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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

Members:

Ex Officio:

1. APOLOGIES

   An apology has been received from Councillor Northey.

2. CONFIRMATION OF MINUTES

   The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 5 April 2006 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. DAVID LANGE MEMORIAL - DEBORAH WHITE

   Deborah White wishes to address the Committee regarding the David Lange memorial at Otahuhu Recreation Centre.

   4.2. PARNELL CRICKET CLUB - TROY CHURTON (ITEM 11)

   Troy Churton wishes to address the Committee regarding the Parnell Cricket Club.

   [ATTACHMENT 4.2]

   Pages 1-2

   4.3. PARNELL CRICKET CLUB - MIKE SIMPSON REPRESENTING THE PARNELL CRICKET CLUB (ITEM 11)

   Mike Simpson, representing the Parnell Cricket Club, wishes to address the Committee regarding the Parnell Cricket Club.

   [ATTACHMENT 4.3]

   Pages 3-8

5. REPORTS REQUESTED/PENDING

   N Purcell
   Committee Services Manager	10 July 2006

   Advising of reports requested/pending.

   Recommending that the Reports Requested/Pending report of the Committee Services Manager dated 10 July 2006 be received.

   [ATTACHMENT 5]

   Pages 9-10

6. DELEGATED DECISIONS

   N Purcell
   Committee Services Manager	10 July 2006

   Providing a list of the decisions made under delegation.

   Recommending that the Delegated Decisions Report of the Committee Services Manager dated 10 July 2006 be received.

   [ATTACHMENT 6]

   Pages 11-12

7. AUCKLAND ART GALLERY DEVELOPMENT AND ALBERT PARK - SELECTION OF SUBCOMMITTEE

   J McKee
   Team Leader Hearings Administration	7 June 2006

   Reporting on the appointment of a new subcommittee member to hear objections and submissions on the Auckland Art Gallery Development and Albert Park, due to the unavailability of Councillor Walsh.

   Recommending the Arts, Culture and Recreation Committee appoint Councillors Northey (Chair), Casey and Millar as a subcommittee to hear objections and submissions on the Auckland Art Gallery Development and Albert Park.

   [ATTACHMENT 7]

   Pages 13-14

8. PROPOSED FIREWORKS BAN TAMAKI DRIVE

   G Matthews
   Manager Parks & Streetscape Services - Graham St 1st West	26 June 2006

   Reporting on a ban for letting off fireworks along Tamaki Drive.

   Recommending to the Planning and Regulatory Committee, for reasons of public safety, that the Arts, Culture and Recreation Committee support a ban on the letting off of fireworks on Friday 3 November, Saturday 4 November and Sunday 5 November 2006, on the following areas of open space:

   Tamaki Drive from the intersection with Ngapipi Road to St Heliers, Watene Reserve, MJS Memorial, Orakei Domain, Selwyn Domain, Kohimarama Beach, Vellenoweth Green, St Hellier's Bay Beach, Ladies Bay, Achilles Point.

   and that Ngati Whatua o Orakei Reserves board be approached for its consent to extend the ban to the Whenua Rangatira and Okahu Bay.

   [ATTACHMENT 8]

   Pages 15-18

9. WAIHEKE WALKWAY TRESPASS NOTIFICATION

   G Wilton
   Parks Officer, Parks and Streetscape Services	26 April 2006

   Reporting on the granting of trespass authority to the Senior Sergeant at Waiheke Police Station for the two walkways between Oceanview Road and Beach Parade in Oneroa.

   Recommending the information memorandum from the Parks Officer dated 26 April 2006 regarding trespass authority for the two walkways between Oceanview Road and Beach Parade in Oneroa be received.

   [ATTACHMENT 9]

   Pages 19-21

10. ONE TREE HILL (MAUNGAKIEKIE) TRESPASS NOTIFICATION

    D Bardsley
    Parks Officer, Parks and Streetscape Services	29 June 2006

    Reporting on the granting of trespass authority to every employee of the New Zealand Police for One Tree Hill (Maungakiekie), Cornwall Park, Auckland, due to ongoing problems with vehicle break-in's.

    Recommending the information memorandum from the Parks Officer dated 29 June 2006 regarding trespass authority for One Tree Hill (Maungakiekie), Cornwall Park, Auckland, be received.

    [ATTACHMENT 10]

    Pages 22-23

11. SHORE RESERVE - PROPOSAL FOR AN INDOOR CRICKET TRAINING FACILITY BY PARNELL CRICKET CLUB

    C Wilson
    Team Leader Open Spaces & Design	29 June 2006

    Reporting on a proposal by Parnell Cricket Club to construct an indoor cricket training building on Shore Reserve, Hobson Bay.

    Recommending that the Group Manager, Community Planning undertake community consultation on the indoor cricket training proposal and report back to the Committee and the Hobson Community Board on the results of the consultation.

