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AGENDA ATTACHMENTS

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 6 July 2005 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-

   1. (a)The local authority by resolution so decides; and
   2. (b)The presiding member explains at the meeting at a time when it is open to the public,-
      1. (i)The reason why the item is not on the agenda; and
      2. (ii)The reason why the discussion of the item cannot be delayed until a subsequent meeting."

   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "Where an item is not on the agenda for a meeting,-

   1. (a)That item may be discussed at that meeting if-
   2. (i)That item is a minor matter relating to the general business of the local authority; and
   3. (ii)The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   4. (b)no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. REPORTS REQUESTED/PENDING

   N Purcell
   Committee Services Manager	3 August 2005

   Advising of reports requested/pending.

   Recommending that the Reports Requested/Pending report of the Committee Services Manager dated 3 August 2005 be received.

   [ATTACHMENT 5]

   Pages 1-2

6. NZ NATIONAL MARITIME MUSEUM QUARTERLY REPORT

   L Robbins
   Chief Executive Officer, NZ Maritime Museum	11 July 2005

   Submitting the NZ National Maritime Museum Report, April to June 2005 for the information of the Committee.

   Recommending that the report of the Chief Executive Officer, NZ National Maritime Museum, dated 11 July 2005, be received, and that the financial results to date and visitor statistics be noted

   [ATTACHMENT 6]

   Pages 3-8

7. STARDOME OBSERVATORY AND PLANETARIUM REPORT PERIOD 1 JANUARY 2005 TO 20 JUNE 2005

   P Kennedy-Good
   Chief Executive, Stardome Observatory	13 July 2005

   Submitting the Stardome report covering the period 1 January to 20 June 2005 for the information of the Committee.

   Recommending that the report of the Chief Executive, Stardome Observatory, dated 13 July 2005, be received.

   [ATTACHMENT 7]

   Pages 9-14

8. AUCKLAND FESTIVAL – POST FESTIVAL AND END OF YEAR REPORT

   L Redshaw
   Business Analyst	11 July 2005

   Reporting on the Auckland Festival - Post Festival and End of Year Report, following the successful restructuring of the governance and management of the Auckland Festival Trust.

   Recommending that the trustees and management of Auckland Festival Trust Incorporated be thanked for their reports and congratulated on the success of AK05.

   [ATTACHMENT 8]

   Pages 15-18

9. TAMAKI COLLEGE COMMUNITY RECREATION CENTRE TRUST – 2004/2005 PERFORMANCE REVIEW AND THREE YEAR FUNDING PROPOSAL

   N Quilty
   Contract Co-ordinator	18 July 2005

   Reporting on the Tamaki College Community Recreation Centre, the 2004/2005 Performance Review and Three Year Funding Proposal.

   Recommending that an operational grant of $100,000 be provided to the Tamaki College Community Recreation Centre Trust for 2005/2006, 2006/2007 and 2007/2008 subject to the successful negotiation of a three year funding agreement.

   [ATTACHMENT 9]

   Pages 19-26

10. MT EDEN METHODIST CHURCH FACILITY PARTNERSHIP PROPOSAL

    L Redshaw
    Business Analyst	11 July 2005

    Reporting on the Mt Eden Methodist Church Facility Partnership Proposal following the resolution of this committee in December 2004 to scope this project further for presentation to this committee.

    Recommending that the Arts Culture and Recreation Committee approves progressing the Mt Eden Methodist Church proposal as a facility partnership provided suitable community uses are identified and report back to the Facility Partnership workshop on 10 October 2005.

    [ATTACHMENT 10]

    Pages 27-36

11. PHILIPS AQUATIC FACILITY PARTNERSHIP PROPOSAL

    L Redshaw
    Business Analyst	11 July 2005

    Reporting on the significant facility maintenance issues facing Philips Aquatic Centre.

