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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

Members:

Ex Officio:

1. APOLOGIES

   Apologies have been received from Cr Fryer and Cr Storer.

2. CONFIRMATION OF MINUTES

   The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 3 August 2005 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-

   1. The local authority by resolution so decides; and
   2. The presiding member explains at the meeting at a time when it is open to the public,-
      1. The reason why the item is not on the agenda; and
      2. The reason why the discussion of the item cannot be delayed until a subsequent meeting."

   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "Where an item is not on the agenda for a meeting,-

   1. That item may be discussed at that meeting if-
      1. That item is a minor matter relating to the general business of the local authority; and
      2. The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   2. no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. REPORTS REQUESTED/PENDING

   N Purcell
   Committee Services Manager	7 September 2005

   Advising of reports requested/pending.

   Recommending that the Reports Requested/Pending report of the Committee Services Manager dated 7 September 2005 be received.

   [ATTACHMENT 5]

   Pages 1-2

6. DRAFT CBD PUBLIC ARTWORK DEVELOPMENT PLAN

   W Pringle
   Senior Arts Planner	26 August 2005

   Reporting on the Draft CBD Public Artwork Development Plan.

   Recommending the CBD Artwork Development Plan be approved, and implemented as part of the CBD Streetscapes upgrade programme.

   [ATTACHMENT 6]

   Pages 3-34

7. SOUTH TOWN HALL ARTS PRECINCT

   L Civil
   Team Leader – Arts	25 July 2005

   Reporting on the findings of the Central Demand Study undertaken on the concept of developing an arts precinct in the South Town Hall area, and underlining the next stage of planning. The Urban Strategy and Governance Committee at the meeting held Monday, 15 August 2005, resolved as follows:

   1. "That the Urban Strategy and Governance Committee endorse in principle the vision and core components of the South Town Hall arts precinct as outlined in the Cultural Demand Study, pending Councils decision on recommendations from Outside the Square Working Party initiative.
   2. That this report be forwarded to the Arts, Culture and Recreation Committee for their information and support."

   Recommending that the vision and core components of the Cultural Demand Study be endorsed pending Councils decision on recommendations from the Outside the Square Working Party initiative.

   [ATTACHMENT 7]

   Pages 35-46

8. COMMUNITY LOANS POLICY (2005)

   L Redshaw
   Business Analyst	3 August 2005

   Reporting on the community loans policy. A review has been undertaken of the two policy documents which are currently used, the "Loans and Loan Guarantee Manual – 1995" and the "Large Community Loans Policy – 2000 (revised 2002)". The review consolidates, updates and modernises both documents into one succinct policy document to be known as the "Community Loans Policy – 2005".

   The Community Development & Equity Committee meeting on 10 August 2005 resolved:

   "That it be a recommendation to the Arts, Culture and Recreation Committee, the Finance and Corporate Business Committee and council:

   That the Community Development and Equity Committee endorse the Community Loans Policy (2005) for adoption, effective 1 July 2005 with the following amendments:

   1. That input from the local Community Board or Boards be required in all categories, and section 1.7(c) be amended to add:
      • Community Board or Boards input based on local and citywide community need and financial viability."

   Recommending that the committee endorse the Community Loans Policy (2005) with amendments as resolved and recommend its adoption to Council.

   [ATTACHMENT 8]

   Pages 47-64

9. REVIEW OF FACILITY PARTNERSHIP POLICY (2005)

   N Carmine
   Recreation Planner	18 August 2005

   Reporting on the 2005 version of the Facility Partnership Policy. This policy was last revised in 2001, and this revision is to ensure it continues to be relevant to the Facility Partnership Scheme four years on.

   Recommending the committee approve the revised Facility Partnership Policy (September 2005), noting changes from the previous policy.

