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AGENDA ATTACHMENTS

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

Members:

Ex Officio:

1. APOLOGIES

   Apologies have been received from Councillor Vern Walsh (absent on Council business) and Deputy Mayor, Dr Bruce Hucker, for non attendance.

2. CONFIRMATION OF MINUTES

   The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 2 November 2005 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-

   1. The local authority by resolution so decides; and
   2. The presiding member explains at the meeting at a time when it is open to the public,-
      1. The reason why the item is not on the agenda; and
      2. The reason why the discussion of the item cannot be delayed until a subsequent meeting."

   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "Where an item is not on the agenda for a meeting,-

   1. That item may be discussed at that meeting if-
      1. That item is a minor matter relating to the general business of the local authority; and
      2. The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   2. no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. REPORTS REQUESTED/PENDING

   N Purcell
   Committee Services Manager	7 December 2005

   Advising of reports requested/pending.

   Recommending that the Reports Requested/Pending report of the Committee Services Manager dated 7 December 2005 be received.

   [ATTACHMENT 5]

   Pages 1-2

6. DELEGATED DECISIONS

   N Purcell
   Committee Services Manager	7 December 2005

   Providing a list of the decisions made under delegation.

   Recommending that the Delegated Decisions Report of the Committee Services Manager dated 7 December 2005 be received.

   [ATTACHMENT 6]

   Pages 3-4

7. DEPUTATION – BRIAN SLATER, CHURCHILL PARK DRAFT CONCEPT PLAN (ITEM 12)

   Mr Brian Slater and Mr Ray Owers wish to address the Committee regarding the Churchill Park Draft Concept Plan (Item 12).

   Recommending Mr Brian Slater and Mr Ray Owers be thanked for their presentation to the committee regarding the Churchill Park Draft Concept Plan.

   [ATTACHMENT 7]

   Pages 5-14

8. REGIONAL FUNDING INITIATIVE

   L Redshaw
   Business Analyst	23 November 2005

   Reporting on the establishment of a working party to investigate and progress the concept of sustainable regional funding to selected organisations providing services to the wider region.

   Recommending the concept is supported and the committee appoint an elected representative to the 'Regional Funding Initative' working party.

   [ATTACHMENT 8]

   Pages 15-18

9. COMMUNITY LOAD APPLICATION – TRI-STAR GYMNASTICS CLUB INC

   L Redshaw
   Business Analyst	15 November 2005

   Reporting on the submission of an application for a community loan.

   This report was presented to the Mt Roskill Community Board Meeting held 15 November 2005 where it was resolved:

   1. That Leigh Redshaw, Senior Business Partnership Manager be thanked for his attendance and his report dated 1 November, 2005 be received.
   2. That the Board supports in principle and recommends to the Arts, Culture and Recreation Committee that the community loan to Tri Star Gymnastics Club Inc, be approved on the following terms;
      1. Amount of up to a maximum $200,000
      2. Interest rate of 4.5% per annum (on the reducing balance)
      3. Term of 10 years
      4. If approved, drawdown of the loan shall only occur after all other funding sources have been accessed, and only sufficient funds needed (to the maximum of $200,000) to complete the project shall be drawn down.
      5. Tri Star is to use all efforts possible to raise funds from other sources to minimise the amount of the community loan.
      6. The lease agreement is to include a clause whereby default under the loan agreement will be deemed to be default under the lease
      7. Final approval for the loan will be subject to the release of the Facility Partnership Grant of $1.0M being approved.
      8. All other terms and conditions are to be in accordance with the Community Loan Policy -2005.

   Recommending that the community loan to Tri Star Gym Club be approved in principle subject to terms and conditions.

   [ATTACHMENT 9]

   Pages 19-26

10. SURRENDER OF LEASE AND GRANT NEW LEASE, RICHMOND ROVERS RUGBY LEAGUE CLUB INC

    C Quinlivan-Potts
    Team Leader Recreation & Community Leases, RACS	4 November 2005

    Reporting on the application from Richmond Rovers Rugby League Club Inc to surrender its existing lease and be granted a new lease to accommodate the club's application for ASB Trust funding.

