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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

ARTS, CULTURE AND RECREATION COMMITTEE

will be held as follows:

Members:

Ex Officio:

1. APOLOGIES

   Apologies have been received from Councillors Sefuiva and Casey for non-attendance.

2. CONFIRMATION OF MINUTES

   The minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 2 May 2007 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. REPORTS REQUESTED PENDING

   J Chisholm
   Democracy Advisor	2 July 2007

   Advising of reports requested/pending.

   Recommending that the Reports Requested/Pending report of the Democracy Advisor, dated 2 July 2007, be received.

   [ATTACHMENT 5]

   Pages 1-2

6. CHURCHILL PARK REVISED LONG-TERM LANDSCAPE CONCEPT PLAN

   A Walters
   Open Space Planner	6 June 2007

   Eastern Bays Community Board Chairman Colin Davis will be in attendance to speak to this item.

   Reporting on the revised Long-Term Landscape Concept Plan for Churchill Park, Glendowie. The reserve management plan for Churchill Park (adopted 1996) outlined the need to develop a long-term landscape concept plan to provide the framework for the long-term enhancement of the park. The management plan outlined that the development of the park must provide for informal recreation opportunities to attract both the local community and the wider Auckland community and enhance the natural areas of the park.

   Following consultation with the Eastern Bays Community Board, a revised Long-Term Landscape Plan (Draft M) was presented to the Eastern Bays Community Board meeting on 20 June 2007, where it was resolved:

   1. "That the Board approves the Revised Churchill Park Long-Term Landscape Concept Plan (Draft M), and recommends it to the Arts, Culture and Recreation Committee for endorsement subject to the following conditions:
      1. that a grazing lease is created in conjunction with ACR-Policy and Property that reflects the countryside nature of the Park, and secures best value for the public by seeking to include ongoing maintenance costs and any new infrastructure costs associated with grazing in the Park in the new lease terms. The new lease will be written independently of the council's ongoing volcanic cones grazing policy work. Community Planning will work with the Property group to secure a new grazier as soon as possible.
      2. that stages for planned work are identified and a phased work plan over a number of years is agreed with the Eastern Bays Community Board reflecting the priorities identified by the community board and listed in the Concept Plan, and detailed working drawings and costings produced for each identified stage, and the community board consulted. Community Planning and Property to investigate the possibility of using surplus income generated from a new grazing lease to contribute to ongoing works in the Park.
      3. that ACR-Policy liaise with the Eastern Bays Community Board and Auckland City Transport Group to facilitate funding and progress the proposed improvements to Kinsale Avenue.
      4. that ACR-Policy and Property to ensure that the former golf club house is tenanted by persons whose duties require them to live on site, in accordance with the Reserves Act and the Council's Operative District Plan.
   2. That arrangements be made for the Board's Chairman to attend and participate at the meeting of the Arts, Culture and Recreation Committee when that committee considers the board's recommendations for Churchill Park Long-Term Landscape Concept Plan.
   3. That the Board forms a working party consisting of the Chairman, the Deputy Chairman, Councillor Millar and Board member Roberton to work with the officers to progress item A. ii. of these resolutions, so that the proposed development of the Plan meets the community's and the Board's expectations."

   Recommending that the Committee endorse the revised Churchill Park Long-Term Landscape Concept Plan (Draft M), subject to creation of a grazing lease and prioritised phased work plan which meets the community's and the Board's expectations.

   [ATTACHMENT 6]

   Pages 3-15

7. ACTIVE AUCKLAND - AUCKLAND CITY COUNCIL'S RECREATION PLAN

   S Rimmer
   Manager, Recreation and Events Policy	22 June 2007

   Reporting on the development of Active Auckland, which has been developed to provide a clear framework for the council's involvement in sport and physical activity in Auckland. The plan identifies four goals that the council will focus its efforts on and includes 45 action points to implement over the next ten years. Active Auckland will fall under the Lifestyle and Strong and Healthy Community strategy as the action plan for recreation in the Long-Term Plan 2006-2016

   Active Auckland has been developed through a comprehensive process of research and consultation with key stakeholders. It is complemented by a detailed three year implementation plan. This plan lists the projects that will be undertaken in the first three years along with key partners and resources. The implementation plan will be incorporated into the council's annual plan and annual programme of work.

