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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

Members:

Ex Officio:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 1 November 2006 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. LESTER MCGRATH AND NEIL IEREMIA REPRESENTING BLACK GRACE

   Lester McGrath and Neil Ieremia, representing the Black Grace Dance Company, wish to address the Committee regarding Black Grace. This matter is also referred to under Item 7 on this agenda.

   Recommending that Lester McGrath and Neil Ieremia, representing the Black Grace Dance Company be thanked for their presentation regarding Black Grace.

   4.2. PETER WHEELER - RAF BOMBER COMMAND REQUEST FOR MEMORIAL

   Peter Wheeler wishes to address the Committee regarding the RAF Bomber Command request for a memorial. This matter is also referred to under Item 8 on this agenda.

   Recommending that Peter Wheeler be thanked for his presentation regarding the RAF Bomber Command request for a memorial.

   4.3. ELSIE HOUMA, GLEN INNES GREEN PRESCRIPTION COORDINATOR, REGARDING AK ACTIVE  

   Elsie Houma, Glen Innes Green Prescription Coordinator, and Natalie Davies, AkActive Physical Activity Coordinator, wish to address the Committee regarding the AkActive Project. This matter is also referred to under Item 8 on this agenda.

   Recommending that Elsie Houma and Natalie Davies be thanked for their presentation regarding the AkActive Project.

   4.4. SANDY HARROP, EXECUTIVE OFFICER, REPRESENTING WATERSAFE AUCKLAND REGARDING ANNUAL LEISURE PARTNERSHIPS REVIEW 2005/2006

   Sandy Harrop, Executive Officer, representing Watersafe Auckland, wishes to address the Committee regarding the Annual Leisure Partnerships Review. This matter is also referred to under Item 10 on this agenda.

   Recommending that Sandy Harrop be thanked for her presentation regarding the Annual Leisure Partnerships Review.

5. REPORTS REQUESTED/PENDING

   J Chisholm
   Acting Committee Manager	30 November 2006

   Advising of reports requested/pending.

   Recommending that the Reports Requested/Pending report of the Acting Committee Manager dated 30 November 2006 be received.

   [ATTACHMENT 5]

   Pages 1-4

6. NINA PURCELL - ACKNOWLEDGEMENT

   J Chisholm
   Acting Committee Manager	30 November 2006

   Nina Purcell, Committee Services Manager left council on 1 December 2006 after twelve years of service.

   Recommending that the Committee thank and acknowledge Nina for her contribution and commitment to the organisation, including her work with committees and hearings during her time with Auckland City, and offer best wishes for her future plans.

7. BLACK GRACE DANCE COMPANY FUNDING REVIEW

   S Brooker
   Arts Planner, Community Planning	13 November 2006

   Providing the committee with an updated overview of the Black Grace Dance Company, outlining its plans to deliver an artistic programme to Auckland and re-evaluate the best approach to funding for Black Grace.

   Recommending a payment of a $25,000 grant is made to Black Grace Dance Company as a contribution to infrastructure costs over the next six months and the production of Amata in March 2007. Further recommending that an interim funding agreement be developed to cover the funding period from 1 January 2007 to June 2007, with a review being undertaken in June 2007 to assess progress against milestones and determine the appropriate level and method of funding from 2007/2008 onwards

   [ATTACHMENT 7]

   Pages 5-10

8. AUCKLAND DOMAIN - RAF BOMBER COMMAND REQUEST FOR MEMORIAL

   N Vague
   Senior Landscape Architect	21 November 2006

   Reporting on a proposal received from the RAF Bomber Command Association NZ regarding the installation of a memorial statue to commemorate comrades lost in World War II within the Auckland Domain.

   Recommending the Committee support the concept of a memorial within the Auckland Domain to commemorate RAF Bomber Command personnel lost in WWII, and that officers work with representatives from the RAF Bomber Command Association NZ to discuss the proposal further, with the proposal being reported to the Public Art Sub-committee for their endorsement.

