation on the issues that must be addressed in the review.
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[ATTACHMENT 8.5] |
Pages 37 - 42 |
8.6. COMMERCIAL CENTRE FOOTPATH CLEANING
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K Marriot |
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Manager Streetscape
Services |
9 June 2006 |
Reporting on the
progress of investigations into methodologies and associated costs for
commercial centre footpath cleaning.
Recommending that the resolution of the Arts Culture & Recreation Committee be
endorsed to further investigate appropriate street cleaning methodologies and
associated costs and funding options be undertaken, with a view to commencing a
phased introduction of alternative services from the 2007/2008 financial year.
Furthermore, recommending that a report detailing the proposed service levels
along with a phased implementation programme and associated budget be reported
back to the Annual Plan Direction Setting meeting in October 2006.
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[ATTACHMENT 8.6] |
Pages 43 - 48 |
8.7. WAIHEKE MUSICAL MUSEUM CHARITABLE TRUST FUNDING REQUEST
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L Redshaw |
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Senior business
partnership manager |
7 June 2006 |
Reporting that the Waiheke Musical Museum Charitable Trust has requested a
further grant of $180,000 bringing the total Auckland city grant to $240,000,
which is 67% of the purchase price of the musical instrument collection owned by
Mr & Mrs Whittaker. Unfortunately fundraising efforts by the trustees has been
limited thereby this additional request being made.
Recommending that the further grant of $180,000 towards the purchase price of
the musical instrument collection from Mr and Mrs Whittaker be declined.
Furthermore, that the Auckland City and Waiheke Community Board grants totalling
$60,000 also be withdrawn and the funding agreement terminated and the
commercial lease continue.
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[ATTACHMENT 8.7] |
Pages 49 - 54 |
8.8. HOBSON BAY CYCLEWAY
This report was not
available at the time the agenda went to print and will be circulated under
separate cover.
8.9. WALKING SCHOOL BUS PROGRAMME
This report was not available at the time the agenda went to print and will be
circulated under separate cover.
SPECIAL CONSULTATIVE PROCEDURES
9.1. STATEMENT OF PROPOSAL ON TRANSFERRING AUCKLAND CITY'S SHARES IN
AUCKLAND INTERNATIONAL AIRPORT LTD TO A HOLDING COMPANY
|
D McGregor |
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Policy Analyst |
8 June 2006 |
Investigating the establishment of a holding company (as a council-controlled
organisation) to allow the Auckland International Airport Ltd (AIAL) shares and
other commercial shareholdings to be transferred to the holding company.
Consultation on this proposal was undertaken as part of the Long-term council
community plan 2006-2016.
Recommending that Council agree in principle to the establishment of a holding
company for Auckland City's AIAL shareholding, together with other commercial
shareholdings, pending further investigation of implementation issues.
Following this investigation, officers will report back to the Finance and
Corporate Business Committee with an implementation plan.
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[ATTACHMENT 9.1] |
Pages 1 - 6 |
9.2. STATEMENT OF PROPOSAL TO REMOVE PEDESTRIAN MALL STATUS FROM PARTS
OF QUEEN ELIZABETH SQUARE
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D McGregor |
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Policy Analyst |
7 June 2006 |
Summarising submissions received through the Long-term council community plan
2006-2016 to revoke pedestrian mall status for parts of Queen Elizabeth Square,
Auckland city. This is required as Auckland Regional Transport Authority (ARTA)
requires its lease to be registered and this cannot be done in its current
status as a pedestrian mall.
Recommending that the proposal to revoke pedestrian mall status for parts of
Queen Elizabeth Square be adopted for the final Long-term council community
plan.
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[ATTACHMENT 9.2] |
Pages 7 - 10 |
9.3. AUCKLAND CITY ENVIRONMENTS - FEES AND CHARGES
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J Oxley |
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Group Manager |
8 June 2006 |
Reporting on
Auckland City Environments policy of full cost recovery for all private benefit
work. Fees and charges are reviewed on an annual basis to reflect any changes
in costs over previous periods and consultation was undertaken on the fee
changes in the Long-term council community plan 2006-2016.
Recommending to
Council that in order to achieve full cost recovery and ensure service level
requirements are maintained and improved, that fees for environmental health and
Land Information Memoranda be increased by 10 percent and 5 percent respectively
from July 2006, which will adjust the cost for the last two years. Further
recommending that applications for variations and extensions to subdivision
consents be increased in line with those for land use consents and building
consent and inspection fees be adjusted in accordance with appendix one of the
officers report. All increases to be effective 1 July 2006.