   Recommending that the Committee adopt the Active Auckland Plan as the council's recreation plan addressing sport and physical activity in Auckland City.

   [ATTACHMENT 7]

   Pages 16-41

8. AUCKLAND WAR MEMORIAL MUSEUM SURROUNDS AND CENOTAPH MASTER PLAN

   H Mellsop
   Senior Landscape Architect	18 June 2007

   Reporting on a draft master plan that has been prepared for the area around the Auckland War Memorial Museum and cenotaph. The objectives of the draft plan are to enhance the heritage and cultural values of the site and to improve its functioning and legibility. Targeted stakeholder consultation on the draft master plan is planned for July 2007, together with a public information programme. The endorsement of this Committee is sought prior to public consultation on the draft master plan.

   Preliminary estimates for implementation of the draft master plan indicate a cost of $1.8 million of hard landscape works in front of the museum and $300,000 for landscaping works, including uplighting of trees. Approximately $500,000 of capital expenditure funding could be made available for the project over the next tree years, but additional funding will need to be sought through the annual plan process.

   Recommending that the draft master plan for the Auckland War Memorial Museum surrounds and cenotaph be endorsed for public consultation, noting additional funding will need to be sought through the annual plan process.

   [ATTACHMENT 8]

   Pages 42-53

9. MICHAELS AVENUE RESERVE - DRAFT LANDSCAPE MASTER PLAN

   S Shepherd
   Assistant Landscape Architect	9 July 2007

   Reporting on the development of a draft landscape master plan for improvements to Michaels Avenue Reserve, Ellerslie. The landscape master plan proposes to develop the reserve as a multi-use open space that will balance the increased demand in formal sports with the provision for informal recreation and relaxation. The draft landscape master plan responds to the Ellerslie Liveable Community Plan and the draft Open Space Framework. The endorsement of this Committee is sought prior to public consultation on the draft landscape master plan.

   The key improvements proposed in the draft landscape master plan that currently have dedicated funding include improvements to the layout and surface of the lower playing fields, new changing facilities and toilet building designed and located with the ability to accommodate the future addition of a sports club facility and a dedicated all weather training and junior football area. Other improvements proposed in the draft landscape master plan include improvements to pedestrian and vehicular access and circulation and increased car parking, new play areas with combined fitness and play equipment, new landscape features to unify the three landscape character areas of the reserve, improvements to the existing peat wetland and the use of sustainable stormwater treatment systems. Additional funding will need to be sought for these improvements through the annual funding process.

   Recommending that the Committee endorse the draft landscape master plan for Michaels Avenue Reserve for public consultation, noting that key improvements proposed have dedicated funding, and additional funding will need to be sought through the annual plan process.

   [ATTACHMENT 9]

   Pages 54-63

10. SUPPLIER RECOMMENDATION REPORT FOR THE ST HELIERS FORESHORE UPGRADE CONTRACT

    A Bruce
    Project Manager	22 June 2007

    Reporting on the recommended acceptance of the adjusted tender price received from HEB Smithbridge Limited, in the sum of $1,371,392.00 plus GST, for the St Heliers foreshore upgrade contract reference R604/07/006. A contingency of 10% is included as part of the tender sum. As the recommended contract sum exceeds $1.0 million approval of Council is required.

    Recommending that the Committee recommend to Council that the tender of $1,371,392.00 plus GST submitted by HEB Smithbridge Limited for the St Heliers foreshore upgrade contract reference R604/07/006 be accepted.

    [ATTACHMENT 10]

    Pages 64-67

11. ST HELIERS BAY BOAT RAMP

    L Canal
    Urban Solutions Limited	11 April 2007

    Advising on concept design options to reinstate the St Heliers Boat Ramp to a standard that caters for the previous level of functionality, prior to the importation of sand. Options have been considered to reinstate the functionality of the existing boat ramp opposite Goldie Street, which was buried by the recent beach replenishment.

