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AGENDA ATTACHMENTS

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

1. APOLOGIES

   Apologies have been received from Councillor Walsh (absent on Council business) and Councillor Hucker.

2. CONFIRMATION OF MINUTES

   The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 7 September 2005 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-

   1. The local authority by resolution so decides; and
   2. The presiding member explains at the meeting at a time when it is open to the public,-
      1. The reason why the item is not on the agenda; and
      2. The reason why the discussion of the item cannot be delayed until a subsequent meeting.

   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "Where an item is not on the agenda for a meeting,-

   1. That item may be discussed at that meeting if-
      1. That item is a minor matter relating to the general business of the local authority; and
      2. The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   2. no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. AVONDALE COLLEGE COMMUNITY STADIUM – ROSS RATTRAY AND SUE LEES

   Ross Rattray and Sue Lees representing Avondale College wish to address the Committee regarding the Avondale College Community Stadium.

   4.2. LEISURE PARTNERSHIP PERFORMANCE REVIEW 2004/2005 – SIMON PETERSON REPRESENTING SPORT AUCKLAND

   Simon Peterson representing Sport Auckland wishes to address the Committee regarding the Sport Auckland section within the Leisure Partnership Performance Review.

   4.3. NEW THEATRE INITIATIVE – MARGARET BELICH

   Margaret Belich representing New Theatre Initiative wishes to address the Committee regarding the New Theatre Initiative report.

5. REPORTS REQUESTED/PENDING

   N Purcell
   Committee Services Manager	2 November 2005

   Advising of reports requested/pending.

   Recommending that the Reports Requested/Pending report of the Committee Services Manager dated 2 November 2005 be received.

   [ATTACHMENT 5]

   Pages 1-2

6. DELEGATED DECISIONS

   N Purcell
   Committee Services Manager	2 November 2005

   Providing a list of the decisions made under delegation.

   Recommending that the Delegated Decisions Report of the Committee Services Manager dated 2 November 2005 be received.

   [ATTACHMENT 6]

   Pages 3-4

7. AVONDALE COLLEGE STADIUM FUNDING AGREEMENT 2005/2006

   B Mabbs
   Assistant Recreation Planner	12 September 2005

   Reporting on the Avondale College Stadium funding agreement 2005/2006.

   Recommending the Arts, Culture and Recreation Committee approve a one year funding agreement between the Avondale College and the Auckland City Council for 2005/2006.

   [ATTACHMENT 7]

   Pages 5-12

8. LEISURE PARTNERSHIP PERFORMANCE REVIEW 2004/2005

   B Mabbs
   Assistant Recreation Planner	14 October 2005

   Reporting on the performance reviews of partnership organisations to whom Auckland City gives an annual grant.

   Recommending the 2004/2005 leisure partnership performance review, containing summary reviews of Surf Lifesaving Northern Region, Sport Auckland and WaterSafe Auckland be received.

   [ATTACHMENT 8]

   Pages 13-18

9. DEPUTATION – BARBARA COX REPRESENTING THE MT WELLINGTON STADIUM TRUST

   Ms Barbara Cox wishes to address the Committee in relation to the Mt Wellington Stadium.

   Recommending Ms Barbara Cox be thanked for her presentation to the Committee on the Mt Wellington Stadium.

   [ATTACHMENT 9]

   Pages 19-22

10. APPLICATION FOR RENEWAL AND VARIATION OF LEASE, GLADSTONE TENNIS CLUB INC

    C Quinlivan-Potts
    Lease Team Leader	21 September 2005

    Reporting on the renewal and variation of lease for the Gladstone Tennis Club.

    This report was presented to the Hobson Community Board Meeting held 18 October 2005 where it was resolved:

    1. "That the report by the Team Leader Recreation and Community Leases, dated 21 September 2005, be received and that Canaan Quinlivan-Potts be thanked for her attendance and the information provided.
    2. That the Board recommends to the Arts, Culture and Recreation Committee:
       1. That the Gladstone Tennis Club Inc. be granted a renewal of lease over part of the land at the corner of Gladstone and Balfour Roads, Gladstone Reserve, Parnell for a term of five years, commencing 1 March 2005 and expiring on 28 February 2010, the lease provides for one further right of renewal and will finally expire on 28 February 2015.
       2. That the Gladstone Tennis Club Inc. be given notice in writing of an increase in rent to $500 per annum rental plus GST.
       3. That a variation of the Gladstone Tennis Club's lease to vary the clause relating to reversion of improvements upon termination to facilitate the Club's application for funding to ASB Trust be approved.
       4. That a variation of the Gladstone Tennis Club's lease to vary the clause relating to assignment and subletting, in particular the clause relating to hiring out and letting out be approved.