    Recommending that the officers commence discussions with the Mt Albert Grammar School Swimming Pool Trust: to develop the business case and submit a proposal based around the need for financial support under the Facility Partnership Scheme for both the outstanding major maintenance (renewal) work as well as a new learn-to-swim pool for consideration at the Facility Partnership workshop in October 2005.

    [ATTACHMENT 11]

    Pages 37-42

12. ANNUAL REPORT ON VOLUNTEER ACTIVITIES IN PARKS

    J Dyer
    Manager Parks	14 June 2005

    Presenting the annual report on volunteer activities in parks.

    Recommending that the Committee notes Officers have consolidated volunteer activities around three core programmes and are working towards ensuring community park care groups receive the highest level of support possible.

    [ATTACHMENT 12]

    Pages 43-46

13. WAIHEKE RECREATION CENTRE TRUST

    N Carmine
    Recreation Planner	18 July 2005

    Reporting on providing assistance to the Waiheke Recreation Centre Trust to purchase equipment for the facility, and supply surplus council equipment to supplement its stock of equipment.

    Recommending that officers report back to the Facility Partnership Workshop on 10 October 2005 with details of the proposed grant to assist the Waiheke Recreation Centre Trust purchase equipment.

    [ATTACHMENT 13]

    Pages 47-50

14. ACQUISITION OF LAND BY GIFT – 26 AND 28 O'BRIEN ROAD, KAUAKARAU BAY, WAIHEKE ISLAND

    Secretarial note:

    The Waiheke Community Board at its meeting on 27 July 2005 discussed this item and resolved as follows:

    1. "That the report of the Property Officer dated 7 July 2005 be received.
    2. That the Board recommends to the Arts, Culture and Recreation Committee the acquisition of the land at nil consideration, with Council to pay all costs associated with the transfer and subject to the transfer document being to the satisfaction of the Corporate Solicitor in order to acquire up to 1280 m sq (subject to survey) of land at 26 and 28 O'Brien Road for addition to the adjoining Kauakarau Bay Forest Scenic Reserve.
    3. That the Board nominates the Chairman to send a letter of thanks to the landowner Lindsay Meager for the gift of land at 26 and 28 O'Brien's Road, Kauakarau Bay, Waiheke Island to the Council."

    H Wheatley
    Property Officer	7 July 2005

    Reporting on the gifting of land from the owner of the properties at 26 and 28 O'Brien Rd, Lindsay Meager, to Council as an addition to the adjoining Kauakarau Bay Forest Scenic Reserve.

    Recommending that the Committee approve the acquisition of the land at nil consideration, with Council to pay all costs associated with the transfer and subject to the transfer document being to the satisfaction of the Corporate Solicitor.

    [ATTACHMENT 14]

    Pages 51-54

15. LICENCE TO OCCUPY, WAIHEKE ISLAND RUGBY CLUB INCORPORATED

    C Quinlivan-Potts
    Team Leader Recreation & Community Leases	21 July 2005

    Reporting on the Waiheke Island Rugby Club Incorporated's application of a licence to occupy the Onetangi Sports Park Pavillion over the rugby season.

    Recommending that the Committee approve the granting of a licence subject to conditions.

    [ATTACHMENT 15]

    Pages 55-62

16. PROPOSED FIREWORKS BAN TAMAKI DRIVE

    G Muir
    Parks Officer, RACs	22 July 2005

    Reporting on a proposed fireworks ban on areas of open space along Tamaki Drive on Guy Fawkes night, 2005.

    Recommending that the Committee supports the proposal to ban the letting off of fireworks on open space along Tamaki Drive from Okahu Bay to Achilles Point in 2005 for reasons of public safety.

    [ATTACHMENT 16]

    Pages 63-71

17. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Nina Purcell
    Committee Services Manager	28 Jul 2005
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Springs Promotion Ltd – Contract Renewal	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Landowner Consents – Vodafone 3G Network Roll-Out	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    C2.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]