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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

Members:

Ex Officio:

1. APOLOGIES

   An apology has been received from Councillor Christian for non-attendance.

2. CONFIRMATION OF MINUTES

   The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 4 October 2006 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. ALLAN PARKER REPRESENTING THE FLOATING PAVILION, VIADUCT HARBOUR

   Allan Parker, General Manager of the Floating Pavilion, wishes to address the Committee regarding the Floating Pavilion.

   Recommending that Allan Parker, General Manager of the Floating Pavilion be thanked for his presentation regarding the Floating Pavilion.

5. REPORTS REQUESTED/PENDING

   N Purcell
   Committee Services Manager	20 October 2006

   Advising of reports requested/pending.

   Recommending that the Reports Requested/Pending report of the Committee Services Manager dated 20 October 2006 be received.

   [ATTACHMENT 5]

   Pages 1-2

6. AUCKLAND FESTIVAL TRUST - REQUEST FOR ADDITIONAL OPEX GRANT 2007/2008 AND 2008/2009

   L Redshaw
   Senior Business Partnership Manager	13 October 2006

   Reporting on the request by the Auckland Festival Trust for increased funding of $200,000 per year for the 2007-2008 and 2008-2009 period.

   Recommending the request by Auckland Festival Trust be referred to the Annual Plan Direction Setting meeting in November for Council to consider the additional funding request for the sum of $200,000 for 2007/2008 and 2008/2009 (or $400,000 in 2008/2009 - total of $2.4M over two Years) towards the cost of staging the Auckland Festival, AK09, against the other funding requests received.

   [ATTACHMENT 6]

   Pages 3-8

7. NEW THEATRE INITIATIVE - REQUEST FOR ADDITIONAL OPEX GRANT 2007/2008 AND SUBSEQUENT YEARS

   L Redshaw
   Senior Business Partnership Manager	13 October 2006

   Reporting on the request by the New Theatre Initiative for increased funding of $110,000 in 2007/2008 to ensure that the flexiform theatre project can be progressed as required.

   Recommending the request by New Theatre Initiative be referred to the Annual Plan Direction Setting meeting in November for Council to consider the additional funding request for the sum of $110,000 for 2007/2008 (total of $250,000) towards the operating costs of the flexiform theatre project costs, against the other funding requests received.

   [ATTACHMENT 7]

   Pages 9-12

8. THE EDGE© - ARTS AGENDA FUNDING AGREEMENT

   L Civil
   Team Leader - Arts	13 October 2006

   Report on the proposal from The Edge© for its 2007/2008 Council Arts Agenda grant.

   Recommending the committee note the request by The Edge© for a 3% increase as a CPI adjustment and that this be referred to the Annual Plan Direction Setting meeting in December 2006 for consideration against the other funding requests received, that officers from the Treasury Group report to the Annual Plan Direction Setting meeting in December 2006 on outcomes of the Production Fund review and on whether the 3% CPI increase is justified., and that the committee support in principle The Edge©'s request for explicit funding from 2007/2008 to develop an international performing arts series

   [ATTACHMENT 8]

   Pages 13-22

9. AUCKLAND NETBALL CENTRE OPERATIONAL FUNDING

   S Rimmer
   Senior Recreation Planner	16 October 2006

   Reporting on the request by the Auckland Netball Centre for additional funding of $49,000 in 2006/2007, $250,000 in 2007/2008, $180,000 in 2008/2009, $110,000 in 2009/2010 and $100,000 in 2010/2011 due to initial operating expenses for the new facility at Ngahue Reserve, Morrin Rd, Mt Wellington, being higher than expected.

   Recommending that officers work with the Auckland Netball Centre to evaluate the funding request for an operational grant of $49,000 in the 2006/2007 financial year, and report back to the December meeting of the Arts, Culture and Recreation Committee, and that the funding requests towards the operating costs of the Centre for the 2007-2011 period be referred to the Annual Plan Direction Setting meeting in November for Council to consider against the other funding requests received.

   [ATTACHMENT 9]

   Pages 23-26

10. SPORT AUCKLAND THREE YEAR FUNDING AGREEMENT

    S Rimmer
    Senior Recreation Planner	16 October 2006

    Reporting on the request by Sport Auckland City of a grant increase of $10,000 per annum in recognition of the increased work and cost of delivering programmes in education settings, physical activity initiatives, early childhood, and green prescription community programmes.

    Recommending the Arts, Culture and Recreation Committee approve a three year funding agreement of $60,000 per annum to Sport Auckland for 2007/2008, 2008/2009 and 2009/2010 subject to Sport Auckland meeting annual performance standards, and that the additional funding requests of $48,000 in 2007/2008, $49,500 in 2008/2009 and $51,500 in 2009/2010 to deliver four new priority projects to be agreed and identified through the Active Auckland Plan, be referred to the Annual Plan Direction Setting meeting in November for Council to consider against the other funding requests received.

