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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

will be held as follows:

1. APOLOGIES

   An apology has been received from Councillor Linda Leighton.

2. CONFIRMATION OF MINUTES

   The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 2 March 2005 to be confirmed as a true and correct record subject to the following amendments to items 4.2, 9.D.(ii) and (iii), and the addition of 9.E:

   • ddition of the organisation title Ms Rachel Power was representing, so that the resolution reads as follows:

   4.2 KELLY STREET LAND

   Ms Rachel Power, President and spokesperson for a Residents' Association (MENRA) and Mr Stanley Palmer of the Mt Eden North Resident's Association addressed the Committee regarding the proposed purchase of the Kelly Street property for the use as a neighbourhood park.

   • Addition of the word "request" before the words "additional funding" in 9.D.(ii),
   • Deletion of the word "of" before the words "and demand for" in 9.D.(iii),
   • Addition of 9.E which was inadvertently omitted in the minutes of the meeting, so that resolution 9.D. and 9.E. read as follows:
   9. DRAFT AUCKLAND REGIONAL SPORT AND RECREATION STRATEGY
   4. That the submissions include
      1. a strong statement about the role of schools as the first point in teaching and modelling recreation participation at an early age
      2. request additional funding for sport in the Auckland region given the rapid growth and demographic make up of the people in the region.
      3. the need to be aware of, and to respond appropriately to, the changing patterns and demand for, recreational and sporting activities and facilities, including those associated with greater ethnic diversity in the region.
   5. That the Council requests strong representation from the educational sector in the strategy development team.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-

   1. The local authority by resolution so decides; and

   2. The presiding member explains at the meeting at a time when it is open to the public,-

      1. The reason why the item is not on the agenda; and\

      2. The reason why the discussion of the item cannot be delayed until a subsequent meeting."

   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "Where an item is not on the agenda for a meeting,-

   1. That item may be discussed at that meeting if-

      1. That item is a minor matter relating to the general business of the local authority; and

      2. The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

   2. no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the Meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. QUEEN STREET PROJECT UPGRADE – ALAN THOMPSON, ARTA

   Mr Alan Thompson, Chief Executive Officer representing the Auckland Regional Transport Authority (ARTA), wishes to present a submission to the Committee regarding issues relevant to the upgrading of Queen Street.

   Recommending that Mr Alan Thompson, Chief Executive Officer representing the Auckland Regional Transport Authority (ARTA), be thanked for his submission to the Committee regarding issues relevant to the upgrading of Queen Street.

   4.2. QUEEN STREET PROJECT UPGRADE – JON OLSEN

   Mr Jon Olsen wishes to address the Committee regarding issues relevant to the upgrading of Queen Street.

   Recommending that Mr Jon Olsen be thanked for his presentation to the Committee regarding issues relevant to the upgrading of Queen Street.

   4.3. QUEEN STREET PROJECT UPGRADE – ALEX SWNEY

   Mr Alex Swney, representing Heart of the City, wishes to address the Committee regarding issues relevant to the upgrading of Queen Street.

   Recommending that Mr Alex Swney, representing Heart of the City, be thanked for his presentation to the Committee regarding issues relevant to the upgrading of Queen Street.

   4.4. QUEEN STREET PROJECT UPGRADE – DR MARTIN SPENCER

   Dr Martin Spencer, a property owner in Queen Street, wishes to address the Committee regarding issues relevant to the upgrading of Queen Street.

   Recommending that Dr Martin Spencer, a property owner in Queen Street, be thanked for his presentation to the Committee regarding issues relevant to the upgrading of Queen Street.

   4.5. POINT ERIN SWIMMING POOL

   Mr Richard Wheatcroft wishes to bring to the attention of the Committee certain issues regarding the use and management of the Point Erin swimming pool.

   Recommending that Mr Richard Wheatcroft be thanked for his address to the Committee regarding the use and management of the Point Erin swimming pool.