   [ATTACHMENT 8]

   Pages 11-14

9. AK ACTIVE PROJECT UPDATE

   J Stone
   Manager Recreation Services	12 November 2006

   Providing an update on the AkActive project and summarising the progress with Sport and Recreation NZ (SPARC) projects aimed at increasing the physical activity levels of Auckland City residents.

   Recommending the report from the Manager Recreation Services be received.

   [ATTACHMENT 9]

   Pages 15-22

10. LEISURE PARTNERSHIP PERFORMANCE REVIEW 2005/2006

    B Mabbs
    Recreation Planner, Community Planning	10 November 2006

    Reporting on the performance reviews of leisure partnership organisations to whom Auckland City provides an annual grant for the period of 2005/2006, noting that each of the organisations performed well and either met or exceeded their targets.

    Recommending the 2005/2006 leisure partnership performance review, containing summary reviews of Surf Lifesaving Northern Region, Sport Auckland and WaterSafe Auckland be received.

    [ATTACHMENT 10]

    Pages 23-28

11. ST HELIERS FORESHORE RESERVE - CONSULTATION RESPONSE

    N Vague
    Senior Landscape Architect	15 November 2006

    Reporting on the proposed development of the foreshore reserve along St Heliers Bay and requesting the committee endorse the concept plans for detailed design and implementation for which funding is provided in this financial year.

    Recommending the community feedback on the concept plans for the St Heliers Bay Foreshore Reserve upgrade be received, and that the Arts, Culture and Recreation Committee approve the revised concept plan, including the extension of the foreshore boardwalk, subject to reallocation of funds for the extension being approved by the Eastern Bays Community Board.

    [ATTACHMENT 11]

    Pages 29-52

12. DEVELOPMENT OF THE OPEN SPACE ACQUISITION AND DIVESTMENT PLAN

    J Nash
    Consultant, Community Planning	15 November 2006

    Reporting on an open space acquisition and divestment plan which will provide a policy framework from which the Council's open space acquisition programme can operate.

    Recommending the Arts, Culture and Recreation Committee endorse the draft open space acquisition and divestment plan and provide direction on suggested priorities and assessment criteria for consultation.

    [ATTACHMENT 12]

    Pages 53-68

13. COMMERCIAL CENTRE FOOTPATH CLEANING

    K Marriott
    Manager Streetscape Services	20 November 2006

    Reporting on the standard of footpath cleaning in the major commercial centres of Auckland City, noting that new standards of service are promoted for the inner Central Business District and commercial centres to attain a level comparable with the best international cities and consistent with Auckland City's vision.

    Recommending the Committee support a three-year phased introduction of increased service levels for commercial centre cleaning, with increased service levels being based on the tables contained within the report, and that the committee recommend to Combined Committees an increase in the general rate to fund the increased service levels from 2007/2008.

    [ATTACHMENT 13]

    Pages 69-90

14. FACILITY PARTNERSHIP SCHEME OMNIBUS REPORT 2007/2008

    N Carmine
    Facilities Partnership Planner	9 October 2006

    Reporting on the facility partnership proposals for the 2007/2008 financial year. The minutes of the Facility Partnership Workshop held 9 October 2006 are presented to the Committee.

    Recommending the resolutions from the Facility Partnership Workshop of 9 October 2006 be endorsed.

    [ATTACHMENT 14]

    Pages 91-94

15. GRANT OF OLD/NEW LEASE, AUCKLAND PLAYCENTRE ASSOCIATION - RIVERSIDE PLAYCENTRE

    B Sewell
    Team Leader, Recreation and Community Leases	14 November 2006

    Reporting on the renewal of the lease of land at Jolson Ave Reserve, 11 Pearce Ave, Mt Wellington to the Auckland Playcentre Association Incorporated - Riverside Playcentre.

    Recommending granting of a lease to the Auckland Playcentre Association Incorporated for a term of 5 years commencing 1 November 2006, with two rights of renewal at a rental of $250.00 plus GST per annum.