    [ATTACHMENT 10]

    Pages 27-34

11. DRAFT RECREATION CENTRE PLAN

    B Mabbs
    Assistant Recreation Planner, Community Planning	13 October 2006

    Reporting on the draft Recreation Centre Plan following amendments as per feedback from the October meeting of this committee.

    Recommending the committee approve the draft Recreation Centre Plan for public consultation.

    [ATTACHMENT 11]

    Pages 35-64

12. 2007/2008 FUNDING FOR WATERSAFE AUCKLAND INCORPORATED

    B Mabbs
    Assistant Recreation Planner, Community Planning	12 October 2006

    Reporting on proposed funding levels for Watersafe Auckland Inc for 2007/2008 onwards, and the activities to which this funding will be directed.

    Recommending the current funding agreement with Watersafe Auckland Inc be extended for a further one year period to 30 June 2008, and that officers report back to this committee in early 2008 with details of the proposed funding levels for 2008/2009 onwards, and the activities to which this funding will be directed.

    [ATTACHMENT 12]

    Pages 65-66

13. TOILETS IN THE CENTRAL BUSINESS DISTRICT

    D Day
    Assets Manager, Parks and Streetscapes	16 October 2006

    Reporting on demand and usage of public toilets within the Central Business District.

    Recommending the committee notes that the CBD into the future team will report back to the committee on budget implications for any proposed additional toilets identified as part of the CBD into the future project.

    [ATTACHMENT 13]

    Pages 67-71

14. DECLARATION OF RESERVE AS ROAD - GRAFTON GULLY

    H Wheatley
    Property Officer	6 October 2006

    Reporting on the request by Transit to Council that status of the reserve located under the motorway network at "spaghetti junction" be declared as road under the Public Works Act.

    Recommending to Council the declaration of this reserve as road pursuant to Section 113 (2)(b) & (h) of the Public Works Act 1981.

    [ATTACHMENT 14]

    Pages 72-77

15. NEWMARKET POOL - CAFÉ SUBLEASE APPROVAL

    A Wharton
    Facility Contract Manager	12 October 2006

    Reporting on the application from Olympic Pools and Fitness Ltd (OPFC) to sublet the northwestern corner of the Newmarket Pool, currently operating as Aqua Café, to Doris and Sons Ltd.

    Recommending the committee approve the application by Olympic Pools and Fitness Ltd (OPFC) to sublet the northwestern corner of the Newmarket Pool to Doris and Sons Ltd, and that Doris and Sons Ltd enter into a Deed of Sublease, developed to the satisfaction of the General Manager, Arts Community and Recreation, agreeing to observe and perform all the required obligations under the Lease.

    [ATTACHMENT 15]

    Pages 78-81

16. GRANT OF OLD/NEW LEASE, SANDRINGHAM BOWLING CLUB INCORPORATED

    B Sewell
    Team Leader, Recreation and Community	25 September 2006

    Reporting on the renewal of the lease of land on Kiwitea Reserve, 64a Kiwitea Street, Sandringham, to the Sandringham Bowling Club Incorporated.

    Recommending granting of a lease to the Sandringham Bowling Club Incorporated for a term of 5 years commencing 1 November 2006, with two rights of renewal at a rental of $500.00 plus GST per annum.

    [ATTACHMENT 16]

    Pages 82-85

17. GRANT OF OLD/NEW LEASE, AUCKLAND CITY BRASS BAND INCORPORATED

    L Butterworth
    Lease Officer, Community Development	22 September 2006

    Reporting on the renewal of the lease of the council owned building at 1011 Mt Eden Road, Three Kinds Reserve, to the Auckland City Brass Band Incorporated.

    Recommending the granting of a lease to the Auckland City Brass Band Incorporated for a term of 5 years commencing 1 November 2006, with two rights of renewal at a rental of $250.00 plus GST per annum.

    [ATTACHMENT 17]

    Pages 86-89

18. GRANT OF OLD/NEW LEASE, NORTHERN SPORTS CAR CLUB INCORPORATED

    B Sewell
    Team Leader, Recreation and Community Leases	26 September 2006

    Reporting on the renewal of the lease of the council owned land on Mt Richmond Domain, 1110 Great South Road, Mt Wellington, to the Northern Sports Car Club Incorporated.

    Recommending the granting of a lease to the Northern Sports Car Club, Mt Richmond Domain, Mt Wellington for a term of 5 years commencing 1 November 2006, with two rights of renewal at a rental of $500.00 plus GST per annum.

    [ATTACHMENT 18]

    Pages 90-93

19. EUROPEAN STUDY TOUR

    N Purcell
    Committee Services Manager	27 October 2006

    This report was not available at the time the agenda went to print and will be circulated under separate cover.

20. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Nina Purcell
    Committee Services Manager	27 Oct 2006
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	PURCHASE OF LAND FOR OPEN SPACE	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]