   4.6. PROPOSAL BY THE AUCKLAND CENTRAL MODEL RAILWAY CLUB (INC) FOR VIC COWEN HALL

   Mr David Bachelor and Mr Barry Palmer, representing the Auckland Central Model Railway Club (Inc), wish to present to the Committee a proposal regarding the upgrade and transfer of title of the Vic Cowen Hall to the Auckland Central Model Railway Club (Inc).

   Recommending that Mr David Bachelor and Mr Barry Palmer, representing the Auckland Central Model Railway Club (Inc), be thanked for their presentation to the Committee regarding the proposed upgrade and transfer of title of the Vic Cowen Hall to the Auckland Central Model Railway Club (Inc).

   [ATTACHMENT 4.6]

   Pages 1-8

5. QUEEN STREET PROJECT UPGRADE

   Representatives on behalf of Walk Auckland, The Campaign for Better Transport and the Greens' Transport Campaign, wish to brief the Committee regarding issues relevant to the upgrading of Queen Street.

   Recommending that the representatives representing Walk Auckland, The Campaign for Better Transport and the Greens' Transport Campaign be thanked for their briefing to the Committee regarding issues relevant to the upgrading of Queen Street.

   [ATTACHMENT 5]

   Pages 9-16

6. REPORTS REQUESTED / PENDING

   N Purcell
   Committee Services Manager	24 March 2005

   Advising of reports requested/pending.

   Recommending that the Reports Requested/Pending report of the Committee Services Manager dated 24 March 2005 be received.

   [ATTACHMENT 6]

   Pages 17-20

7. NOTICE OF MOTION - INVESTIGATING A REPORT ON ANY TRIALS AND INVESTIGATIONS DONE INTO THE TURNING OF ALL OR PART OF QUEEN STREET INTO A MALL

   C Casey
   Councillor	24 March 2005

   Attaching a Notice of Motion from Councillor C Casey regarding the "pedestrianisation/malling" of Queen Street.

   Recommending that the Arts, Culture and Recreation Committee request officers to report to the next Committee meeting on any trials and investigations done into the malling of all or part of Queen Street and further, report on any overseas models of malling that have been reviewed.

   [ATTACHMENT 7]

   Pages 21-22

8. QUEEN STREET CONCEPT DESIGN

   M Kunath
   Project Manager, CBD	6 April 2005

   Providing an update on the Queen Street Concept Design which began in 2003 and went out to the public for feedback in 2004. Additional feedback was sought in March 2005, and incorporated into the draft concept, which provides a balance between pedestrianisation, vehicle access and passenger transport.

   Recommending that the Queen Street Concept design be endorsed and recommended for approval to the Urban Strategy and Governance Committee subject to the changes proposed within Section 3.6 of the Project Manager, CBD's report dated 6 April 2005.

   [ATTACHMENT 8]

   Pages 23-38

9. AOTEA QUARTER PLAN

   J Webster
   Strategic Urban Planner	14 March 2005

   Reporting on the draft Aotea Quarter Plan which is an integrated place-based plan for the social, economic, cultural and physical development of the Quarter. Consultation with stakeholders demonstrated support for the direction of the plan.

   Recommending that the Arts, Culture and Recreation Committee endorse the Aotea Quarter Plan and recommend to the Urban Strategy and Growth Committee that they adopt the plan for publication and implementation.

   [ATTACHMENT 9]

   Pages 39-76

10. PUBLIC ARTWORKS

    W Pringle
    Senior Arts Planner	22 March 2005

    Reporting on recommended changes to the District Plan (Isthmus, Central Area and Hauraki Gulf Islands section), and consent processes, to reduce the regulatory barriers for the installation of artworks and sculptures in streets and public open spaces.

    Recommending that the Arts, Culture and Recreation Committee recommend to the Planning and Regulatory Committee a change to the District Plan regarding public artworks; that the Manager Community Planning make available summaries of District Plan provisions where public artworks are permitted; and that a procedure be established streamlining the processing of resource consent and building applications for artworks.