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[ATTACHMENT 9.3] |
Pages 1 - 16 |
9.4. WATER AND SANITARY SERVICES
This item was not
available at the time the agenda went to print and will be circulated under
separate cover.
STRATEGIC OPTIONS
10.1. CONSULTATION AND HEARINGS PROCESS FOR THE DRAFT LONG-TERM COUNCIL
COMMUNITY PLAN 2006-2016
|
L Manaia |
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Committee manager |
9 June 2006 |
Reporting on the
consultation and hearings process for the draft Long-term council community plan
2006-2016, with 873 submissions being received. The Finance & Corporate
Business Committee heard 109 oral submissions during the hearings held over 6-9
June 2006.
Recommending that
the Combined Committees confirm the schedule of reports requested for committees
contained within Appendix B, and that the schedule of individual submitter
responses to the draft annual plan be adopted.
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[ATTACHMENT 10.1] |
Pages 1 - 28 |
10.2. DELIVERING THE LONG-TERM VISION - NEW PROJECTS FOR INCLUSION IN THE
LONG-TERM COUNCIL COMMUNITY PLAN (LTCCP) 2006-2016
|
F Ryan / R Tucker |
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Senior advisor external relations / Policy analyst
treasury |
15 June 2006 |
Reporting on the
public feedback received on the long-term vision and options for achieving the
vision, and recommending minor changes to that vision. Also reporting on a
package of additional projects, in addition to the baseline, to be included in
the final Long-term council community plan 2006-2016 (LTCCP) to accelerate
Auckland city's progress towards achieving the vision.
Recommending that
council endorse and adopt minor wording changes to the world leader and world
class sections of the long-term vision, and note the full list of projects for
possible inclusion in the final LTCCP.
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[ATTACHMENT 10.2] |
Pages 29 - 77 |
RATING POLICIES
11.1. MAINSTREETS RATES 2006/2007
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A Inwood |
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Mainstreet programme co-ordinator |
29 May 2006 |
Requesting that the
committee approve the Mainstreet programme budgets in this report to be included
in the final Long-term council community plan for 2006-2016 for the 2006/2007
financial year.
Recommending that
the committee approve the Mainstreet budgets of $5,862,050.80 (excluding GST).
|
[ATTACHMENT 11.1] |
Pages 1 - 25 |
11.2. OPTIONS FOR AUCKLAND CITY'S EXTENDED RATES REBATE SCHEME FOR
2006/2007
This item was not
available at the time the agenda went to print and will be circulated under
separate cover.
11.3. RATES ISSUES
This item was not
available at the time the agenda went to print and will be circulated under
separate cover.
POLICIES
12.1. POLICY ON PARTNERSHIPS WITH THE PRIVATE SECTOR
|
G Morgan |
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Policy analyst |
29 May 2006 |
Summarising
submissions received through the Long-term council community plan 2006-2016 to
the Policy on partnerships with the private sector.
That it be a
recommendation to council that the policy on partnerships with the private
sector be adopted for the Long-term council community plan 2006-2016.
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[ATTACHMENT 12.1] |
Pages 1 - 2 |
12.2. POLICY ON SIGNIFICANCE
|
G Morgan |
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Policy analyst |
29 May 2006 |
Summarising
submissions received through the Long-term council community plan 2006-2016
consultation to the Policy on significance.
That it be a
recommendation to council that the policy on significance be adopted for the
final Long-term council community plan 2006-2016.
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[ATTACHMENT 12.2] |
Pages 3 - 6 |
12.3. TREASURY MANAGEMENT POLICY
|
J Tooman |
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Funds management analyst |
8 June 2006 |
Summarising the
submissions pertaining to the Corporate Treasury Management Policy received
through the Long-term council community plan 2006-2016 process.
That it be a
recommendation to council that the draft Treasury Management Policy
incorporating the liability management and investment policies be adopted in the
Long-term council community plan 2006-2016.
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[ATTACHMENT 12.3] |
Pages 7 - 10 |
12.4. REVENUE AND FINANCING POLICY FOR AUCKLAND CITY'S 2006-2016 LTCCP
This item was not
available at the time the agenda went to print and will be circulated under
separate cover.
12.5. DEVELOPMENT CONTRIBUTIONS POLICY: SUBMISSIONS AND POLICY FOR
ADOPTION (WITH OPTIONS)
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M Dendale |
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Manager financial contributions, City planning |
12 June 2006 |
Advising that under
the previously adopted policies, development contributions and financial
contributions are expected to jointly raise around $20 million each year.
