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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

Members:

Ex Officio:

1. APOLOGIES

   An apology has been received from Councillor Caughey.

2. CONFIRMATION OF MINUTES

   The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 1 March 2006 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. DAVE MALACARI REPRESENTING THE AUCKLAND FESTIVAL TRUST (ITEM 6)

   Dave Malacari, representing the Auckland Festival Trust, wishes to address the Committee regarding the Auckland Festival half yearly report.

   4.2. STEPHEN HAMILTON REPRESENTING THE AUCKLAND TOWN HALL ORGAN TRUST

   Stephen Hamilton, representing the Auckland Town Hall Organ Trust, wishes to address the Committee regarding the Auckland Town Hall Organ.

5. REPORTS REQUESTED/PENDING

   N Purcell
   Committee Services Manager	29 March 2006

   Advising of reports requested/pending.

   Recommending that the Reports Requested/Pending report of the Committee Services Manager dated 29 March 2006 be received.

   [ATTACHMENT 5]

   Pages 1-2

6. AUCKLAND FESTIVAL - HALF YEARLY REPORT

   L Redshaw
   Business Analyst	14 February 2006

   Reporting on detailed financial information and progress being made towards the 2007 Auckland Festival, AK07.

   Recommending the memorandum and report of the Auckland Festival Trust dated 10 February 2006 be received.

   [ATTACHMENT 6]

   Pages 3-10

7. AUCKLAND TENNIS CENTRE - PROPOSED DEVELOPMENT

   L Redshaw
   Business Analyst	21 March 2006

   Reporting on a proposed redevelopment of the Auckland Tennis Centre, Stanley Street, Parnell.

   Recommending the committee appoint a subcommittee with the delegated authority to consider and if appropriate, approve matters relating to the Auckland Tennis proposed redevelopment, and all costs incurred by Council in considering the proposal be covered by Next Generation Clubs of Australia.

   [ATTACHMENT 7]

   Pages 11-16

8. YOUTHTOWN FUNDING AGREEMENT ONE YEAR RENEWAL

   S Thomas
   Facilities Contract Co-ordinator	12 March 2006

   Reporting on renewal of the funding agreement between Council and Youthtown.

   Recommending the current three-year funding agreement with Youthtown be extended for a further one year period, and that officers report back at an appropriate time with proposed funding levels for 2007/2008 onwards.

   [ATTACHMENT 8]

   Pages 17-18

9. COMMUNITY FACILITIES LOCATED ON SCHOOL GROUNDS

   N Carmine
   Recreation Planner - Facility Partnerships, Community Planning	20 March 2006

   Reporting on communication with the Ministry of Education on issues around Council partnerships with schools and the provision of shared-use facilities located on school grounds.

   Recommending officers report back to the committee with details around developing a common set of principles and parameters for the development of community facilities on school sites.

   [ATTACHMENT 9]

   Pages 19-26

10. AGREEMENT FOR OPERATION AND MANAGEMENT OF PANMURE STONE COTTAGE

    K Holst
    Lease Officer	13 February 2006

    Reporting on the agreement by Panmure Historic Society Inc. to be responsible for volunteers and opening the Panmure Stone Cottage on a regular basis.

    Recommending that the Agreement for Operation and Management of the Panmure Stone Cottage be given to the Panmure Historical Society Inc.

    [ATTACHMENT 10]

    Pages 27-38

11. POTTERS PARK TRESPASS NOTIFICATION - DELEGATION

    M Leaity
    Parks Officer	23 February 2006

    Reporting on the delegated authority of the Manager, Parks and Streetscape Services, to issue a trespass notice at Potters Park.

    Recommending the information memorandum dated 23 February 2006 from the Parks Officer regarding Potters park trespass authority be received.

    [ATTACHMENT 11]

    Pages 39-40

12. RE-SITING OR REMOVING PUBLIC ART WORKS POLICY AND GUIDELINES

    S Brooker
    Arts Planner, Community Planning	1 March 2006

    Reporting on a new policy which documents the process that must be undertaken in order for Auckland City to reach a decision to re-site or remove a public art work from the public art collection.

