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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

Members:

Ex Officio:

1. APOLOGIES

   An apology for lateness has been received from Councillor Leighton

2. CONFIRMATION OF MINUTES

   The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 10 July 2006 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. REPORTS REQUESTED/PENDING

   N Purcell
   Committee Services Manager	2 August 2006

   Advising of reports requested/pending.

   Recommending that the Reports Requested/Pending report of the Committee Services Manager dated 2 August 2006 be received.

   [ATTACHMENT 5]

   Pages 1-2

6. NZ MARITIME MUSEUM - SIX MONTHLY REPORT

   L Redshaw
   Senior Business Partnership Manager	23 June 2006

   Reporting on a summary of activities at the NZ National Maritime Museum for the last six month period.

   Recommending the report dated 20 July 2006 by the Chief Executive of the NZ National Maritime Museum be received, and that the Board and officers of the NZ National Maritime Museum be congratulated on the achievements of 2005 and the year to date results for 2006.

   [ATTACHMENT 6]

   Pages 3-10

7. PARKS VOLUNTEERING - ANNUAL REPORT

   J Dyer
   Manager, Neighbourhood and Premier Parks	17 July 2006

   Reporting on the activities of park volunteers for the period 2005-2006.

   Recommending the committee notes the work of the officers in consolidating volunteer activities, ensuring community park care groups receive the highest level of support possible, and introducing a partnering agreement to improve communications with park care groups and long-term direction.

   [ATTACHMENT 7]

   Pages 11-16

8. WEED CONTROL IN BUSH AND NATURAL AREAS (WCBNA) - ANNUAL REPORT

   J Dyer
   Manager, Neighbourhood and Premier Parks	18 July 2006

   Reporting on the activities of the Weed Control in Bush and Natural Areas (WCBNA) programme to reduce the spread of invasive weeds on land council administers.

   Recommending the committee notes the progress of the Weed Control in Bush and Natural Areas (WCBNZ) contract, as measured by 54% of land area now in final 2 low-cost weed management phases, 40% reduction in chemical usage over the past 12 months, and a decline in the density of key indicator weed species of over 80% since 2003.

   [ATTACHMENT 8]

   Pages 17-22

9. USAGE OF FACILITY, ST BARNABAS SCOUT GROUP

   B Sewell
   Team Leader, Recreation and Community Leases	28 June 2006

   Reporting on the usage of the scout hall facility by the St Barnabas Scout Group following the renewal of lease on the land at the corner of Clive and Normanby Roads, Mt Eden Domain.

   Recommending the St Barnabas Scouts continue on the existing lease with recruitment initiatives continuing, and that appropriate community advisors work with the St Barnabas and other relevant Scout Clubs to address membership issues.

   [ATTACHMENT 9]

   Pages 23-26

10. AUCKLAND PHILHARMONIA ORCHESTRA 2005 PERFORMANCE REVIEW

    S Brooker
    Arts Planner, Community Planning	14 July 2006

    Reporting on the review of the Auckland Philharmonia Orchestra's performance against the key performance indicators in its 2005/2006 funding agreement.

    Recommending the Chair of the Arts, Culture and Recreation Committee and the General Manager of Arts, Community and Recreation be delegated to approve the orchestra hires and acknowledge the work undertaken by the Auckland Philharmonia Orchestra to restructure the organisation, whilst continuing to deliver a high quality programme to the Auckland region.

    [ATTACHMENT 10]

    Pages 27-34

11. PROPOSED ROAD STOPPING - THE CAUSEWAY

    M Wilkinson
    Project Manager, Property Group	8 June 2006

    Reporting on the land leased by Waiheke Boating Club and the councils proposal to stop areas of road on Causeway Road as defined on Plan SO55851, and reclassify as Recreation Reserve under Section 16(2)a Reserves Act once these areas of road are stopped.

    This report was presented to the Waiheke Community Board Meeting held 28 June 2006 where it was resolved:

    1. "That John Nash, Community Planning, be thanked for his attendance at the meeting regarding the proposed road stopping - the Causeway.
    2. That the Board recommends to the Transport and Urban Linkages and the Arts Culture and Recreation committees that for the purpose of creating a Recreation Reserve on and around the area currently leased by the Waiheke Boating Club;

    1. That the proposal to stop areas of road A (1044m2), B (1749m2) and C (147m2) on plan SO55851 attached to appendix A of this report, be publicly notified under Section 345 Local Government Act
    2. That once these areas of road are stopped, that they be classified as Recreation Reserve under Section 16(2)a Reserves Act "

    Recommending the committee approve the proposal to stop areas of road on Causeway Road as defined on Plan SO55851 and refer these resolutions to the Transport and Urban Linkages committee for endorsement.

    [ATTACHMENT 11]

    Pages 35-41

12. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Nina Purcell
    Committee Services Manager	27 Jul 2006
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Glen Innes Pool Rental Review	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Point Erin Pool Renewal	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C3	Notice of Requirement - Open Space Acquisition	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C4	Open Space Acquisition	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    C2.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    C3.	To maintain legal professional privilege.	[Section 7(2)(g)]
    C4.	To protect information where the making available of the information - (i) Would disclose a trade secret: or (ii) Would be likely unreasonably to prejudice the commercial position of the person who supplied or is the subject of the information.	[Section 7(2)(b)]