    [ATTACHMENT 15]

    Pages 95-98

16. SANDRINGHAM BOWLING CLUB INCORPORATED LEASE ELIGIBILITY

    B Sewell
    Team Leader, Recreation and Community Leases	20 November 2006

    Reporting on clarification around the application for a new lease by Sandringham Bowling Club Incorporated, specifically their eligibility under the lease policy for a community rate, given that there are gaming machines on-site, and around maintenance of the facility.

    Recommending granting of a lease to the Sandringham Bowling Club Incorporated for a term of 5 years commencing 1 November 2006, with two rights of renewal at a rental of $500.00 plus GST per annum.

    [ATTACHMENT 16]

    Pages 99-100

17. GRANT OF OLD/NEW LEASE, TAMAKI PLAYCENTRE ASSOCIATION INCORPORATED - MT WELLINGTON

    B Sewell
    Team Leader, Recreation and Community Leases	14 November 2006

    Reporting on the renewal of the lease of land at Vic Cowen Reserve, 174 Penrose Road, Mt Wellington, to the Tamaki Playcentre Association Incorporated - Mt Wellington.

    Recommending granting of a lease to the Tamaki Playcentre Association Incorporated for a term of 5 years commencing 1 January 2007, with two rights of renewal at a rental of $250.00 plus GST per annum.

    [ATTACHMENT 17]

    Pages 101-104

18. TRESPASS NOTIFICATION - WARMSLEY PARK, UNDERWOOD PARK AND MCGEHAN CLOSE RESERVE

    M Leaity
    Parks Officer	26 October 2006

    Reporting on the request by New Zealand Police for trespass authority for Walmsley Park, Underwood Park, and McGehan Close Reserve, in order to address issues arising from a group of youths using these areas as a base for assorted crimes such as tagging, disorder, fights and the consumption of drugs and alcohol.

    Recommending the information memorandum dated 26 October 2006 from the Parks Officer regarding trespass authority for Walmsley Park, Underwood Park and McGehan Close Reserve be received.

    [ATTACHMENT 18]

    Pages 105-106

19. ANNUAL LEISURE FACILITIES REPORT

    A Wharton
    Facility Contract Manager	17 November 2006

    Reporting on the performance of Auckland City leisure facilities from July 2005 to June 2006, identifying significant actions, events and projects that have taken place and providing user statistics for facilities.

    Recommending the report by the Facility Contract Manager on leisure facilities dated 17 November 2006 be received.

    [ATTACHMENT 19]

    Pages 107-132

20. REGIONAL FUNDING INITIATIVE - PROPOSED LEGISLATION

    L Redshaw
    Senior Business Partnership Manager	8 November 2006

    Providing an update on the progress of the proposed legislation for the regional funding initiative, noting that Auckland City should take the opportunity to formally support the bill.

    Recommending the Arts, Culture and Recreation Committee endorse the principles of the Auckland Regional Amenities Funding Bill 2006, and that Auckland City make a submission to the Select Committee supporting the Bill at the appropriate time.

    [ATTACHMENT 20]

    Pages 133-164

21. OPEN SPACE STRAEGY UPDATE

    R Eaton
    Senior Open Space Planner	22 November 2006

    Providing an update on Auckland City's open space strategy, and presenting an outline of the first two key components of the strategy, 'Places for People, Places for Nature' and 'The Parks Plan'.

    Recommending the Arts, Culture and Recreation Committee endorse the principles and strategic directions set out in 'Places for People, Places for Nature' for key stakeholder consultation, endorse the objectives for the future development of the city's parks and reserves as described in the 'Parks Plan' for key stakeholder consultation, and endorse the development of the 10-year action plan component of the Parks Plan.

    [ATTACHMENT 21]

    Pages 165-211

22. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Janine Chisholm
    Acting Committee Manager	30 November 2006
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Auckland Netball Centre Operational Funding	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Auckland Town Hall Organ - Organ Construction Company Selection	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
    C2.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]