    [ATTACHMENT 10]

    Pages 77-102

11. AUCKLAND CITY EVENTS AND CBD PUBLIC ACTIVITY STRATEGY

    E Law
    Strategic Planning Manager	24 March 2005

    Providing an overview of two complementary draft strategic documents for events and public activity in the Central Business District (CBD): (i) an Auckland City Events Strategy; and (ii) CBD Public Activity Strategy.

    Recommending that the draft strategies (Auckland City Events Strategy and CBD Public Activity Strategy) are presented for wider consultation with key event industry people and other interested parties.

    [ATTACHMENT 11]

    Pages 107-122

12. CLASSIFICATION AND NAMING OF CROSBY RESERVE, WAIHEKE

    H Wheatley
    Property Officer, Reserves Projects	9 February 2005

    The Waiheke Community Board at its meeting held on 23 March 2005 considered an item regarding the classification and naming of Crosby Reserve, Waiheke, and resolved as follows:

    That the Board recommends to the Arts, Culture and Recreation Committee that the piece of land held in fee-simple as scenic reserve being 2289 m2 known as Lots 396 and 398 DP 19224, be classified as scenic reserve and named as Crosby Reserve.

    Recommending that the Arts, Culture and Recreation Committee endorse the classification of the piece of land referred to as Lots 396 and 398 DP 19224, Waiheke, as a scenic reserve and named Crosby Reserve.

    [ATTACHMENT 12]

    Pages 123-130

13. GRANT OF LEASE AND TRANSFER OF BUILDING – AUCKLAND CENTRAL MODEL RAILWAY CLUB – VIC COWEN RESERVE

    B Ward
    Land Advisor Community Planning	21 March 2005

    Reporting on the granting of a lease of the former scout hall at Vic Cowen Reserve, 174 Penrose Road, to the Auckland Central Model Railway Club. The report advises that the scout hall has remained under utilised and subjected to considerable vandalism. The Maungakiekie Community Board, at its meeting held on 17 March 2005, resolved as follows:

    1. That the Maungakiekie Community Board recommends to the Arts Culture and Recreation Committee a grant of lease over the building footprint for the former scouts building at Vic Cowen Park to the Auckland Central Model Railway Club on the following terms and conditions;
       1. Term – 5 years commencing 1 May 2005.
       2. Rights of Renewal – two rights or renewal each of five years but first renewal subject to the lessee having completed building renovation and reinstatement to Council satisfaction.
       3. Rent – standard rent of $500 p.a. in terms of lease policy.
       4. Building maintenance – responsibility of lessee to maintain building to standards acceptable to Council, including building warrant of fitness standard.
       5. Insurance – all insurance including public liability to $1m is responsibility of lessee.
       6. (vi) All other terms and conditions per Councils community lease policy.
    2. That the Maungakiekie Community Board recommends that Council transfers ownership of the former scout building to the Auckland Central Model Railway Club for the nominal consideration of $1.00 subject to the following:
    3. The club to have full building ownership responsibility for the duration of the lease. On expiry or termination of the lease the building ownership is to revert to Council at neither cost to nor compensation from Council.

    Recommending that the Arts, Culture and Recreation Committee approves a grant of lease over the building footprint for the former scout building at Vic Cowen Park to the Auckland Central Model Railway Club.

    [ATTACHMENT 13]

    Pages 131-137

14. SURRENDER OF LEASE AND GRANT OF NEW LEASE, AUCKLAND KINDERGARTEN ASSOCIATION INC., FERNDALE KINDERGARTEN, FERNDALE RESERVE.

