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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

Members:

Ex Officio:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 6 December 2007 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. SHAMILA UNKA, CENTRE MANAGER, REPRESENTING THE OTAHUHU RECREATION AND YOUTH CENTRE (ITEM 10)

   Shamila Unka, Centre Manager for the Otahuhu Recreation and Youth Centre, wishes to address the Committee regarding the Otahuhu Recreation and Youth Centre.

   Recommending that Shamila Unka, Centre Manager for the Otahuhu Recreation and Youth Centre be thanked for her presentation regarding the Otahuhu Recreation and Youth Centre.

5. REPORTS REQUESTED/PENDED

   J Chisholm
   Acting Democracy Advisor	26 January 2007

   Advising of reports requested/pending.

   Recommending that the Reports Requested/Pending report of the Acting Democracy Advisor dated 26 January 2007 be received.

   [ATTACHMENT 5]

   Pages 1-4

6. AVONDALE COLLEGE STADIUM

   B Mabbs
   Recreation Planner, Community Planning	18 December 2006

   Reporting on the request from the Avondale College Board of Trustees for a three year funding agreement for the years 2007/2008 to 2009/2010 at $20,000 per annum, for the Avondale College Stadium.

   Recommending the Arts, Culture and Recreation Committee approve a three year funding agreement between Auckland City and the Avondale College Board of Trustees for the years 2007/2008 to 2009/2010 for an operational grant of $20,000 per annum for the Avondale College Stadium, and that officers investigate opportunities for greater community use of the Avondale College Stadium in the short term.

   [ATTACHMENT 6]

   Pages 5-12

7. NEWMARKET STREETSCAPES UPGRADE - CONSULTATION RESPONSE

   N Forgie
   Contractor, Assess Management - Transport Assets and Operations	24 January 2007

   Reporting on the results of public consultation for the streetscape design of the Newmarket Streetscape Upgrade, which included a two week display at 123 Broadway, Council website page and a presentation to the Newmarket Business Association.

   Recommending the Arts, Culture and Recreation Committee approve the concept plans for the Broadway Streetscape Upgrade (dated January 2007) for detailed design and implementation, and that Timaru bluestone is the predominant paving material for footpaths within the project scope.

   [ATTACHMENT 7]

   Pages 13-27

8. SHORE RESERVE - REPORT ON PUBLIC CONSULTATION FOR INDOOR CRICKET TRAINING FACILITY BY PARNELL CRICKET CLUB  

   J Longdill
   Open Space Planning Consultation	16 January 2007

   Reporting on results of community consultation to determine the level of support or otherwise for the Remuera Parnell Sports Community Charitable Trust's proposal for an indoor training facility on Shore Road Reserve.

   Recommending the public submissions for an indoor training facility on Shore Road Reserve be received, that the Arts, Culture and Recreation Committee approves in principle land owner permission for the Remuera Parnell Sports Community Charitable Trust to erect an indoor training facility on Shore Road Reserve adjacent to the existing day room and amenities building, and request the Trust work with the Community Planning Group to ensure design of a high quality building, and the Community Lease Officer to develop a new lease for the building, addressing mitigation and building design issues, with the lease being reported back to this committee for final approval.

   [ATTACHMENT 8]

   Pages 28-43

9. TRESPASS NOTIFICATION - MURRAY HALBERG PARK

   M Gallagher
   Sport Parks Officer West City, RACS	12 January 2007

   Reporting on the request from New Zealand Police for delegated authority to issue trespass notices in Murray Halberg Park, Rangeview Road, Mt Albert.

   Recommending the information memorandum dated 12 January 2007 from the sports parks officer regarding trespass authority for Murray Halberg Park, Rangeview Road, Mt Albert, be received.

   [ATTACHMENT 9]

   Pages 44-45

10. OTAHUHU RECREATION AND YOUTH CENTRE UPDATE

    A Coy-Macken
    Team Leader - Recreation Community Planning	16 January 2007

    Providing an update on the Otahuhu Recreation and Youth Centre since opening in April 2006, and has been contracted to the YMCA to operate with focus on programme delivery and establishing a targeted programme fund in collaboration with the community.

    Recommending the report from the Senior Project Planner dated 16 January 2007 be received, and forwarded to the Tamaki Community Board for their information.

    [ATTACHMENT 10]

    Pages 46-55

11. UPDATE ON YOUTH GANG ISSUES IN AUCKLAND

    P Bourke
    Planning And Policy Manager, Community Planning	28 November 2006

    Reporting on council's involvement in responding to youth gang activity in Auckland city.

