APOLOGIES
At the close of the
agenda no apologies had been received.
CONFIRMATION OF MINUTES
The minutes of the
Arts, Culture and Recreation Committee meeting held on Wednesday, 1 August 2007
to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A period of time
(approximately 20 minutes) is set aside for members of the public to address the
meeting on matters within its delegated authority. A maximum of 5 minutes per
item is allowed, following which there may be questions from members.
The following
requests have been received to address the meeting:
4.1. GEOFF OLLIFF - PRESIDENT, AUCKLAND MOUNTAIN BIKE CLUB
Geoff Olliff, President, Auckland Mountain Bike Club, wishes to address the
Committee regarding mountain bike trails. The report relating to this item will
be considered under item 10 of this agenda.
4.2. LISA LOGAN - SPORT AUCKLAND
Lisa Logan, Sport Auckland, wishes to address the Committee regarding council's
Recreation Centre Plan. The report relating to this item will be considered
under item 9 of this agenda.
4.3. MARTIN CLEARY - AUCKLAND IRISH SOCIETY
Martin Cleary, Auckland Irish Society, wishes to address the Committee to
present alternative options to the Irish Society's community building proposal
to construct a substantial building on Seddon Field. The report relating to
this item will be considered under item 11 of this agenda.
4.4. ARTHUR RENDLE - OKAHU HAULAGE INCORPORATED SOCIETY
Arthur Rendle, Okahu Haulage Incorporated Society, wishes to address the
Committee regarding the continued existence of the Okahu Haulage facility at The
Landing, Okahu Bay.
REPORTS REQUESTED/PENDING
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J Chisholm |
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Democracy Advisor |
28 August 2007 |
Advising of reports
requested/pending.
Recommending that
the Reports Requested/Pending report of the Democracy Advisor, dated 28 August
2007, be received.
DELEGATED DECISIONS
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J Chisholm |
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Democracy Advisor |
5 September 2007 |
Providing a list of
the decisions made under delegation.
Recommending that
the Delegated Decisions Report of the Democracy Advisor, dated 5 September 2007,
be received.
PETITIONS
7.1. PETITION REGARDING WESTVIEW ROAD ACCESS TRACK TO PREMIER PARK
(WESTERN SPRINGS LAKE) AND RESERVE SURROUNDS
|
J Chisholm |
|
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Democracy Advisor |
28 August 2007 |
Annette Isbey, Westmere, presented a petition to the Committee containing 54
signatures with the following prayer:
"Did you know that the Underground Trail Blazers, who are a group of mountain
bikers, are in the process of clearing the bush to make mountain bike trails in
this reserve without Council permission or full consultation with the
neighbourhood? We want Council to halt this illegal destruction of the reserve
immediately, investigate the damage and prosecute the offenders."
A
full copy of this petition is available from the Democracy Advisor.
Recommending that Annette Isbey, Westmere, be thanked for her petition regarding
Westview Road Access Track to Premier Park (Western Springs Lake) and Reserve
Surrounds, containing 54 signatures, and that the petition be received.
PUBLIC OPEN SPACE ACQUISITION PLAN
|
J Nash |
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Senior Open Space Planner |
13 July 2007 |
Reporting on the
beginning of council's programme to acquire more open space to meet the needs of
its growing and changing population. The draft public open space acquisition
plan has been developed to provide the policy framework for council's open space
acquisition programme, and includes objectives, relating to improving the
quality of our parks, strengthening Auckland's park network and increasing park
use and enjoyment. It also includes new open space acquisition criteria and
priorities which differ to those included in the preliminary draft considered by
the Committee in December 2006.
There are seven new
priority reasons for acquisition -- open space provision standards, meeting the
needs of growth, providing opportunities for sports fields, sites containing
significant natural, cultural, heritage or ecological features, having a coastal
component, and improving safety. There are also four new assessment criteria,
often known as the quadruple bottom line or the four well beings -
environmental, social, cultural and economic - that need to be considered when
determining whether a site is a suitable open space acquisition.
Recommending that
the Committee endorse the draft public open space acquisition plan, noting the
new open space acquisition objectives, priorities, and assessment criteria, and
approve the plan for consultation with community boards and key stakeholders
prior to final endorsement of the plan in early 2008.
RECREATION CENTRE PLAN
|
B Mabbs |
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Recreation Planner |
17 August 2007 |
Reporting on the
adoption of a Recreation Centre Plan to guide council's involvement in
providing, developing and managing recreation centres in Auckland over the next
ten years following public consultation on the draft Recreation Centre Plan.
Recommending that
the Committee adopt the Recreation Centre Plan to guide council's involvement in
providing, developing and managing recreation centres in Auckland over the next
ten years, through four key goals: Provision - a network of quality recreation
centres that meet the needs of a changing and diverse population; Access -
enable participation at recreation centres by addressing barriers and being
inclusive of the whole community; Promotion - increased awareness and use of
recreation centres through the promotion and coordination of facilities and
activities; and Management - quality, efficient and effective management of
recreation centres.