   [ATTACHMENT 9]

   Pages 65-86

10. GRANT OF LEASE, WINSTONE PARK TENNIS CLUB INC., HAROLD LONG RESERVE

    C Quinlivan-Potts
    Team Leader Recreation & Community Leases, RACS	1 August 2005

    Reporting on the granting of a lease to the Winstone Park Tennis Club Inc. for the piece of land surrendered from the Mt Roskill Bowling Club Inc's lease, within Harold Long Reserve.

    This report was presented to the Mt Roskill Community Board Meeting held 16 August 2005 where it was resolved:

    1. "That the report of the Team Leader, Recreation and Community Leases, dated 1 August 2005, be received.
    2. That the Mt Roskill Community Board recommends to the Arts, Culture and Recreation Committee:
       1. the granting of a lease to the Winstone Park Tennis Club Inc. for the two bowling greens, the carpark, and the mens' and womens' bowling pavilions at Harold Long Reserve, Mt Roskill for an initial term of five years, commencing 8 September 2005 and expiring on 7 September 2010, subject to a redevelopment clause permitting any future development plans associated with the establishment of a multi-sports complex and the integration of Fearon Park and Harold Long Reserve. It is intended that the Winstone Park Tennis Club Inc.'s clubroom facilities be accommodated within the multi-sports complex and that the future of the former bowling club pavilions and two bowling greens be considered within a landscape design for the integration of the two reserves;
       2. that if the establishment of a multi-sport complex is still being considered at the expiry of the initial term of five years i.e. 7 September 2010, a further term of five years be granted from 8 September 2010 to 7 September 2015, subject to any future development plans;
       3. that subject to a decision not to proceed with the establishment of a multi-sports complex, the Winstone Park Tennis Club Inc. be granted a further two terms of five years each, commencing from 8 September 2010 and finally expiring on 7 September 2020, with the potential to redevelop the site, including the pavilions and the two bowling greens.
    3. That the Winstone Park Tennis Club Inc. pay $500 per annum rental from 8 September 2005 as per the terms and conditions of the Community and Recreation Lease Policy plus all outgoings, including land rates, power, building and grounds maintenance and graffiti removal.
    4. That the lease include a clause requiring the Winstone Park Tennis Club Inc. to provide an annual report and a set of current audited accounts annually to Auckland City Council.
    5. That the Winstone Park Tennis Club Inc. be permitted to sub-let the women's bowling pavilion, subject to all terms and conditions of the head-lease with Auckland City Council, including the redevelopment clause permitting any future development plans associated with the establishment of a multi-sports complex and the integration of Fearon Park and Harold Long Reserve. Any proposed sub-lessee must sign a declaration that should redevelopment occur, that their continued use of the womens' bowling pavilion is not guaranteed and that neither Auckland City Council nor Winstone Park Tennis Club Inc. are responsible for providing alternative accommodation if this is not readily available. "

    Recommending the committee approve the grant of lease in accordance with the recommendations from the report by the Team Leader, Recreation and Community Leases.

    [ATTACHMENT 10]

    Pages 87-94

11. BERM MOWING ISSUES

    K Marriott
    Manager Streetscape Services	22 August 2005

    Reporting on issues surrounding berm mowing, specifically considering options for cost recovery.

    Recommending the committee make no change to the current frequency of berm mowing service delivery and funding.

    [ATTACHMENT 11]

    Pages 95-100

12. ANNUAL REPORT ON WEED CONTRACT IN BUSH AND NATURAL AREAS (WCBNA)

    J Dyer
    Manager Parks	21 August 2005

    Reporting on the Weed Control in Bush and Natural Areas (WCBNA) contract which commenced in November 2001.

    Recommending the committee notes the progress of the Weed Control in Bush and Natural Areas (WCBNA) contract and programme.

    [ATTACHMENT 12]

    Pages 101-104

13. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Nina Purcell
    Committee Services Manager	01 Sep 2005
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Open Space Aquisition	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Auckland Philharmonia – Recovery Plan And Review	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
    C2.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]