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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

Members:

Ex Officio:

1. APOLOGIES

   An apology has been received from Councillor Christian for non-attendance.

2. CONFIRMATION OF MINUTES

   The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 2 August 2006 and the extraordinary joint meeting of the Transport and Urban Linkages and the Arts, Culture and Recreation Committees, held on Monday, 14 August 2006 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. DR HINEMOA ELDER AND NIGEL ARKELL REPRESENTING ARTS REGIONAL TRUST (ART) (ITEM 7)

   Dr Hinemoa Elder, Chairperson of Arts Regional Trust (ART) and Nigel Arkell, Deputy Chair of ART wish to address the Committee regarding the Arts Regional Trust - Statement of Intent.

   Recommending that Dr Hinemoa Elder, Chairperson of Arts Regional Trust (ART) and Nigel Arkell, Deputy Chair of ART be thanked for their presentation regarding the Arts Regional Trust - Statement of Intent.

   4.2. BOB WAKELIN REPRESENTING STARDOME OBSERVATORY (8)

   Bob Wakelin, interim Chief Executive Officer of Stardome Observatory and Planetarium wishes to address the committee regarding the Stardome Observatory Redevelopment Proposal.

   Recommending that Bob Wakelin, Chief Executive Officer of Stardome Observatory and Planetarium be thanked for his presentation regarding the Stardome Observatory.

5. REPORTS REQUESTED/PENDING

   N Purcell
   Committee Services Manager	6 September 2006

   Advising of reports requested/pending.

   Recommending that the Reports Requested/Pending report of the Committee Services Manager dated 6 September 2006 be received.

   [ATTACHMENT 5]

   Pages 1-4

6. DELEGATED DECISIONS

   N Purcell
   Committee Services Manager	6 September 2006

   Providing a list of the decisions made under delegation.

   Recommending that the Delegated Decisions Report of the Committee Services Manager dated 6 Septmeber 2006 be received.

   [ATTACHMENT 6]

   Pages 5-6

7. ARTS REGIONAL TRUST - STATEMENT OF INTENT

   L Civil
   Team Leader - Arts	15 August 2006

   Reporting on the Arts Regional Trust's (ART) Statement of Intent for 2006/2007.

   Recommending the committee endorse the Arts Regional Trust's (ART) Statement of Intent for 2006/2007, and that the Arts Regional Trust report back to Council by November 2007 on progress and achievements outlined in the Statement of Intent.

   [ATTACHMENT 7]

   Pages 7-28

8. STARDOME OBSERVATORY PLANETARIUM REDEVELOPMENT PROPOSAL

   L Redshaw
   Senior Business Partnership Manager	17 August 2006

   Reporting on the proposal from Stardome Observatory requesting a grant towards the installation of 'full dome technology' at the Stardome Observatory.

   Recommending the proposal from Stardome Observatory requesting a grant towards the installation of 'full dome technology' at the Stardome Observatory be referred to the Annual Plan Direction Setting meeting in October 2006 for consideration.

   [ATTACHMENT 8]

   Pages 29-34

9. TRI STAR GYMNASTICS UPDATE

   L Redshaw
   Senior Business Partnership Manager	17 August 2006

   Reporting on the Tri Star Gymnastics Club's project to develop a regional gymnastics centre at Keith Hay Park.

   Recommending approval is granted for Tri Star to enter into the construction contract and allow drawdown of the $1.0M Facility Partnership Grant in accordance with the provisions of the various agreements, and that the Community Loan amount of up to $200,000 is confirmed as available to fund the project on the terms approved by this Committee on 7 December 2005.

   [ATTACHMENT 9]

   Pages 35-42

10. REGIONAL FUNDING INITIATIVE - PROJECT UPDATE

    L Redshaw
    Senior Business Partnership Manager	7 August 2006

    Reporting on progress of the Regional Funding Initiative.

    Recommending the memorandum of the Senior Business Partnership Manager, dated 7 August 2006, be received.

    [ATTACHMENT 10]

    Pages 43-44

11. AUCKLAND TENNIS CENTRE/NGCA DEVELOPMENT - PROJECT UPDATE

    L Redshaw
    Senior Business Partnership Manager	9 August 2006

    Reporting on progress on the proposed redevelopment of the Stanley Street Tennis Centre by Auckland Tennis Incorporated.

    Recommending the memorandum of the Senior Business Partnership Manager, dated 9 August 2006, be received.

    [ATTACHMENT 11]

    Pages 45-46

12. COMMUNITY FACILITIES LOCATED ON SCHOOL SITES

    N Carmine
    Facilities Partnership Planner	21 August 2006

    Reporting on discussions between the Ministry of Education (MOE), Councils and funding agencies on partnership projects providing community-use facilities located on school sites.

    Recommending the memorandum by the Recreation Planner - Facility Partnerships dated 21 August 2006, regarding community facilities located on school sites, be received.

    [ATTACHMENT 12]

    Pages 47-52

13. LIVING ROOM 2007 - APPOINTMENT OF COUNCILLOR REPRESENTATIVE TO THE EVALUATION PANEL

    K Eisenhut
    Senior Project Planner	30 August 2006

    Reporting on the selection panel for the Living Room 2007.

    Recommending a councillor representative be nominated to participate in the selection panel for the Living Room 2007 programme.