Recommending that
the committee adopt an updated development contributions policy, to be in place
from July 2006.
|
[ATTACHMENT 12.5] |
Pages 11 - 50 |
LTCCP DOCUMENT
13.1. AMENDMENTS TO THE DRAFT LTCCP
This item was not
available at the time the agenda went to print and will be circulated under
separate cover.
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
|
Lee Manaia |
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Committee Manager |
16 June 2006 |
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Section 48, Local Government Official Information and Meetings Act 1987: |
The following motion
is submitted for consideration:
That the public be
excluded from the following part(s) of the proceedings of this meeting.
The general subject
of each matter to be considered while the public is excluded, the reason for
passing this resolution in relation to each matter, and the specific grounds
under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution are as follows:
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Item No. |
General subject of each
matter to be considered |
Reason for passing this
resolution in relation to each matter |
Ground(s) under section
48(1) for the passing of this resolution |
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C1. |
Peter Blake Memorial - Te
Papa and NZ National Maritime Museum |
Good Reason to withhold
exists under section 7 |
Section 48(1)(a) |
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C2 |
Auckland Town Hall Organ
Trust - Update and Funding Request |
Good Reason to withhold
exists under section 7 |
Section 48(1)(a) |
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C3 |
Auckland Philharmonia
Orchestra Funding Requirements 2006/2007 and 2007/2008 |
Good Reason to withhold
exists under section 7 |
Section 48(1)(a) |
This resolution is made in reliance on Section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public are as follows:
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Item No. |
Reason to withhold information under section 7 |
|
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C1. |
To enable the Council to carry out,
without prejudice or disadvantage, commercial activities. |
[Section 7(2)(h)] |
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To enable the Council to carry on,
without prejudice or disadvantage, negotiations (including commercial
and industrial negotiations). |
[Section 7(2)(i)] |
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C2. |
To enable the Council to carry out,
without prejudice or disadvantage, commercial activities. |
[Section 7(2)(h)] |
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To enable the Council to carry on,
without prejudice or disadvantage, negotiations (including commercial
and industrial negotiations). |
[Section 7(2)(i)] |
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C3. |
To enable the Council to carry out,
without prejudice or disadvantage, commercial activities. |
[Section 7(2)(h)] |
14.2 EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
|
Lee Manaia |
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Committee Manager |
16 June 2006 |
|
Section 48, Local Government Official Information and Meetings Act 1987: |
The following motion
is submitted for consideration:
That the public be
excluded from the following part(s) of the proceedings of this meeting.
The general subject
of each matter to be considered while the public is excluded, the reason for
passing this resolution in relation to each matter, and the specific grounds
under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution are as follows:
|
Item No. |
General subject of each
matter to be considered |
Reason for passing this
resolution in relation to each matter |
Ground(s) under section
48(1) for the passing of this resolution |
|
C4. |
Harbour Festival
Evaluation |
Good Reason to withhold
exists under section 7 |
Section 48(1)(a) |
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C5. |
Metro Water Ltd's
Statement of Intent, Funding Plan and Corporate Business Plan |
Good Reason to withhold
exists under section 7 |
Section 48(1)(a) |
|
C6. |
Acquisition of Land for
Open Space |
Good Reason to withhold
exists under section 7 |
Section 48(1)(a) |
|
C7. |
Open Space Acquisition |
Good Reason to withhold exists under section 7 |
Section 48(1)(a) |
This
resolution is made in reliance on Section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public are as follows:
|
Item No. |
Reason to withhold information under section 7 |
|
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C4. |
To protect information where the making available of the information
would be likely unreasonably to prejudice the commercial position of the
person who supplied or who is the subject of the information. |
[Section 7(2)(b)(ii)] |
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C5. |
To enable the Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations). |
[Section 7(2)(i)] |
|
To protect information where the making available of the information
would be likely unreasonably to prejudice the commercial position of the
person who supplied or who is the subject of the information. |
[Section 7(2)(b)(ii)] |
|
C6. |
To protect information where the making available of the information -
(i) Would disclose a trade secret: or
(ii) Would be likely unreasonably to prejudice the commercial position
of the person who supplied or is the subject of the information. |
[Section 7(2)(b)] |
|
To enable the Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations). |
[Section 7(2)(i)] |
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C7. |
To protect information where the making available of the information
would be likely unreasonably to prejudice the commercial position of the
person who supplied or who is the subject of the information. |
[Section 7(2)(b)(ii)] |
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To enable the Council to carry out,
without prejudice or disadvantage, commercial activities. |
[Section 7(2)(h)] |
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To prevent the disclosure or use of official information for improper
gain or improper advantage. |
[Section 7(2)(j)] |