    [ATTACHMENT 11]

    Pages 24-37

12. GRANT OF NEW LEASE, GLEN INNES FAMILY CENTRE, 122 ELSTREE AVENUE, POINT ENGLAND RESERVE, GLEN INNES

    K Holst
    Lease Officer - Community Development	23 May 2006

    Reporting on the application by the Glen Innes Family Centre to the council for a lease over the premises located at 122 Elstree Avenue, Glen Innes, for a term of five years and two rights of renewal.

    Recommending the Arts, Culture and Recreation Committee approve the granting of a lease to Glen Innes Family Centre for a term of five years commencing 1 August 2006, and two rights of renewal, finally expiring 30 June 2021, for the rent of $500 plus GST per annum.

    [ATTACHMENT 12]

    Pages 38-41

13. GRANT OF NEW LEASE, FOR AUCKLAND TENNIS INCORPORATED, NICHOLSON PARK SOUTH

    B Sewell
    Team Leader, Recreation and Community Leases	8 May 2006

    Reporting on the application to the council by Auckland Tennis Incorporated for a lease over the courts and building located at Nicholson Park South.

    This report was presented to the Eden/Albert Community Board Meeting held 21 June 2006 where it was resolved, inter alia:

    B. That the Board recommends to the Arts, Culture & Recreation committee the granting of a lease to Auckland Tennis Incorporated on the following terms and conditions:

    • Term - 5 years commencing 10 July 2006-06-19 Rights of renewal - two rights of renewal each of five years

    • Rent - $500 plus GST

    • All other terms and conditions per the standard recreation lease agreement in line with the council's community and recreation lease policy,

    subject to the following:

    (i) That the lease include a one-year redevelopment clause at each renewal period giving the council the right to terminate any part or the whole of the premises if these are required for redevelopment as a direct result of the Eden Epsom Recreation Precinct Plan [2004] or the Nicholson Park Concept Plan [2005].

    (ii) That the two courts on the Poronui Street frontage be made available for public use for a one-year trial period, with costs for the installation a turnstile, fencing changes, appropriate signage, opening and closing and minor vandalism reinstatement being met by the Eden/Albert community board via a budget which has been identified prior to the trial period commencing.

    Recommending Arts, Culture and Recreation Committee approve the granting of the lease to Auckland Tennis Incorporated for a term of five years commencing 10 July 2006, with two rights of renewal, with rent at $500 plus GST per annum, and subject to the standard terms and conditions outlined in the Community and Recreation lease policy.

    [ATTACHMENT 13]

    Pages 42-49

14. GRANT OF NEW LEASE, AUCKLAND EMBROIDERERS GUILD INCORPORATED, WINDMILL PARK NETBALL PAVILION, 48-108 WINDMILL ROAD, WINDMILL PARK

    K Holst
    Lease Officer - Community Development	23 May 2006

    Reporting on the granting of a lease over the buildings and courts at Windmill Park Netball facility to Auckland Embroiderers Guild Incorporated.

    This report was presented to the Hobson Community Board Meeting held 20 June 2006 where it was resolved, inter alia:

    C. That the Board recommends to the Arts, Culture and Recreation Committee that the Auckland Embroiderers Guild Inc., be granted a new lease over the premises located at 48-108 Windmill Road, Epsom, on the following terms and conditions:

    • Term - 5 years commencing 1 August 2006

    • Rent - $500 plus GST per annum

    • All other terms and conditions per Council's Community and Recreation Lease Policy.

    D. That Property be requested to urgently address any, and all, health and safety issues present within the premises located at 48-108 Windmill Road, Epsom.

    Recommending Arts, Culture and Recreation Committee approve the granting of the lease to Auckland Embroiderers Guild Incorporated for a term of five years commencing 1 August 2006, with two rights of renewal, with rent at $500 plus GST per annum, and that a subcommittee of Councillors be formed to hear any objections that may be received in terms of the Reserve Act 1977.

    [ATTACHMENT 14]

    Pages 50-57

15. STARDOME OBSERVATORY 2005 ANNUAL REPORT/SIX MONTHLY REPORT 2006

    L Redshaw
    Senior Business Partnership Manager	23 June 2006

    Submitting the Stardome Observatory and Planetarium report covering the trading results for the year ended 31 December 2005 and for the period to 30 April 2006.

    Recommending that the report of the Chief Executive, Stardome Observatory, dated 1 June 2005, be received, and that the Arts, Culture and Recreation Committee extend its sympathies to the Kennedy-Good family and staff of the Stardome Observatory and Planetarium following the recent death of Mr Peter Kennedy-Good.

    [ATTACHMENT 15]

    Pages 58-69

16. REGIONAL FUNDING INTIATIVE - PROJECT UPDATE

    L Redshaw
    Senior Business Partnership Manager	27 June 2006

    Reporting on the regional funding initiative.