MOUNTAIN BIKE TRAILS
|
B Mabbs |
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Recreation Planner |
2 August 2007 |
Reporting on the
findings of a mountain bike track feasibility study of Avondale South Domain,
Newmarket Park, Arch Hill Scenic Reserve and Western Springs Lakeside Park, and
identifying Arch Hill Scenic Reserve as the preferred and most suitable option
for mountain bike trails.
Off-road cycling and
mountain biking has become an extremely popular activity which has seen an
increasing demand for mountain bike facilities, and due to a lack of dedicated
facilities, illegal riding has occurred in various locations across the city,
where in some instances has caused degradation to landscapes. In 2001, council
adopted a Mountain Bike Policy to establish guidelines for the council's
management of mountain bike activities in parks, reserves and other open space.
Specific actions within the policy identified Mutukaroa/Hamlins Hill, Craigavon
Park and Grafton Gully as potential mountain bike sites for further
investigation. Progress on establishing mountain bike trails at these sites has
been unsuccessful to date: land ownership issues have held up the development of
trails at Mutukaroa/Hamlins Hill, council is still in negotiations with Transit
to purchase land at Grafton Gully and a mountain bike trail at Craigavon Park is
no longer an option due to community opposition.
A report regarding
illegal mountain bike trails in Western Springs Lakeside Park by the Parks
Advisor, dated 3 August 2007, was presented at the 15 August 2007 meeting of the
Western Bays Community Board, where it was resolved:
- "That the Western Bays Community Board endorses
Council's current approach to treat the mountain bike trail in Western Springs
Lakeside Park as illegal and to take appropriate legal measures to prevent the
trail from being rebuilt.
- That the Western Bays Community Board support
the earliest possible start to a mountain bike trail in Auckland, once the Arts,
Culture and Recreation Committee resolves the most appropriate site."
Recommending that
the Committee approve in principle the development of mountain bike trails at
Arch Hill Scenic Reserve with input from the Auckland Mountain Bike Club, and
that the Committee note that further work will be carried out to source funding
and confirm timeframes.
AUCKLAND IRISH COMMUNITY BUILDING PROPOSAL - SEDDON FIELD
|
C Stewart |
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Open Space Planner |
20 August 2007 |
Reporting on the
results of the investigations into the proposal by the Auckland Irish Community
(AIC) to construct a substantial building on Seddon Field following their
presentation at the April 2007 meeting of this Committee. The Arts, Community
and Recreation Policy Group have assessed this proposal and identified a number
of factors that make this proposal unsuitable for Seddon Field.
Recommending that
the Committee decline the Auckland Irish Community's request for permission to
locate a building on Seddon Field as its proposed function is not closely
aligned to the need for open space, the Auckland Irish Community have not
demonstrated a clear need for the building, and Seddon Field poses significant
construction constraints as the site is a former landfill.
OTAHUHU RECREATION PRECINCT STAGE 2 - SCOPE OF FACILITIES
|
A Coy-Macken |
|
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Senior Project Planner |
10 August 2007 |
Reporting on the
consultation and research undertaken over the last six months, and seeking
endorsement for the scope of the Otahuhu Recreation Precinct Stage 2 project.
Council has allocated $22.1 million spread over four years towards the Otahuhu
Recreation Precinct for development of a swimming pool, library and open space.
At its meeting on 4 April 2007, the Committee endorsed the process and
timeframes for the development of the precinct, with the design process starting
in November 2007, construction planned to commence in July 2009 and forecast
completion by June 2011. Due to the nature of committee delegations, this
Committee is asked to endorse the scope of the swimming pool and public space
components, while a similar report will be presented to the Community
Development and Equity Committee to seek endorsement for the scope of the
library and to make decisions on the future location of the Otahuhu Community
Centre.
Recommending that
the Committee endorse the scope of facilities for the Otahuhu Recreation
Precinct Stage 2, noting that external funding and sponsorship will be sought to
fund the inclusion of a hydroslide in the swimming pool which can be undertaken
at a later stage if there is insufficient funding, and that the Community
Development and Equity Committee will be asked to endorse the scope of the
library and will be making decisions around the future location of the Otahuhu
Community Centre.
BLACK GRACE DANCE COMPANY FUNDING REVIEW
|
S Glen |
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Arts Planner |
20 August 2007 |
Reporting on the
2006/2007 performance of Black Grace Dance Company against the requirements in
the 2006/2007 interim funding agreement and assessment of the appropriate level
and method of funding from 2007/2008 onwards. Following the granting of interim
funding of $25,000 for the six month period from 1 January 2007 to 30 June 2007,
it was agreed to reassess the situation at the end of this period to decide the
best way forward in 2007/2008. Black Grace has satisfactorily met the
obligations in its interim funding agreement, and is requesting a continuation
of council's grant at the level of $50,000 for 2007/2008 towards developing the
company and to assist with sustaining ongoing operation.