    Recommending this report be received, and the renewal and variations to the lease be approved.

    [ATTACHMENT 10]

    Pages 23-26

11. ORAKEI BASIN WALKWAY FINANCIAL CONTRIBUTIONS REQUEST

    David Simpson
    Chair, Hobson Community Board	8 September 2005

    Reporting on the allocation of $450,000 of Hobson Community Board's financial contributions to the Orakei Basin Walkway.

    This memo was presented to the Hobson Community Board Meeting held 20 September 2005 where it was resolved:

    "That the Board recommends to the Arts, Culture and Recreation Committee that the amount of $450,000 be approved from the Hobson Ward residential financial contributions account to the Orakei Basin Walkway.

    Recommending the Committee approve the financial contribution of $450,000 from the Hobson Ward residential financial account to the Orakei Basin Walkway.

    [ATTACHMENT 11]

    Pages 27-28

12. GRANT OF NEW LEASE AND TRANSFER OF BUILDING OWNERSHIP, OTATHUHU SOFTBALL CLUB INCORPORATED, STURGES PARK

    K Holst
    Lease Officer	21 September 2005

    Reporting on the granting of a new lease and transfer of building ownership of the old Otahuhu Athletics clubrooms located at Sturges Park, 25A Fort Richard Road, Otahuhu, to the Otahuhu Softball Club Incorporated.

    Recommending the report be received, and that the granting of a lease and transfer of building ownership be approved.

    [ATTACHMENT 12]

    Pages 29-34

13. FACILITY PARTNERSHIP PROPOSALS FOR THE 2006/2007 FINANCIAL YEAR – STAGE THREE ASSESSMENT

    N Carmine
    Recreation Planner – Facility Partnerships	18 October 2005

    Reporting on the facility partnership proposals for the 2006/2007 financial year – stage three assessment. The minutes of the Facility Partnership Workshop held 10 October 2005 are presented to the Committee.

    Recommending the resolutions from the Facility Partnership Workshop of 10 October 2005 be approved.

    [ATTACHMENT 13]

    Pages 35-38

14. 2005 NZ NATIONAL MARITIME MUSEUM REPORT JULY TO SEPTEMBER 2005

    L Robbins
    Chief Executive Officer, NZ Maritime Museum	12 October 2005

    Submitting the NZ National Maritime Museum Report, July to September 2005 for the information of the Committee.

    Recommending that the report of the Chief Executive Officer, NZ National Maritime Museum, dated 12 October 2005, be received, and that the financial results to date and visitor statistics be noted

    [ATTACHMENT 14]

    Pages 39-44

15. STARDOME OBSERVATORY REPORT JULY TO SEPTEMBER 2005

    P Kennedy-Good
    Chief Executive, Stardome Observatory	12 October 2005

    Submitting the Stardome report covering the period July to September 2005 for the information of the Committee.

    Recommending that the report of the Chief Executive, Stardome Observatory, dated 12 October 2005, be received.

    [ATTACHMENT 15]

    Pages 45-48

16. PUBLIC ART TOOLKIT

    S Brooker
    Arts Planner, Community Planning	14 October 2005

    Reporting on the Public Art Toolkit, providing an overview including the background to its development, a broad summary of its contents and an outline of the implementation plan.

    This report was presented to the Public Art Sub-committee Meeting held 26 October 2005 where it was resolved:

    1. "That the Public Art Toolkit report be received by the Public Art Sub-committee, and referred to Arts Culture and Recreation for endorsement.
    2. That the presentation by the Arts Planner, Community Planning, be received.
    3. That the sub-committee notes that the Public Art Toolkit is a management process document, and will be publicised to internal and external groups.
    4. That the sub-committee approves the use of the Public Art Toolkit in conjunction with other related policies.