    This report was presented to the Public Art Subcommittee held 20 March 2006 where it was resolved:

    1. "That the subcommittee endorse the draft Re-siting or Removal of Public Art Works Policy and Guidelines and recommend that the Arts Culture and Recreation Committee approve the policy.
    2. That the subcommittee notes that a review of the Public Art database will be undertaken to allow professional management of the collection, and this be considered within the Public Art Review.
    3. That a Relocatable Art Policy be created for removable works/minor artworks and reported back to this subcommittee."

    Recommending the committee approve the draft Re-siting or Removal of Public Art Works Policy.

    [ATTACHMENT 12]

    Pages 41-64

13. PASIFIKA FESTIVAL - ACKNOWLEDGEMENTS

    N Purcell
    Committee Services Manager	28 March 2006

    After six years of project managing the Pasifika Festival, Mrs Mere Lomaloma Elliott is leaving the council to take up a postion as the Chief Executive for Fiji Netball - World Cup. The committee would like to take this opportunity in thanking Mere for her commitment to the organisation of the Pasifika festival over the last six years and offers best wishes to her in her new career.

    The Committee would also like to acknowledge Michelle Khan for her role as acting ambassador on behalf of Auckland City Council at the trade fair for Celebrate Pasifika.

    Recommending that the information of the Committee Services Manager be received.

14. SPORT AUCKLAND

    R Hutchinson
    Team Leader	21 March 2006

    Reporting on the progress of Sport Auckland, currently in the second year of a three year funding agreement for $50,000 per annum.

    Recommending Simon Peterson be thanked for his presentation about Sport Auckland.

    [ATTACHMENT 14]

    Pages 65-66

15. WATERSAFE AUCKLAND INC. FUNDING AGREEMENT ONE YEAR RENEWAL

    B Mabbs
    Assistant Recreation Planner	22 March 2006

    Reporting on the renewal of the existing funding agreement between Watersafe Auckland Inc. (WAI) and the council.

    Recommending the current three-year funding agreement with Watersafe Auckland Inc be extended for a further one year period, and that officers report back to the committee at the appropriate time with details of the proposed funding levels for 2007/2008 onwards.

    [ATTACHMENT 15]

    Pages 67-68

16. GLEN INNES POOL - RENEWAL OF DEED OF LEASE

    A Wharton
    Facility Contract Manager	9 March 2006

    Reporting on the renewal of the lease between the YMCA of Auckland Incorporated and the council for the Glen Innes Aquatic Centre.

    Recommending the renewal of the current lease be given to YMCA Auckland Inc in respect of the Glen Innes Aquatic Centre facility for a final term of two years and five months commencing 1 February 2006, and final terms and conditions of the renewed lease be approved by the Chairperson, Arts, Culture and Recreation Committee.

    [ATTACHMENT 16]

    Pages 69-72

17. THE EDGE DRAFT STATEMENT OF INTENT 2007-2009

    A Chatvick
    Policy Analyst	7 March 2006

    Attaching the draft Statement of Intent for The EdgeŽ for the next three years commencing July 2006.

    Recommending that the committee endorse The Edge's Statement of Intent, noting that council has approved a grant of $3,728,000 for the 2006/2007 financial year. Furthermore requesting that The Edge prepare a management plan for the period when remedial work on the Civic Car Park roof occurs.

    [ATTACHMENT 17]

    Pages 73-94

18. AUCKLAND ART GALLERY DEVELOPMENT AND ALBERT PARK - SELECTION OF SUBCOMMITTEE

    H Wheatley
    Property Officer	15 March 2006

    Reporting on the appointment of three councillors as a subcommittee to hear any objections to the Reserves Act change of classification for the Auckland Art Gallery Development proposal and report back to the committee.

    Recommending the committee revoke resolution B of Item 17 of the Arts Culture and Recreation committee meeting of 6 July 2005, and appoint three councillors as a subcommittee to hear objections and submissions for the Auckland Art Gallery Development proposal, and report back to the committee with recommendations in due course.

    [ATTACHMENT 18]

    Pages  95-98

19. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Nina Purcell
    Committee Services Manager	29 Mar 2006
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Onehunga Aquasport - Management Update	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Open Space Acquisition -Onehunga	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C3	Auckland Domain - Renewal Of Agreement	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C4	Tri-Star Gymnastics	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
    C2.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
    	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    C3.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    C4.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]