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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

Members:

Ex Officio:

1. APOLOGIES

   An apology for non-attendance due to council business has been received from Councillor Storer.

2. CONFIRMATION OF MINUTES

   The minutes of the Arts, Culture and Recreation Committee meeting held on Friday, 2 February 2007 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. ERIC MAHONEY, VICE COMMODORE, ROYAL AKARANA YACHT CLUB, AND DES BRENNAN, CHIEF EXECUTIVE, YACHTING NEW ZEALAND

   Eric Mahoney, Vice Commodore, Royal Akarana Yacht Club, and Des Brennan, Chief Executive, Yachting New Zealand, wish to address the Committee regarding the Royal Akarana Yacht Club's concept plan for the establishment of a National Sailing Centre at The Landing, Okahu Bay, Auckland

   Recommending that Eric Mahoney, Vice Commodore, Royal Akarana Yacht Club, and Des Brennan, Chief Executive, Yachting New Zealand, be thanked for their presentation regarding the concept plan for the establishment of a National Sailing Centre at the Landing, Okahu Bay.

5. REPORTS REQUESTED/PENDING

   J Chisholm
   Democracy Advisor (Acting)	27 February 2007

   Advising of reports requested/pending.

   Recommending that the Reports Requested/Pending report of the Democracy Advisor (Acting) dated 27 February 2007 be received.

   [ATTACHMENT 5]

   Pages 1-4

6. GUIDELINES FOR THE DEVELOPMENT OF ARTIFICIAL SPORTS TURFS

   A Coy-Macken
   Senior Project Planner	14 February 2007

   Reporting on the growing demand for the need of sports fields, and proposing council take a leadership role in the provision of artificial turfs to increase sports field capacity, leading to longer playing hours, higher use of sports fields, and increased participation in sport activities.

   Recommending that the Committee support the development of artificial turfs as a mechanism to increase the overall capacity of sports fields to meet growing demand, and that the Committee approve the Artificial Sport Turfs Guidelines for Development to guide any decisions on artificial turf developments.

   [ATTACHMENT 6]

   Pages 5-24

7. DRAFT STREET PERORMANCE POLICY

   S Brooker
   Arts Planner	12 February 2007

   Reporting on the development of a draft Street Performance Policy, focused on actively promoting and managing street performance by introducing a licensing system, and to direct particular activities to appropriate zones within the CBD to accommodate certain types of performance.

   Recommending that the Committee approve the draft Street Performance Policy for consultation with external stakeholders; that officers work with the Events Team and Auckland City Environments to establish the budget required for the implementation of the Policy and its ongoing management; and that the officers report back to the Committee when the Policy has been '.

   [ATTACHMENT 7]

   Pages 25-46

8. DECLARATION OF LAND AS A LOCAL PURPOSE (AMENITY) RESERVE - SHORE AND ARNEY ROADS, REMUERA  

   W Morrice
   Property Officer	20 November 2006

   Reporting on the rationalisation of current and future roading requirements around the intersection of Shore and Arney Roads, Remuera, highlighting discrepancies in the boundaries of the legal road reserve in relation to the actual road formation, and identifying several encroachments and ownership issues.

   This report was presented to the Hobson Community Board Meeting held on 31 January 2007 where it was resolved, inter alia:

   2. "That the Board recommends to the Arts, Culture and Recreation Committee that in exercise of the powers conferred on it by Section 14 Reserves Act 1977, Auckland City Council hereby resolves that the piece of land held by the Council in fee simple comprising 775 square metres and described as Section 1 Survey Office Plan 69009, being Computer Freehold Register NA118B/277 be declared a Local Purpose (Amenity) reserve subject to the Reserves Act 1977.
   3. That the Group Manager Recreation and Community Services and the Group Manager Community Planning be requested to ensure that the newly created Local Purpose Reserve, as described as Section 1 Survey Office Plan 69009, be named and that adequate signage be erected identifying the reserve and its name and that adjacent land owners be notified accordingly."

   Recommending that in exercise of the powers conferred on it by Section 14 Reserves Act 1977, Auckland City Council resolve that the piece of land held by the Council in fee simple comprising 775 square metres and described as Section 1 Survey Office Plan 69009, being All Computer Freehold Register NA118B/277 be declared a Local Purpose (Amenity) Reserve subject to the Reserves Act 1977.

   [ATTACHMENT 8]

   Pages 47-58

9. PHILIPS AQUATIC CENTRE - FACILITY NAME CHANGE

   A Wharton
   Contract Manager	15 February 2007

   Reporting on the decision of Philips New Zealand to decline the renewal of their sponsorship agreement and any form of ongoing sponsorship involvement with council for the Philips Aquatic Centre, which expires on 17 September 2007, and that the aquatic facility be renamed the "Mount Albert Aquatic Centre" at the expiry of the current sponsorship agreement.