    This report was presented to the Western Bays Community Board Meeting held 16 November 2005 where it was resolved:

    1. That the report of the Team Leader Recreation and Community Leases, dated 4 November 2005, be received.
    2. That the Western Bays Community Board recommends with strong support to the Arts, Culture and Recreation Committee:
       1. The granting of the early surrender of the current lease to Richmond Rovers Rugby League Club Inc. to allow a fresh lease with terms that would accommodate the club's application for ASB Trust funding.
       2. The granting of a lease to Richmond Rovers Rugby League Club Inc. to accommodate the club's application for ASB Trust funding for the area currently occupied by the Richmond Rovers Rugby League Club Inc. at 55-61 Elgin Street, Grey Lynn for one term of five years, commencing on 8 December 2005, with two rights of renewal of five years each. The lease will finally expire on 7 December 2020 at which time Richmond Rovers Rugby League Club Inc. will need to apply for a new lease.
       3. Richmond Rovers Rugby League Club Inc. pay $500 per annum rental as per the terms and conditions of the Community and Recreation Lease Policy and all outgoings and maintenance, including graffiti removal.
       4. Richmond Rovers Rugby League Club Inc. be required to provide yearly accounts for monitoring of its profit from bar sales and general account management.
       5. That if a review of Richmond Rovers Rugby League Club Inc.'s accounts indicate the club is operating outside the terms of the community and recreation lease policy i.e. operating for a profit, then the rental be reviewed in accordance with the policy.
       6. The lease officer work with Richmond Rovers Rugby League Club Inc. to identify suitable users for potential sharing of the facility during the available day time hours.
       7. The lease is to include a clause that acknowledges the proposals of the Grey Lynn Precinct Plan 2004/05, requiring Richmond Rovers Rugby League Club Inc. to abide by any requirements made by Council for the future development of the park and its buildings as outlined in the precinct plan.

    Recommending that the granting of the surrender of the lease, and the granting of a new lease be approved.

    [ATTACHMENT 10]

    Pages 27-32

11. WINDMILL NETBALL FACILITY; GRANT OF NEW LEASE TO AUCKLAND CATHOLIC NETBALL ASSOCIATION INC

    K Holst
    Lease Officer – Community Development, RACS	15 November 2005

    Reporting on the granting of a new lease to Auckland Catholic Netball Association Inc.

    This report was presented to the Hobson Community Board Meeting held 15 November 2005 where it was resolved inter alia:

    3. "That the Board recommends to the Arts, Culture and Recreation Committee:
       1. That the Windmill Park facility is retained for netball use in response to city-wide assessment of netball needs, as provided by Netball Auckland Waitakere, and for summer tennis and casual public use.
       2. That a lease be granted to Auckland Catholic Netball Association Inc. over the two clubrooms and 12 netball courts located at Windmill Park, 48-108 Windmill Road, Mt Eden for an initial term of five years commencing on 1 March 2006 and expiring on 1 March 2011, the lease provides for two further right of renewals of five years each and will finally expire on 1 March 2021 at which time Auckland Catholic Netball Association Inc. will need to apply for a new lease.
       3. That the following apply in relation to the three distinct assets that comprise the lease:
          1. Transfer of building ownership of the former Auckland Netball clubrooms from Auckland City Council to Auckland Catholic Netball Association Inc. for the nominal consideration of $1.00;
             1. Auckland Catholic Netball Association Inc. to have full building ownership responsibility for the duration of the lease including internal, external and structural maintenance, graffiti removal, outgoings and all public liability, contents, building and plate glass insurances.
             2. On expiry or termination of the lease the building ownership reverts to council ownership in accordance with the standard lease provisions relating to reversion of improvements.
          2. 1. Auckland Catholic Netball Association Inc. will be responsible for all internal and external maintenance on the Council owned pavilion (except for structural maintenance), graffiti removal, outgoings and all public liability, contents, and plate glass insurances, Council will be responsible for building insurance.
             2. That officers investigate the possibility of a transfer of building ownership of the Auckland City Council owned pavilion to Auckland Catholic Netball Association Inc. The ownership of both assets would assist any future development of a new facility (requiring ASB Trust funding) by Auckland Catholic Netball Association Inc. and also make maintenance (including structural maintenance) the responsibility of Auckland Catholic Netball Association Inc.
          3. That after the courts have been returned to appropriate standards by Auckland City Council, Auckland Catholic Netball Association Inc. will be fully responsible for maintenance to that standard i.e. all on-going maintenance associated with the 12 courts, including court markings, surface and fence repairs.
          4. 1. Auckland Catholic Netball Association Inc. pay $250 plus GST per annum rental plus GST from 1 March 2006 as per the terms and conditions of the Community and Recreation Lease Policy.
             2. That the lease include a clause requiring Auckland Catholic Netball Association Inc. to provide its annual report and a set of current accounts annually to Auckland City Council.
             3. That the lease provide for a rent review to be undertaken if the accounts suggest that Auckland Catholic Netball Association Inc.'s operation is not compliant with the Community and Recreation Lease Policy i.e. operating for a profit.
          5. That the lease provide for summer usage of the council owned pavilion and allocated tennis courts by Auckland Tennis through a sub-licence arrangement, this arrangement will continue the summer usage previously enjoyed by Auckland Tennis.
          6. That the lease include a redevelopment clause giving Council the right to terminate any part or the whole of the premises, giving one years notice if the premise is required for redevelopment for community purpose."