    This report was presented to the Community Development and Equity Committee Meeting held 13 December 2006 where it was resolved:

    1. "That the Community Development and Equity Committee note the progress on Council's response to Youth gang issues and the establishment of cross-council coordination focused on the targeted areas.
    2. That the Community Development and Equity Committee approve further scoping of the medium to long-term place-based responses requiring council involvement and ongoing collaboration with central government agencies and report on progress to the Committee by June 2007.
    3. That the Community Development and Equity Committee approve an approach by Community Planning to central government to scope and jointly fund a community development initiative for Otahuhu with progress to be reported back to the March meeting of the Committee.
    4. That the Community Development and Equity Committee forward this report to the next meeting of the Eden/Albert, Mt Roskill and Tamaki Community Boards and the Arts Culture and Recreation Committee for their information.
    5. That the Community Development and Equity Committee support ongoing advocacy to central government to ensure that the issues surrounding youth gangs in Auckland city receive a greater level of funding and priority within the region and that new initiatives are developed in partnership with council and the community."

    Recommending the report by the policy and planning manager dated 28 November 2006 be received.

    [ATTACHMENT 11]

    Pages 56-69

12. GRANT OF NEW LEASE - WAIHEKE YOUTH CENTRE TRUST

    B Sewell
    Team Leader, Recreation and Community Leases	14 November 2006

    Reporting on the application for a lease by the Waiheke Youth Centre Trust for the area at the rear of the Surfdale Hall, 6 Hamilton Road, Waiheke Island.

    This report is being presented to the Waiheke Community Board on 31 January 2007, and their recommendations will be tabled at the committee meeting.

    Recommending the granting of a lease to the Waiheke Youth Centre Trust for the area at the rear of the Surfdale Hall, 6 Hamilton Road, Waiheke Island for a term of 5 years commencing 1 February 2007, with two rights of renewal at a rental of $250.00 plus GST per annum.

    [ATTACHMENT 12]

    Pages 70-73

13. PANMURE TOWN CENTRE UPGRADE STAGE 3

    H Mellsop
    Landscape Architect/Urban Designer	24 January 2007

    Reporting on funding for stage three of the Panmure town centre redevelopment for the upgrade of Panmure retail streetscapes as a key aim of the Panmure Liveable Community Plan 2002. Further reporting on the progress for funding of local town centre upgrades is being prepared, noting that the full programme will not be developed until April 2007 at the earliest.

    Recommending that $80,000 from the 'Vibrant local centres' capital expenditure budget be allocated to stage three of the Panmure town centre redevelopment in the 2007/2008 financial year, and that $1.5 million from the 'Vibrant local centres' capital expenditure budget be allocated to Panmure town centre redevelopment stage three in the 2008/2009 financial year.

    [ATTACHMENT 13]

    Pages 74-80

14. NZ NATIONAL MARITIME MUSEUM - ADDITIONAL FUNDING REQUEST 2007/2008

    L Redshaw
    Senior Business Partnership Manager	10 January 2007

    Reporting on the request from the NZ National Maritime Museum for an increase in the 2007/2008 annual operating grant to $800,000.

    Recommending the Arts, Culture and Recreation Committee recommend to the Finance and Corporate Business Committee for consideration that the additional funding request from the NZ National Maritime Museum for the sum of $85,000 in 2007/2008 (total of $800,000) towards increased operating costs of the museum be referred to the February/March 2007 Combined Committees for consideration alongside all other funding requests.

    [ATTACHMENT 14]

    Pages 81-84

15. AUCKLAND FESTIVAL TRUST - RENEWAL OF TWO-YEAR FUNDING

    L Redshaw
    Senior Business Partnership Manager	10 January 2007

    Reporting on the renewal of the two-year funding agreement with the Auckland Festival Trust Incorporated.

    Recommending the Arts, Culture and Recreation Committee recommend to the Finance and Corporate Business Committee that the funding agreement between Auckland City and the Auckland Festival Trust Incorporated be renewed for a further period of two years, expiring on 30 June 2009, and that the annual operating grant of $1.0 million (plus GST) continue for the duration of this period.

    [ATTACHMENT 15]

    Pages 85-87

16. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Janine Chisholm
    Acting Democracy Advisor	26 Jan 2007
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Acquisition of Land for Sports Fields	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Acquisition of Property	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    C2.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]