    Recommending the Arts, Culture and Recreation Committee agree in principle that the governance structure should include the establishment of a Funding Board, with their recommendations forwarded to the Electoral College to approve the annual levy.

    [ATTACHMENT 16]

    Pages 70-81

17. FACILITY PARTNERSHIP PROPOSAL: AVONDALE COLLEGE COMMUNITY SPORTS TRUST: HOCKEY TURF

    N Carmine
    Facilities Partnership Planner	27 June 2006

    Reporting on the application of the Avondale College Community Sports Trust to the Facility Partnership for funding in the 2007/2008 financial year, and requesting funding for 2006/2007 be considered due to the conditions of the turf.

    Recommending the Arts, Culture and Recreation Committee approve facility partnership funding of $150,000 in the 2006/2007 financial year to the Avondale College Community Sports Trust for the replacement and repair of the hockey turf located at Avondale College, subject to the Trust raising funds required, the provision of a facility partnership agreement, agreement on community access and all other requirements of the Facility Partnership Policy dated September 2005.

    [ATTACHMENT 17]

    Pages 82-85

18. FACILITY PARTNERSHIP PROPOSALS FOR THE 2007/2008 FINANCIAL YEAR - STAGE 1 ASSESSMENTS

    N Carmine
    Facilities Partnership Planner	10 April 2006

    Reporting through the minutes of the Facility Partnership Workshop dated 10 April 2006 proposals for the 2007/2008 financial year - stage one assessment.  

    Recommending that the recommendations arising from the Facility Partnership Workshop of 10 April 2006 be adopted.

    [ATTACHMENT 18]

    Pages 86-87

19. ARTS PARTNERSHIPS PERFORMANCE REVIEWS 2005

    S Brooker
    Arts Planner, Community Planning	16 June 2006

    Reporting on performance reviews of Auckland Theatre Company (ATC) and New Zealand Opera (NZO) for the year 2005.

    Recommending the 2005 Arts Partnerships Performance Reviews, containing summary reviews of Auckland Theatre Company and New Zealand Opera be received.

    [ATTACHMENT 19]

    Pages 88-147

20. CREATIVE COMMUNITIES PILOT PROJECT

    G Richards
    Manager Recreation and Arts	19 May 2006

    Reporting on a pilot process Creative New Zealand have developed to enable a more targeted criteria for the Creative Communities Scheme, and which Auckland City have been invited to participate in.

    Recommending the Arts, Culture and Recreation Committee approve Auckland City's participation in the Creative Communities Pilot Process, which began 6 June 2006.

    [ATTACHMENT 20]

    Pages 148-153

21. ASSET MANAGEMENT PLAN AND MAINTENANCE PROGRAMME FOR PUBLIC ARTWORK

    A Duxfield
    Asset Management Team Leader, Community Planning	28 June 2006

    Reporting on the request by the Arts, Culture and Recreation Committee for an asset management plan for public artwork.

    Recommending public art remains in the Parks, Open Space and Street Environment Asset Management Plan, that public art be categorised as either depreciating or appreciating assets, that all major development and redevelopment projects within parks, open spaces and streetscapes are to include separate public art budget items, and that $300,000 capex budget be retained from within the parks, open spaces and streetscapes asset management plan for leveraging public art from external organisations.

    [ATTACHMENT 21]

    Pages 154-157

22. DRAFT NEW ZEALAND COASTAL POLICY STATEMENT

    N Slaven
    Senior Advisor - External Relations, Strategic Development	10 July 2006

    Reporting on the draft New Zealand Coast Policy Statement, and areas of interest to Auckland City.

    Recommending Council respond to the draft New Zealand Coastal Policy Statement when it becomes available for public consultation and submissions in 2007, and that a copy of this report be sent to the Environmental Heritage and Urban Form Committee for their information.

    [ATTACHMENT 22]

    Pages 158-161

23. ADSHEL STREET FURNITURE SERVICE PROVIDER CONTRACT - CONTRACT UPDATETO 31 MAY 2006

    T Putt D Munro
    Adshell Contract Manager, Transport, Programme and Contracts Group Manager, Transport, Assets and Operations	23 June 2006

    Reporting on the status of the Adshel Furniture Service Provider Contract with Auckland City.

    Recommending the information contained within the memorandum of the Adshel Contract Manager, Transport Programme and Contracts, and the Group Manager, Transport, Assets and Operations, dated 23 June 2006, be received.

    [ATTACHMENT 23]

    Pages 162-167

24. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Nina Purcell
    Committee Services Manager	04 Jul 2006
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Urgent Decision - Open Space Acquisition	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	New Theatre Initiative - Project Update	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C3	Supplier Recommendation Report For Panmure Streetscape Upgrade Stage Two	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
    C1.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    C2.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    C2.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    C3.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]