    Recommending that the granting and conditions of the lease be approved.

    [ATTACHMENT 11]

    Pages 33-42

12. CHURCHILL PARK DRAFT LANDSCAPE CONCEPT PLAN

    C Robertson
    Open Space Planner, Community Planning	15 November 2005

    Reporting on the Draft Landscape Concept Plan which has been developed in line with the Churchill Park Management Plan.

    This report was presented to the Eastern Bays Community Board Meeting held 14 November 2005 where it was resolved inter alia:

    1. "That the Board recommends to the Arts, Culture and Recreation Committee that with reference to and consideration of the concerns identified by the community at this meeting; namely access to Churchill Park School and a non commercial activity use for the former golf house, the draft 'Churchill Park long term landscape concept plan' dated November 2005 be released for public consultation."

    Recommending the committee approve the Draft 'Churchill Park Long Term Landscape Concept Plan' for release, for public consultation.

    [ATTACHMENT 12]

    Pages 43-56

13. MANUKAU HARBOUR FORESHORE OPEN SPACE IMPROVEMENTS – TAMAKI-MAUNGAKIEKIE

    C Robertson
    Open Space Planner, Community Planning	15 November 2005

    Reporting on options for improving the coastal walkways and open spaces on and near the Manukau Harbour, and on options for an appropriate location for Pikes Point Airpark.

    Recommending that this report be received.

    [ATTACHMENT 13]

    Pages 57-72

14. DRAFT MANAGEMENT PLAN FOR MANUKAU HARBOUR COASTAL RESERVES (AVONDALE/MT ROSKILL)

    C Robertson
    Open Space Planner, Community Planning	15 November 2005

    Reporting on the Draft Manukau Harbour Coastal Reserves Management Plan for the coastal reserves along the Manukau Harbour.

    Recommending the committee endorse the draft Reserves Management Plan (Avondale/Mt Roskill) for public notification.

    [ATTACHMENT 14]

    Pages 73-170

15. MAINTENANCE OF PUBLIC WORKS

    D Day
    Assets Manager, Parks and Streetscapes, RACS	14 November 2005

    Reporting on the improvements to the public art works maintenance programme.

    Recommending the memorandum of the Assets Manager be received.

    [ATTACHMENT 15]

    Pages 171-172

16. UPDATE ON THE DEVELOPMENT OF A CONCEPT PLAN FOR THE LANDING

    H Kerr
    Landscape Architect, Community Planning	28 November 2005

    Reporting on the investigations and refinements undertaken since the concept for The Landing was last reported to the committee in July 2005.

    Recommending the revised Concept Plan for stage one and two of The Landing be endorsed.

    [ATTACHMENT 16]

    Pages 173- 196