   Recommending that the Committee approve the name change for the aquatic facility currently referred to as the Philips Aquatic Centre at the expiry of the current sponsorship agreement with Philips New Zealand Limited, and that the complex name be changed to the "Mount Albert Aquatic Centre" on 18 September 2007.

   [ATTACHMENT 9]

   Pages 59-62

10. CONSENT TO GRANT A NEW TENANCY AGREEMENT TO MT WELLINGTON KART CLUB - 39B TAINUI ROAD, MT WELLINGTON

    L Oliver
    Leasing Officer	20 February 2007

    Reporting on the tenancy of Mt Wellington Kart Club and its inability to pay the rental increase agreed upon on 1 October 2005. The club does not qualify for reduced rent under the council's current community lease policy, and therefore must pay the market rent for the property which is now being assessed as being $100,000 per annum plus GST.

    Recommending that the Committee supports the continued tenancy of the Mt Wellington Kart Club at 39B Tainui Road, Mt Wellington, on the basis that this organisation provides significant recreation and sporting benefits to both the club members and to the local community, and agrees to a fixed term tenancy from 1 October 2005 to 31 December 2008 (subject to a six month early termination clause should the site be required to meet the regional road plans), and that the Committee recommends to the Transport and Urban Linkages Committee that council support the continued tenancy of the Mt Wellington Kart Club at a reduced rental of $15,000 per annum plus GST and that this rental be backdated to 1 October 2005.

    [ATTACHMENT 10]

    Pages 63-78

11. SCOUTING NEW ZEALAND - FUTURE PROVISION

    G Dykes
    Community Advisor	12 February 2007

    Reporting on the re-structuring of Scouting New Zealand, which has addressed the issues of declining membership, programmes and leadership, as well as the creation of new permanent paid positions while retaining a strong volunteer base.

    Recommending that the report by the Community Advisor, dated 12 February 2007, be received.

    [ATTACHMENT 11]

    Pages 79-80

12. ANNUAL MARET RENT REVIEW, AUCKLAND STOCK AND SALOON CAR CLUB INCORPORATED

    L Butterworth
    Lease Officer, Recreation and Community Services	14 February 2007

    Reporting on the lease of the Auckland Stock and Saloon Car Club Incorporated that commenced on 24 September 2004 for a term of 5 years with two further rights of renewal, each of five years, which will expire on 23 September 2019. Based on a market rental valuation undertaken in January 2007, a rental increase from $10,000 per annum plus GST to $40,000-$45,000 per annum plus GST was recommended.

    Recommending that the Committee approve that the Auckland Stock and Saloon Car Club continue to pay $10,000 per annum plus GST, and that an annual market rental review be undertaken again once the lease policy has been reviewed.

    [ATTACHMENT 12]

    Pages 81-84

13. MOTAT - LEASE RENEWAL

    L Redshaw
    Senior Business Partnership Manager	16 February 2007

    Reporting on the lease for the land occupied by the Museum of Transport and Technology (MOTAT) at 805 Great North Road, Western Springs, which expired on 31 August 2006 and is due to be renewed for a further term of 21 years in accordance with the terms of the lease. The new date of expiry would be 31 August 2007, and appropriate notice has been received from MOTAT seeking the renewal of the lease.

    Recommending that the lease of the site occupied by the Museum of Transport and Technology at 805 Great North Road, Western Springs, (CT 45D/561) be renewed for a further term of 21 years from 1 September 2006 as essentially the same terms and conditions as the original lease dated 20 May 1988.

    [ATTACHMENT 13]

    Pages 85-86

14. GRANT OF OLD/NEW LEASE - THE SCOUT ASSOCIATION OF NEW ZEALAND - BALMORAL SCOUT GROUP

    R Dent
    Community Venues Manager, Community Development	24 January 2007

    Reporting on The Scout Association of New Zealand - Balmoral Scout Group, who own the building and lease the reserve land at Pollard Park, 1A Waitomo Avenue, Mt. Eden. The current lease expired 5 November 1998 and the Balmoral Scouts have applied for a new lease.

    This report was presented to the Eden/Albert Community Board Meeting held on 7 February 2007 where it was resolved inter alia:

    2. "That the Board recommends to the Arts, Culture and Recreation Committee:

    1. the granting of a lease to The Scout Association of New Zealand - Balmoral Scout Group on the following terms and conditions:

    • Term - 5 years commencing 1 February;
    • Rights of Renewal - two rights of renewal each of five years;
    • Rent - $250 + GST per annum;

    • All other terms and conditions as per Council's Community and Recreation Lease Policy.

    2. that the draft reserve management plan for reserve land at Pollard Park, Mt Eden that commenced in 1990, be completed."

    Recommending that the Committee approve the granting of a lease to The Scout Association of New Zealand - Balmoral Scout Group for a 5 year term commencing 1 February 2007; with two rights of renewal each of five years; at a rent of $250.00 plus GST per annum.

