I hereby give notice that an extraordinary joint meeting of the

ARTS, CULTURE AND RECREATION, AND THE ECONOMIC DEVELOPMENT AND SUSTAINABLE BUSINESS COMMITTEES

will be held as follows:

Members:

Arts, Culture and Recreation Economic Development and Sustainable

Committee Business Committee

Ex Officio:

1. ELECTION OF CHAIRMAN FOR THIS MEETING

2. APOLOGIES

   Apologies have been received from Councillors Boyle, Casey and Sefuiva for non-attendance.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

   Janine Chisholm
   Democracy Advisor	4 July 2007
   Section 48, Local Government Official Information and Meetings Act 1987:

   The following motion is submitted for consideration:

   That the public be excluded from the following part(s) of the proceedings of this meeting.

   The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

   Item no.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
   C1	Proposed Calendar of Events	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(b) To protect information where the making available of the information - (i) Would disclose a trade secret: or (ii) Would be likely unreasonably to prejudice the commercial position of the person who supplied or is the subject of the information. In particular, the report includes financial matters relating to events that rely significantly on sponsorship income and there is a concern that ongoing sponsorship support could be negatively affected by open discussion.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.