Back to contents

AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

Members:

Ex Officio:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 7 December 2005 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-

   1. The local authority by resolution so decides; and
   2. The presiding member explains at the meeting at a time when it is open to the public,-
      1. The reason why the item is not on the agenda; and
      2. The reason why the discussion of the item cannot be delayed until a subsequent meeting."

   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "Where an item is not on the agenda for a meeting,-

   1. That item may be discussed at that meeting if-
      1. That item is a minor matter relating to the general business of the local authority; and
      2. The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   2. no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. COLIN MCCOLL REPRESENTING THE AUCKLAND THEATRE COMPANY (ITEM 6)

   Colin McColl representing the Auckland Theatre Company wishes to address the Committee regarding the Auckland Theatre Company funding submission.

5. REPORTS REQUESTED/PENDING

   N Purcell
   Committee Services Manager	26 January 2006

   Advising of reports requested/pending.

   Recommending that the Reports Requested/Pending report of the Committee Services Manager dated 26 January 2006 be received.

   [ATTACHMENT 5]

   Pages 1-2

6. AUCKLAND THEATRE COMPANY FUNDING SUBMISSION

   S Brooker
   Arts Planner, Community Planning	16 January 2006

   Reporting on the Auckland Theatre Company's submission for the next three year funding period, 2006/2007-2008/2009.

   Recommending an additional $20,000 be provided for Auckland Theatre Company from the Arts Alive budget from 2006/2007, and that a rolling annual contract be developed for the Theatre.

   [ATTACHMENT 6]

   Pages 3-14

7. FINANCIAL CONTRIBUTIONS AND DEVELOPMENT CONTRIBUTIONS – PROJECTS FOR INCLUSION IN THE 2006/2007 DRAFT ANNUAL PLAN

   R Orr
   Capital Works Programme Coordinator, Community Planning	24 January 2006

   Reporting on the financial contributions and development contributions projects to be reported to Combined Committees for consideration in the 2006/2007 Draft Annual Plan.

   Recommending to Combined Committees the financial contributions and development contributions projects listed in Appendix 2 for inclusion in the 2006/2007 Draft Annual Plan.

   [ATTACHMENT 7]

   Pages 15-28

8. TALBOT PRECINCT RESERVES – PARK NAMES

   S Burt
   Planner, City Planning	11 November 2005

   Reporting on the adoption of names for two new parks in the Talbot Precinct in Glen Innes.

   This report was presented to the Tamaki Community Board Meeting held 22 November 2005 where it was resolved:

   1. "That report dated 11 November 2005 from the Open Space Planner be received.
   2. That the board recommends the names of Talbot Park for the northern reserve and Kotuku Park for the southern reserve for the former Talbot Reserve to the Arts Culture and Recreation Committee."

   Recommending the names of Talbot Park for the northern reserve and Kotuku Park for the southern reserve be approved.

   [ATTACHMENT 8]

   Pages 29-38

9. VOLUNTEERING AUCKLAND

   J Dyer
   Manager, Neighbourhood and Premier Parks	20 December 2005

   Reporting on liaison and joint working with Volunteering Auckland for park volunteer programmes.

   This report is in response to the Environmental Heritage and Urban Form Committee resolution of 1 July 2005 stating:
   3. "That the Environment, Heritage & Urban Form Committee request a report to the appropriate committee in February 2006 outlining changes, improvements and activities which could occur with Volunteering Auckland."

   Recommending that the committee notes the valuable knowledge and ideas being generated from closer liaison with Volunteer Auckland.

   [ATTACHMENT 9]

   Pages 39-42

10. COUNCILLOR CAPACITY BUILDING PROGRAMME STUDY TOUR

    S McDowell
    Manager Democracy Services	15 January 2006

    Reporting on a study tour for Councillors Sefuiva and Walsh, and outlining a range of issues that the tour could review.

    Recommending the committee consider the study tour proposal as submitted by Councillors Sefuiva and Walsh by approved.

    [ATTACHMENT 10]

    Pages 43-50

11. COMMUNITY USE OF SCHOOL SWIMMING POOLS

    R Hutchinson
    Team Leader – Recreation	7 December 2006

    Reporting on the community use of school swimming pools.

    This report is in response to the Eden / Albert Community Board resolution of 23 November 2005 stating:

    2. "That the Board recommends to the Arts, Culture and Recreation Committee the reintroduction of Council funding to schools to allow community use of swimming pools over the summer holiday period."

    Recommending that the memorandum of the Team Leader Recreation, dated 7 December 2005 be received.

    [ATTACHMENT 11]

    Pages 51-52

12. URGENT DECISION – BIC RUNGA CONCERT IN TAHAKI RESERVE

    N Purcell
    Committee Services Manager	19 January 2006

    Informing the Arts, Culture and Recreation Committee of an urgent decision for the Bic Runga "Birds" concert in Tahaki Reserve on the evening of Saturday, 1 April 2006. An urgent decision was required in order that the concert organisers could promote the concert with a confirmed venue.

    Recommending the urgent decision approving the Bic Runga "Birds" concert in Tahaki Reserve on 1 April 2006 be noted.

    [ATTACHMENT 12]

    Pages 53-56

13. 2006/2007 DRAFT ANNUAL PLAN – AUCKLAND WAR MEMORIAL MUSEUM

    Leigh Redshaw
    Senior Business Partnership Manager	17 January 2006

    Reporting on the 2006/2007 Draft Annual Plan for the Auckland War Memorial Museum.

    Advising that submissions on the draft annual plan close on 16 February 2006.

    This report was presented to the Territorial Local Authority Electoral College meeting held on Friday 27 January 2006 where it was resolved

    "That as the levy of $19.884 million shown in the 2006/2007 Draft Annual Plan for the Auckland War Memorial Museum is consistent with the amount approved by the Electoral College on 25 November 2005, that no submission be made by the Electoral College.

    That the Chairman write to Auckland War Memorial Museum advising the Electoral College :

    1. supports the proposal to name the new dome at the museum The Peace Dome or similar.
    2. will not be making a submission to their draft annual plan as they are supportive of the proposed levies and content." 

    Recommending that the report of the Senior Business Partnership Manager be received.

    [ATTACHMENT 13]

    Pages 57-92

14. 2006/2007 DRAFT ANNUAL PLAN – MOTAT

    Leigh Redshaw
    Senior Business Partnership Manager	17 January 2006

    Reporting on the 2006/2007 Draft Annual Plan for MOTAT.

    Advising that submissions on the draft annual plan close on 3 February 2006.

    This report was presented to the Territorial Local Authority Electoral College meeting held on Friday 27 January 2006 where it was resolved

    "That as the levy of $6.395 million shown in the 2006/2007 Draft Annual Plan for MOTAT is consistent with the amount approved by the Electoral College on 25 November 2005, that no submission be made by the Electoral College.

    That the Chairman write to MOTAT advising that the Electoral College will not be making a submission to their draft annual plan as they are supportive of the proposed levies and content."

    Recommending that the report of the Senior Business Partnership Manager be received.

    [ATTACHMENT 14]

    Pages 93-118

15. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Nina Purcell
    Committee Services Manager	27 Jan 2006
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Otahuhu Recreation and Youth Centre – Future Operational Budget and Options	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Sale of Fisher Park and Potential Open Space Acquisitions	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C3	Urgent Decision - Avondale Racecourse	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    C2.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    C3.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]