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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

Members:

Ex Officio:

1. APOLOGIES

   An apology has been received from Cr Linda Leighton for lateness.

2. CONFIRMATION OF MINUTES

   The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 1 February 2006 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   “An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   “Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. REPORTS REQUESTED/PENDING

   N Purcell
   Committee Services Manager	23 February 2006

   Advising of reports requested/pending.

   Recommending that the Reports Requested/Pending report of the Committee Services Manager dated 23 February 2006 be received and amended as follows.

   Row	Date Requested	Target Date	Report Title	Reason for Changing Target Date
   1	March 2006	N/A	Open Space Strategy	Workshops are being progressively carried out and a draft strategy will be produced once these have been completed.
   2	March 2006	N/A	Red Chip Seal for footpaths.	This is now being presented to a joint meeting of Transport and Urban Linkages and Arts, Culture and Recreation being held 7 April 2006.
   3	March 2006	TBA	Purewa Cemetery extension options	Officers are working directly with the Trust Board.

    

   [ATTACHMENT 5]

   Pages 1-2

6. GRANT OF NEW LEASE, TAMAKI MODEL AERO CLUB INC.

   K Holst
   Lease Officer - Community Development	16 December 2006

   Reporting on the application by the Tamaki Model Aero Club Inc. to council for a lease over the former Youthtown building, Elstree Avenue, Glen Innes.

   This report was presented to the Tamaki Community Board Meeting held 8 February 2006 where it was resolved: inter alia

   2. “That the Tamaki Community Board recommends to the Arts, Culture and Recreation Committee :

   1. the granting of a lease to the Tamaki Model Aero Club Inc. over the footprint of the former Youthtown building located at Elstree Avenue, Glen Innes for an initial term of five years commencing, 1 April 2006 and expiring on 31 March 2011 with two further rights of renewal of five years each. The lease will finally expire on 31 March 2021 at which time the Tamaki Model Aero Club Inc. will need to apply for a new lease.
   2. that the Tamaki Model Aero Club Inc. pay $500 plus GST per annum rental from 1 April 2006 as per the terms and conditions of the Community and Recreation Lease Policy plus all outgoings and contents, plate glass and public liability insurances. The Tamaki Model Aero Club Inc. will be responsible for all graffiti removal, internal and external maintenance, except for planned and structural maintenance, which is the responsibility of the building owner.
   3. that the lease include a clause requiring the Tamaki Model Aero Club Inc. to provide its annual report and a set of current accounts annually to Auckland City Council.
   4. that the granting of the lease is on the proviso that the facility will be used to encourage youth involvement in the community in mechanical and electrical engineering, aeronautics and building techniques.

   3. That the Board recommends to the Arts, Culture and Recreation Committee:

   1. that the grant of a lease is for clubroom activities only, not for flying activities unless the appropriate resource consents are applied for and granted.
   2. that the Board notes that the Trust is in the process of applying for a resource consent to permit flying activities on Pt England Reserve.”

   Recommending the lease be granted.

   [ATTACHMENT 6]

   Pages 3-8

7. GRANT OF NEW LEASE, AUCKLAND KINDERGARTEN ASSOCIATION (AKARANA AVENUE)

   K Holst
   Lease Officer - Community Development	12 January 2006

   Reporting on the application of a lease by the Auckland Kindergarten Association Inc. over the footprint of the Akarana Kindergarten located at Harold Long Reserve, Akarana Avenue.

   This report was presented to the Mt Roskill Community Board Meeting held 1 February 2006 where it was resolved: inter alia

   3. That the Mt Roskill Community Board recommends to the Arts, Culture and Recreation Committee:

   1. (the granting of a lease to Auckland Kindergarten Association over the footprint of Akarana Kindergarten (including playground area), Harold Long Reserve, Mt Roskill for an initial term of five years commencing 1 April 2006, with an initial term of five years expiring on 31 March 2011;

   2. the Auckland Kindergarten Association pay $250 plus GST per annum rental from 1 April 2006 as per the terms and conditions of the Community and Recreation Lease Policy plus all outgoings and insurances;

   3. the Auckland Kindergarten Association will be responsible for all internal and structural maintenance of both the buildings and the playground and all graffiti removal;

   4. the lease includes a clause requiring the Auckland Kindergarten Association to provide its annual report and a set of current accounts annually to Auckland City Council.

   Recommending the lease be granted.

   [ATTACHMENT 7]

   Pages 9-16

8. SURRENDER OF LEASE AND GRANT OF NEW LEASE, THE SCOUT ASSOCIATION OF NEW ZEALAND (WESTERN BAYS SEA SCOUT GROUP) INC.

   B Sewell
   Team Leader, Recreation and Community Leases	8 February 2006

   Reporting on the application of a surrender of lease and grant of new lease by the Scout Association of New Zealand over its premises located on Margaret Griffen Park, Mt Roskill.

   This report was presented to the Mt Roskill Community Board Meeting held 1 February 2006 where it was resolved: inter alia

   2. That the Roskill Community Board recommends to the Arts, Culture and Recreation Committee:

   1. the surrender of lease and granting of a new lease to The Scout Association of New Zealand (Western Bays Sea Scout Group) Inc. for the area currently occupied by The Scout Association of New Zealand (Western Bays Sea Scout Group) Inc. (land only) at Margaret Griffen Park, Griffen Park Road, Lynfield, for one term of five years.
   2. the term shall commence from 1 July 2006 to expire 30 June 2011, with two right of renewals of five years each, the final expiry shall be on 30 June 2021 at which time The Scout Association of New Zealand (Western Bays Sea Scout Group) Inc. will need to apply for a new lease;
   3. the Scout Association of New Zealand (Western Bays Sea Scout Group) Inc. pay $250 per annum rental as per the terms and conditions of the Community and Recreation Lease Policy and all outgoings.

   Recommending the lease be granted in accordance with the recommendations from the report by the Team Leader, Recreation and Community Leases.

   [ATTACHMENT 8]

   Pages 17-24

9. COMMERCIAL CENTRE FOOTPATH CLEANING

   K Marriott
   Manager Streetscape Services	21 February 2006

   Reporting on the quality and environmental sustainability of the methodologies currently being used to clean the footpaths of commercial centres within Auckland City.

   Recommending that further investigation into appropriate street cleaning methodologies and associated costs is undertaken, with a view to commencing a phased introduction of alternative services from the 2007/2008 financial year.

   [ATTACHMENT 9]

   Pages 25-36

10. AUCKLAND REGIONAL PHYSICAL ACTIVITY AND SPORT STRATEGY PRESENTATION

    R Hutchinson
    Team Leader - Recreation	13 February 2006

    Reporting on the Auckland Regional Physical Activity and Sport Strategy (ARPASS) which was approved in July 2005, of which Council as a partner in the regional strategy have committed funding over five years.

    Recommending that Kelvyn Englinton, Strategy Director of the Auckland Regional Physical Activity and Sport Trust, be thanked for his presentation.

    [ATTACHMENT 10]

    Pages 37-44

11. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Nina Purcell
    Committee Services Manager	23 Feb 2006
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Stardome Observatory and Planetarium - Alignment of Lease and Loan Agreements	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Waiheke Recreation Centre - Management Contract	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C3	Open Space Acquisitions Update	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C4	Identification of Preferred Site for Acquisition for Development of Active Sports Fields in Mt Wellington Area	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    C2.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    C3.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
    C4.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]