    This report was presented to the Eastern Bays Community Board meeting held on 18 April 2007, where it was resolved, inter alia:

    2. "That the Eastern Bays Community Board supports Option 2B in the report by Urban Solutions Ltd dated 11 April 2007.
    3. That the Resource Management Act consents be sourced from existing funds.
    4. That the consultants report from Urban Solutions Ltd dated 11 April 2007 be referred to Arts, Recreation and Culture Committee for their information and endorsement for funding."

    The preferred option (option 2B) is a concrete ramp surface eight metres wide, 60 metres long, with concrete side walls battered at a slope of 4 horizontal to 1 vertical. The estimated cost of this option is $280,000 plus GST. Neither the draft 2008/2009 annual plan nor the LTCCP hold funding for any work associated with this boat ramp. Funding is required for the project to proceed any further.

    Recommending that the report from Urban Solutions Limited, dated 11 April 2007, be received.

    [ATTACHMENT 11]

    Pages 68-80

12. STARDOME OBSERVATORY - LOAN TERMS AND CONDITIONS

    L Redshaw
    Manager, Partnerships and Funding	22 June 2007

    Reporting on the application from Stardome Observatory and Planetarium to the March 2007 meeting of Combined Committees for a grant of $865,000 in 2007/2008 towards the construction of a new full-dome planetarium facility. In declining the grant application, council instead approved a loan facility of up to $865,000, the terms and conditions of which were not stated as Stardome currently has an existing loan on favourable terms. It is considered appropriate that similar terms and conditions be extended to this new loan facility. The overall cost of the project is estimated at approximately $2.5 million, of which Stardome have successfully raised over $1.5 million following the receipt of sizeable grants from the ASB Community Trust and the Lion Foundation. The loan funds are still required to enable the project to be completed.

    Recommending that the community loan of up to $865,000 to the Auckland Observatory and Planetarium Trust Board (Stardome Observatory) expire no later 30 June 2025 with an interest rate equal to the prevailing community rate, currently 4.5% per annum; that there be an interest holiday until 1 July 2009 and principle holiday until 1 July 2009; and that all other terms and conditions be in accordance with the Community Loans Policy. Also recommending that the interest rate applicable to the existing $1.0 million loan can be reduced to the prevailing community rate once interest starts accruing on the loan, with the final terms and conditions of the loan being approved by the General Manager, Arts Community and Recreation.

    [ATTACHMENT 12]

    Pages 81-84

13. SWIMMING POOL PRICING POLICY

    A Coy-Macken
    Senior Project Planner	19 June 2007

    Reporting on the swimming pool pricing policy which was last reviewed in 1997. Over the past ten years, the cost of operating swimming pools has increased, particularly to cover energy, water and staffing costs. Operators have requested that council review the pricing policy for several years despite increased subsidy levels. A working party was established by this Committee in August 2006 to progress the swimming pool pricing review with the main objectives to review the pricing policy, increase facility access and develop a sustainable model for the operation of swimming pools.

    A number of pricing and subsidy options have been investigated and the preferred option is to increase the adult entry price by $1.00 to $5.00 ($5.50 at Parnell Baths and Tepid Baths) and to increase the child entry price by 50c to $2.50 ($3.50 at Parnell Baths and Tepid Baths). Discounts will be available for infants, seniors, students, community service card holders, non-swimmers, families and high users. The preferred option was presented to the working party in May 2007 and endorsed for presentation to Committee following consultation with operators. The target to implement the new entry fees is in association with the start of the summer season which is approximately Labour Weekend 2007.

    Recommending that the Committee approve a change to the Auckland city swimming pool pricing policy to increase the adult entry price to $5.00 ($5.50 at Tepid Baths and Parnell Baths) and child entry price to $2.50 ($3.50 at Tepid Baths and Parnell Baths), and that the new discount framework is consistently applied at Auckland City swimming pools, and that following the next renewal of individual facilities, swimming pool subsidies will be linked to movements in the Consumer Price Index and adjusted annually, noting that some swimming pools may still require subsidy increases at the next renewal date to address impending cost increases over the next 12 to 24 months.