    [ATTACHMENT 14]

    Pages 87-92

15. GRANT OF OLD/NEW LEASE - ROSKILL MODELLERS CLUB INCORPORATED

    R Dent
    Community Venues Manager, Community Development	24 January 2007

    Reporting on the Roskill Modellers Club Incorporated, who leases the land on John Moore Reserve, 24A Bremner Avenue, Mt. Roskill. The Modellers Club own the building where the lease expired on 31 July 2006 and are currently applying for a new lease.

    This report was presented to the Mt. Roskill Community Board Meeting held on 7 February 2007 where it was resolved inter alia:

    2. "That the Mt Roskill Community Board recommends to the Arts, Culture and Recreation Committee the granting of a lease to Roskill Modellers Club Incorporated on the following terms and conditions:

    • Term - 5 years commencing 1 February 2007;
    • Rights of Renewal - Two rights of renewal each of five years;
    • Rent - $500.00 + GST per annum;
    • All other terms and conditions per Council's Community and Recreation Lease Policy."

    Recommending that the Committee approve the granting of a lease to Roskill Modellers Club Incorporated for a 5 year term commencing 1 February 2007 with two rights of renewal each of five years; at a rent of $500.00 plus GST per annum.

    [ATTACHMENT 15]

    Pages 93-98

16. GRANT OF OLD/NEW LEASE - THE SCOUT ASSOCIATION OF NEW ZEALAND - WAINUI SCOUT GROUP

    R Dent
    Community Venues Manager, Community Development	24 January 2007

    Reporting on The Scout Association of New Zealand - Wainui Scout Group, who own the building and lease the reserve land at Boundary Reserve, 149 Riverside Avenue, Pt. England. The current lease expired on 31 December 2006 and the Wainui Scout Group have applied for a new lease.

    This report was presented to the Tamaki Community Board Meeting held on 7 February 2007 where it was resolved inter alia:

    2. "That the Tamaki Community Board recommends to the Arts, Culture and Recreation Committee that The Scout Association of New Zealand - Wainui Scout Group be granted a lease over the land at Boundary Reserve, 149 Riverside Avenue, on the following terms and conditions:

    • Term - 5 years commencing 1 January 2007
    • Rights of Renewal - Two rights of renewal each of five years
    • Rent - $250.00 + GST per annum
    • All other terms and conditions per Council's Community and Recreation Lease Policy."

    Recommending that the Committee approve the granting of a lease to The Scout Association of New Zealand - Wainui Scout Group for a 5 year term commencing 1 January 2007; with two rights of renewal each of five years; at a rent of $250.00 plus GST per annum.

    [ATTACHMENT 16]

    Pages 99-104

17. TRESPASS NOTIFICATION - COYLE PARK 'BIG GAY OUT' EVENT

    M Leaity
    Parks Officer	2 February 2007

    Reporting on the request from New Zealand Police that a trespass authority be issued for the Big Gay Out event at Coyle Park, 528 Pt. Chevalier Road, Pt. Chevalier, on Saturday, 11 February 2007, between 8am to 8pm.

    Recommending that the information memorandum from the Parks Officer, dated 2 February 2007, be received and noted.

    [ATTACHMENT 17]

    Pages 105-106

18. TRESPASS NOTIFICATION - AUCKLAND INTERNATIONAL CULTURAL FESTIVAL EVENT

    M Gallagher
    Sports Parks Officer	25 February 2007

    Reporting on the request from New Zealand Police that a trespass authority be issued for the Auckland International Cultural Festival at War Memorial Park, 13 May Road, Sandringham, on Saturday, 25 February between 8am to 8pm.

    Recommending that the information memorandum from the Sports Parks Officer, dated 12 February 2007, be received and noted.

    [ATTACHMENT 18]

    Pages 107-108

19. OWAIRAKA AVENUE RESERVE UPGRADE - STAGE II PRIORITIES, FIELD BOOKING SYSTEM

    C Wilson
    Open Space and Design Team Leader	16 February 2007

    Reporting on the priorities for the upgrade of Owairaka Avenue Reserve, following a $590,000 budget surplus from a successful tender process for stage 1 works, and providing guidance on the application of the field booking restrictions, with a review in 12 months time.

    Recommending the Committee notes the construction contract for stage 1 works includes additional shrub planting, hard courts and carpark, and stage 2 works includes the skate park, playground, signage, furniture and toilet, that the field/multi-use recreation ground accept seasonal bookings from major sports codes for Saturday mornings only, with the rest being casual and tournament bookings from groups other than sports associations and/or sports clubs, and that these booking restrictions be reviewed and reported back to this committee in 12 months.

    [ATTACHMENT 19]

    Pages 109-116

20. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Janine Chisholm
    Democracy Advisor (acting)	28 February 2007
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Western Springs - funding of the implementation of speedway review recommendations and alternative options	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, there is information in the report that will be subject to tender processes.	[Section 7(2)(i)]