    Recommending that the Public Art Toolkit be endorsed by the Arts, Culture and Recreation Committee.

    [ATTACHMENT 16]

    Pages 49-54

17. ASB STADIUM – THREE-YEAR FUNDING PROPOSAL, 2006/2007 TO 2008/2009

    N Quilty
    Facilities Contract Co-ordinator	16 October 2005

    Reporting on the continuation of the East City Community Trust's funding agreement with Auckland City for the ASB Stadium.

    Recommending an operational grant be provided to the East City Community Trust subject to the Trust meeting annual performance standards.

    [ATTACHMENT 17]

    Pages 55-68

18. PUBLIC FIREWORKS DISPLAY IN MISSION BAY

    P Heron
    Divisional Manager Leisure Services	20 September 2005

    Reporting on a public fireworks display in Mission Bay following the ban of letting-off of fireworks along Tamaki Drive during Guy Fawkes celebrations.

    Recommending that a public fireworks display in 2005 with commercial partners in the Tamaki Drive/harbour side open space areas not be progressed in 2005.

    [ATTACHMENT 18]

    Pages 69-72

19. TRESPASS AUTHORITY – CHRISTMAS IN THE PARK AND SKY CITY STARLIGHT SYMPHONY

    D Rankin
    Chief Executive Officer	26 September 2005

    Attaching a trespass authority under section 56 of the Crimes Act 1961 and Section 3 of the Trespass Act 1980 to cover Christmas in the Park on 11 December 2005 and Sky City Starlight Symphony on 26 February 2005.

    Recommending that the trespass authority be noted.

    [ATTACHMENT 19]

    Pages 73-74

20. NICHOLSON PARK SOUTH – NEW LEASE, HANDWEAVERS AND SPINNERS GUILD

    M Jury
    Land Advisor, Community Planning	20 September 2005

    Reporting on a new lease of the Nicholson Park South to the Handweavers and Spinners Guild.

    This report was presented to the Eden / Albert Community Board Meeting held 28 September 2005 where it was resolved:

    2. "That the Board recommends to the Arts, Culture & Recreation Committee:
       1. that approval be given to the grant of a new lease to The Handweavers and Spinners Guild Auckland Inc over the Auckland Women's Bowling Club building for a maximum term of 5 years commencing 1 July 2005 on terms and conditions consistent with Council's lease policy; and
       2. that in order to hear any objections that may be received, the committee approve the appointment of Councillors Fryer and Casey to hear the objections in terms of the Reserves Act 1977 and report back to the committee in due course.

    Recommending the Committee approve the lease and approve the appointment of Councillors to hear objections and report back to the Committee.

    [ATTACHMENT ]

    Pages 75-82

21. MT ALBERT GRAMMAR SCHOOL COMMUNITY SWIMMING POOL TRUST BOARD - CHAIRMAN

    A Wharton
    Contract Manager	11 October 2005

    Reporting on the appointment of a new Chairperson of the Mt Albert Grammar School Community Swimming Pool Trust Board following the resignation of Mrs Helen White.

    Recommending to Council the appointment of Mr Paul Harrop as Chairperson on the Mt Albert Grammar School Community Swimming Pool Trust Board.

    [ATTACHMENT 21]

    Pages 83-86

    21. ANNUAL LEISURE FACILITIES REPORT 2004/2005

    A Wharton
    Facility Contract Manager	14 October 2005

    Reporting on the performance of Auckland City leisure facilities from July 2004 to June 2005. The 2004/2005 Annual Leisure Facilities Report is circulated separately to all members of the committee.

    Recommending that this report be received.

    [ATTACHMENT 21]

    Pages 87-89

22. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Nina Purcell
    Committee Services Manager	27 Oct 2005
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Philips Aquatic Centre Major Maintenance Expenditure	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Philips Aquatic Centre Management Agreement Renewal	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C3	Pasifika Festival Advisory Board Review	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C4	Otahuhu Recreation and Youth Centre – Future Operational Model	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C5	New Theatre Initiative Proposal for Flexiform Theatre	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C6	Flexiform Theatre Peer Review	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    C2	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    C3	To protect the privacy of natural persons, including that of deceased natural persons.	[Section 7(2)(a)]
    C4	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    C5	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
    C6	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]