    [ATTACHMENT 13]

    Pages 53-54

14. DAVID LANGE MEMORIAL ARTWORK OTAHUHU

    W Pringle
    Senior Arts Planner	18 August 2006

    Reporting on the proposed major artwork for the entranceway of the Otahuhu Youth and Recreation Centre on Mason Avenue as a memorial to the late Prime Minister, David Lange.

    Recommending the committee endorse the proposal to place a memorial artwork at the entrance of the Otahuhu Recreation Precinct, and that officers communicate with the David Lange Memorial Trust regarding process and approval requirements for public art in accordance with the Public Art Toolkit.

    [ATTACHMENT 14]

    Pages 55-59

15. ST HELIERS FORESHORE

    N Vague
    Senior Landscape Architect	9 August 2006

    Reporting on the St Heliers Bay Foreshore Reserve upgrade project.

    This report was presented to the Eastern Bays Community Board meeting held 16 August 2006 where it was resolved:

    1. "That the Board thanks Lorenzo Canal, Consultant, Mark Rodhouse, Consultant, Catherine Wilson, Team Leader Open Spaces and Design and Nichola Vague, Senior Landscape Architect for their presentation/attendance at the meeting.
    2. That the report dated 9 August 2006 from the Senior Landscape Architect be received.
    3. That the Board recommends to the Arts, Culture and Recreation Committee that the concept design for the St Heliers Bay Foreshore Reserve Upgrade (dated August 2006) be endorsed for public consultation.
    4. That the Board appoints Board Member Colin Davis to the St Heliers Bay Foreshore Project working party in addition to Cr Toni Millar and Cr Doug Armstrong."

    Recommending the concept design for the St Heliers Bay Foreshore Reserve upgrade, dated August 2006, be endorsed for public consultation.

    [ATTACHMENT 15]

    Pages 60-67

16. OWAIRAKA AVENUE PARK

    S Burt
    Planner, City Planning	22 August 2006

    Reporting on the development of Owairaka Avenue Reserve.

    Recommending the committee endorse the stage one works plan for Owairaka Avenue Park, and that the contract be tendered.

    [ATTACHMENT 16]

    Pages  68-83

17. AUCKLAND DOMAIN TRESPASS NOTICE

    G Marchant
    Parks Officer	8 August 2006

    Reporting on the request from the New Zealand Police that trespass authorities be issued for two upcoming events in the Auckland Domain, these being Christmas in the Park 2006 and Sky City Starlight Symphony 2007.

    Recommending the information memorandum dated 8 August 2006 from the Parks Officer regarding trespass authority for two events in the Auckland Domain be received.

    [ATTACHMENT 17]

    Pages 84-85

18. RETAIL SALE AND USE OF FIREWORKS

    J Rollin
    Ward Manager	15 August 2006

    Reporting on resolutions from the Mt Roskill Community Board regarding the retail sale and use of fireworks.

    The Mt Roskill Community Board at their meeting held 15 August 2006 resolved as follows:

    1. "That the report of Board Member Brett Clark, Maungakiekie Community Board and the Board's resolution regarding sale and use of fireworks dated 20 July 2006 be received.
    2. That the Board advises the Economic Development and Sustainable Business Committee that it does not support legislation to prevent retail sale of fireworks and to restrict use of fireworks to duly authorised and organised pyrotechnic displays.
    3. That the Board supports Council promoting the safe and responsible use of fireworks.
    4. That the above resolutions be forwarded to the Arts, Culture and Recreation Committee and other community boards for their information."

    The Maungakiekie Community Board also considered this matter at their meeting held 20 July 2006 and resolved as follows:

    1. "That the report of Board member Clark, dated 14 July 2006, be received.
    2. That the Board recommends to the Economic Development and Sustainable Business Committee and that Central Government be requested to consider legislation to prevent the retail sale of fireworks and to restrict the use of fireworks to duly authorised and organised pyrotechnic displays.
    3. That the Board's resolutions be forwarded to the Arts Culture and Recreation Committee, and other Community Boards for their information."

    Recommending the resolutions from the Mt Roskill Community Board meeting held 15 August 2006, and Maungakiekie Community Board meeting held 20 July 2006, regarding the retail sale and use of fireworks be noted.

    [ATTACHMENT 18]

    Pages 86-87

19. AUCKLAND CITY ART GALLERY DEVELOPMENT

    K Quensell
    Hearings Services Manager	1 August 2006

    Reporting on the resolutions from a meeting of a sub-committee of the Arts, Culture and Recreation committee, to hear submissions regarding the proposed change of classification over approximately 1117m2 of Albert Park from historic reserve to local purpose (art gallery) reserve.

    Recommending the resolutions be noted, and that it be a recommendation to Council to disallow objections from H Jameson, A, C and R van Ryn, P Watts and S Lees and D and J Smithson, and to confirm the change of the classification for Albert Park.

    [ATTACHMENT 19]

    Pages 88

20. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Nina Purcell
    Committee Services Manager	01 Sep 2006
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1	Open Space Acquisition	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2.	Notice of Motion - Purchasing a property for a neighbourhood park	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To maintain legal professional privilege.	[Section 7(2)(g)]
    C2.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    	To protect the privacy of natural persons, including that of deceased natural persons.	[Section 7(2)(a)]