    C Quinlivan-Potts
    Team Leader, Recreation and Community Leases	11 March 2005

    Reporting on the Auckland Kindergarten Association (Ferndale Kindergarten) Inc's. application for a new lease at 830 New North Road, Ferndale Reserve, Mt Albert. The Eden/Albert Community Board at its meeting held on 22 September 2004 considered the lease application and resolved as follows:

    1. That the report of the Lease Team Leader, dated 10 September 2004 be received.
    2. That the Eden/Albert Community Board recommends to the Recreation and Events Committee:
       1. the surrender of the current lease to Auckland Kindergarten Association (Ferndale Kindergarten) Inc;
       2. the granting of a new community lease to the Auckland Kindergarten Association (Ferndale Kindergarten) Inc. over the area currently occupied by Ferndale Kindergarten at 830 New North Rd, Ferndale Reserve, Mt Albert for one term of five years and two right of renewals of five years each. The term will commence on 1 April 2002 and expire on 31 March 2007. The lease will finally expire on 31 March 2017 at which time the Auckland Kindergarten Association (Ferndale Kindergarten) Inc. will need to apply for a new lease; and
       3. that the Auckland Kindergarten Association (Ferndale Kindergarten) Inc. pay $250 per annum rental as per the terms and conditions of the Community and Recreation Lease Policy.
    3. That Cannan Quinlivan-Potts, Lease Team Leader and Lori Butterworth, Lease Administrator be thanked for their attendance.

    Recommending that the Arts, Culture and Recreation Committee grant a new community lease to the Auckland Kindergarten Association (Ferndale Kindergarten) Inc for the area currently occupied by Ferndale Kindergarten at 830 New North Road, Ferndale Reserve, Mt Albert.

    [ATTACHMENT 14]

    Pages 138-143

15. GRANT OF NEW LEASE, THE SCOUT ASSOCIATION OF NEW ZEALAND (MAUNGAREI SCOUTS) INC.

    C Quinlivan-Potts
    Lease Team Leader, Recreation and Community Leases	7 March 2005

    Reporting on the granting of a lease to the Scout Association of New Zealand (Maungarei Scouts) Inc. for the area currently occupied (land only) at Savage Park, Mt Wellington. The Tamaki Community Board at its meeting held on 22 March 2005 resolved:

    That the Tamaki Community Board recommends to the Arts, Culture and Recreation Committee:

    1. the granting of a lease to the Scout Association of New Zealand (Maungarei Scouts) Inc. for the area currently occupied (land only) at Savage Park, Mt Wellington, for one term of five years, commencing on 1 April 2004 and expiring on 31 March 2009 with two rights of renewal of five years each.

       [Secretarial Note: the lease will finally expire on 31 March 2019 at which time the Scout Association of New Zealand (Maungarei Scouts) Inc. will need to apply for a new lease]

    2. the Scout Association of New Zealand (Maungarei Scouts) Inc. pay $250 per annum rental as per the terms and conditions of the Community and Recreation Lease Policy and be responsible for all outgoings and maintenance, including graffiti removal
    3. council officers work with the group to facilitate additional usage.

    Recommending that the Arts, Culture and Recreation Committee grant a lease to the Scout Association of New Zealand (Maungarei Scouts) Inc. for the area currently occupied (land only) at Savage Park, Mt Wellington

    [ATTACHMENT 15]

    Pages 144-151

16. ORAKEI BASIN SLUICE GATES OPTIONS ASESSMENT

    D Day
    Asset Manager, Parks and Streetscapes	21 March 2005

    Reporting on the investigations undertaken to identify the most suitable way to manage the water levels within Orakei Basin, which enhance environmental values while maintaining recreational opportunities. Three options have been assessed: fortnightly flushing (existing regime), maximised flushing and returning the basin to a fully tidal environment.

    Recommending that the existing regime continue, that public consultation be undertaken to repair or replace the sluice gates, and that a resource consent be applied for to continue to allow the occupancy of the coastal marina for the purposes of operating the Orakei Basin sluice gates.

    [ATTACHMENT 16]

    Pages 152-163

17. HILLARY COMMISSION LOAN APPLICATION FOR EDEN-ROSKILL DISTRICT CRICKET CLUB

    R Wheeler
    Sport and Recreation Advisor	16 March 2005

    Reporting that the Eden-Roskill District Cricket Club has applied for a Hillary Commission (now SPARC) Loan for the amount of $180,000 to construct extensions to its clubhouse on Keith Hay Park, Mt Roskill. The total estimated cost of the project is $380,000. The Club has raised $200,000 towards the costs.