    [ATTACHMENT 13]

    Pages 85-94

14. PASIFIKA INTERIM WORKING PARTY MEMBERSHIP

    G Richards
    Manager, Arts Services	22 June 2007

    Attaching a memorandum from the Manager, Arts Services, informing the Committee that the appointment process for the Pasifika Interim Working Party has been undertaken.  

    Recommending that the memorandum of the Manager, Arts Services, dated 22 June 2007, be received.

    [ATTACHMENT 14]

    Pages 95-96

15. GRANT OF NEW LEASE - BHARTIYA SAMAJ CHARITABLE TRUST, OLD TE KOHANGA REO BUILDING, MT ROSKILL WAR MEMORIAL PARK

    L Butterworth
    Lease Officer	18 June 2007

    Reporting on the granting of a new lease for the Te Kohanga Reo building situated on Mt Roskill War Memorial Park.

    This report was presented to the Mt Roskill Community Board meeting on 19 June 2007 where it was resolved, inter alia:

    2. "That the Mt Roskill Community Board recommends to the Arts, Culture and Recreation Committee the granting of a new lease to Bhartiya Samaj Charitable Trust for the old Te Kohanga Reo building, 13 May Road, Mt Roskill War Memorial Park, Mt Roskill on the following terms and conditions:
       • Term - 5 years commencing 1 August 2007
       • Rights of Renewal - Two rights of renewal each of five years
       • Rent - $500.00 plus GST per annum
       • Insurance - All contents insurance including public liability
       • All other terms and conditions per Council's Community and Recreation Lease Policy"

    Recommending that the Committee approve the granting of a new lease to Bhartiya Samaj Charitable Trust for the old Te Kohanga Reo building for a five year lease, commencing 1 August 2007, with two rights of renewal each of five years at a rent of $500.00 plus GST per annum including all contents insurance including public liability.

    [ATTACHMENT 15]

    Pages 97-104

16. WESLEY COMMUNITY CENTRE TRESPASS NOTIFICATION

    P Betham
    Team Leader, Community Venue Maintenance	3 May 2007

    Attaching a memorandum regarding a request from the Auckland City Community Centre Manager and staff to authorise the NZ Police to act on behalf of Auckland City in order to address issues arising from an individual's inappropriate behaviour at the Wesley Community Centre Market days on Tuesday and Friday each week.

    Recommending that the memorandum from the Team Leader, Community Venue Maintenance, dated 3 May 2007, regarding Wesley Community Centre trespass authority be received.

    [ATTACHMENT 16]

    Pages 105-106

17. TRESPASS NOTIFICATION - 990 GREAT NORTH ROAD, WESTERN SPRINGS

    P Betham
    Team Leader, Community Venue Maintenance	10 May 2007

    Attaching a memorandum regarding a request from the caretaker at the Horticultural Society, 990 Great North Road, Western Springs, to authorise the NZ Police to act on behalf of Auckland City in order to address issues arising from an individual's aggressive and inappropriate nature on site.

    Recommending that the memorandum from the Team Leader, Community Venue Maintenance, dated 10 May 2007, regarding the 990 Great North Road, Western Springs, trespass authority be received.

    [ATTACHMENT 17]

    Pages 107-108

18. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Janine Chisholm
    Democracy Advisor	4 July 2007
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item no.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1	Western Springs - Speedway Review and Alternative Options	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(i) To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the renewal of the current contract for operating the speedway at Western Springs is being discussed with the promoter and disclosure of the information contained within this report would adversely affect Councils negotiating position.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2	Renewal of the Auckland Domain Concerts Contract	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(i) To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the renewal of the current contract for Auckland Domain Concerts is being discussed with the promoter and disclosure of the information contained within this report would adversely affect Councils negotiating position.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C3	Report from Finance and Corporate Business Committee (CCOs) - Funding Requirements for The EDGE	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report discloses potential ticket sales and information involving third party commercial activities which would prejudice and disadvantage the EdgeŽ if released to the public.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.