    Recommending that the Eden-Roskill District Cricket Club be granted a Hillary Commission (now SPARC) Loan of $180,000 to facilitate clubroom extensions and renovations.

    [ATTACHMENT 17]

    Pages 164-175

18. SPARC ACTIVE COMMUNITIES INVESTMENT

    S Rimmer
    Senior Recreation Planner	18 February 2005

    Reporting that Sport and Recreation New Zealand (SPARC) Active Communities Investment is aimed at increasing participation in physical activity at local and regional level by providing funding to territorial authorities that increase physical activity in their area. Auckland City wishes to secure SPARC funding for increasing physical activity levels of its residents.

    Recommending that the Arts, Culture and Recreation Committee endorse the submission of a funding application to Sport and Recreation New Zealand (SPARC) for $325,000 per annum for three years under the Active Communities Investment Scheme.

    [ATTACHMENT 18]

    Pages 176-181

19. ADSHEL STREET FURNITURE SERVICE PROVIDER CONTRACT – PROVISION OF KIOSKS

    N Forgie
    Professional Services Manager	23 March 2005

    Reporting on the 23-year contract entered into by Auckland City with Adshel NZ Ltd to provide 475 bus shelters, street furniture and 19 retail kiosks, of which six have been installed to date, with effect from 4 August 2000. The Transport Committee on 1 September 2004 raised concerns at the location and processes involved in site selection for the kiosks, resolving that a report be prepared for submission to both the former Recreation and Events Committee and Transport Committee on achieving appropriate variations to the contract as may be required. The financial impact of halting further installation of kiosks is significant to both Adshel and Auckland City.

    Recommending that the six existing retail kiosks be retained; that the remaining 13 kiosk sites be approved in consultation with Adshel and Council officers with final sign-off from the Chairperson of the Arts, Culture and Recreation Committee; and that the agreed locations be subject to the formal consenting process required by the Auckland City Central Area Plan.

    [ATTACHMENT 19]

    Pages 182-191

20. LAGOON LEISURE AND FITNESS CENTRE, SIR WILLIAM JORDAN RECREATION CENTRE AND MT ALBERT COMMUNITY AND RECREATION CENTRE, REQUEST FOR TENDER, PROCESS

    N Quilty
    Contract Administrator	1 March 2005

    Reporting that Auckland City needs to select the new operators of the Lagoon Leisure and Fitness Centre, Sir William Jordan Recreation Centre and Mt Albert Community and Recreation Centre by 30 June 2005 which would be reported back to the 6 July 2005 Committee meeting.

    Recommending that the Arts, Culture and Recreation Committee appoint a sub-committee, comprising three councillors, with delegated authority to consider recommendations of officers regarding suitable proponents before 30 June 2005, which would be reported back to the 6 July 2005 Committee meeting.

    [ATTACHMENT 20]

    Pages 192-195

21. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Nina Purcell
    Committee Services Manager	24 March 2005
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Glen Innes Pool – Rent Review	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Funding By Ministry Of Education To Educational Facilities In Council Supported Operations	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C3	Preferred Supplier Acceptance Report – CBD Streetscapes Stone Paving Supply Contract – Contract Number: CBD 017	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C4	Contract Variation Report – CBD Streetscapes Urban Design Project: Contract Number CBD 007	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C5	Auckland Philharmonia (AP) Recovery Package	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C6	Creative Communities Sub-Committee – Appointments For Community Representative Positions	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    	To prevent the disclosure or use of official information for improper gain or improper advantage.	[Section 7(2)(j)]
    C2.	To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest.	[Section 7(2)(c)(ii)]
    C3	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    	To prevent the disclosure or use of official information for improper gain or improper advantage.	[Section 7(2)(j)]
    C4	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    	To prevent the disclosure or use of official information for improper gain or improper advantage.	[Section 7(2)(j)]
    C5	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
    C6	To protect the privacy of natural persons, including that of deceased natural persons.	[Section 7(2)(a)]