Recommending that
payment of a $25,000 grant be made to Black Grace Dance Company in 2007/2008 as
a contribution to infrastructure costs and to the company's Auckland based
activities, that a one year funding agreement is developed to cover the funding
period from June 2007 to June 2008, and that a review is undertaken by council
officers prior to June 2008 to assess Black Grace's progress against agreed
milestones in order to determine the appropriate level and method of funding
from 2008/2009 onwards.
AUCKLAND DOMAIN - MEMORIAL TO POPE JOHN PAUL II
|
H Mellsop |
|
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Senior Landscape Architect |
6 August 2007 |
Reporting on a
request from the Honorary Consul for the Republic of Poland for permission to
place a grape vine and plaque in the Auckland Domain commemorating the visit of
the late Pope John Paul II to the Domain on 22 November 1986. A possible
location for the vine and plaque has been identified on the face of the heritage
brick wall on Kiosk Road below the Wintergardens. The proposal is not
considered to be in conflict with the provisions of the 1993 Auckland Domain
Plan. However, a resource consent application for the proposal will be
required, as the location is within the site surrounds of a category B scheduled
building (the Wintergardens). All expenses incurred during installation will be
covered by the Honorary Consul for the Republic of Poland, however future
maintenance of the grapevine would need to be included in the Domain maintenance
contract.
Recommending that
the Committee approves the installation of a grape vine and memorial plaque for
the visit of the late Pope John Paul II in the Auckland Domain adjacent to the
heritage brick wall on Kiosk Road, subject to resource consent being obtained
from council.
AGREEMENT FOR THE VESTING OF ROAD AND EXCHANGE OF LAND - SLYVIA
PARK NORTHERN ACCESS
|
G Sextone |
|
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Acquisitions, Disposals and Technical Services
Manager |
17 August 2007 |
Reporting on the
adoption of District Plan Change 4 (Special Purpose 5 Overlay Zone) in May 2004
by council as part of the Sylvia Park Shopping Centre proposal. This plan
envisaged a new road linking the shopping centre through to Waipuna Road.
Sylvia Park Business Centre Limited have now purchased all properties required
to enable the new road to be constructed, and require council's approval as
owner of the reserve situated at 21C Waipuna Road (comprising approximately
387mē) for this land to be declared road, in exchange for new reserve land owned
by Sylvia Park Business Centre Limited (comprising approximately 438mē).
Recommending that
the Committee consent to the declaration of the Local Purpose (Plantation)
Reserve situated at 21C Waipuna Road (Lot 271 DP 20427, approximately 387mē) as
road pursuant to Section 114(1) of the Public Works Act 1981, and consent to the
declaration of the proposed new reserve pursuant to Section 20 of the Public
Works Act 1981, being the balance of Lot 2 DP 20427 (438mē), as a recreation
reserve.
LEGALISATION OF HISTORIC ENCROACHMENT - 254 PONSONBY ROAD
|
G Sextone |
|
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Acquisitions, Disposals and Technical Services
Manager |
5 September 2007 |
Following the
council purchase of property at 254 Ponsonby Road in September 2006 for future
open space and mixed use development, the owner of the adjoining property has
recently had a survey carried out to define the boundaries, and as a result an
historical encroachment of approximately 21mē has been identified. The owner
has approached council with a request to purchase the area of encroachment and
to meet all the costs associated with legalising the encroachment. The
encroachment occurred many years ago and is physically not obvious on the
ground, and it has no impact on the future development of council's land.
Recommending that
the Committee provide approval for the sale of approximately 21mē from the
council's property at 254 Ponsonby Road to the adjoining owner to legalise an
historical encroachment, subject to the final terms and conditions of the sale
being approved under the appropriate financial delegation.
ORAKEI DOMAIN WATERCARE, PROJECT HOBSON
|
H Wheatley |
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Property Officer |
21 August 2007 |
Following the Heads
of Agreement entered into by council and Watercare Services Limited in 2004 to
work together to replace the deteriorating 1912 sewer pipeline in Hobson Bay, a
land exchange is requested in order for work to proceed. Project Hobson will
replace the pipeline with a new tunnel from Logan Terrace to a new pump station
in Orakei Domain. The tunnel will also provide storage to capture overflows
that otherwise flow into Hobson Bay. Proposed works at Orakei Domain include
the building of a new pump station to the north of the present one, and
demolition of the present one. Approval is requested for a land exchange
between council and Watercare, of two similar sized areas of land, and
associated easements for access and services to enable Watercare's works to
proceed.
Recommending that
the Committee recommend to Council that it consent to the setting apart of part
of Orakei Domain comprising approximately 1365mē as a public work under Section
52(2) Public Works Act 1981, and transfer to Watercare Services Limited; that
the acceptance of the land currently owned by Watercare comprising approximately
1233mē be transferred to council to form part of the Orakei Domain; the granting
of an access easement to Watercare and easements for services associated with
the new pump station, with the final terms and conditions of the exchange and
easements being approved by the Group Manger, Property.
FORMALISATION OF OWNERSHIP - LOGAN TERRACE, PROJECT HOBSON
|
H Wheatley |
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Property Officer |
21 August 2007 |
Following the Heads
of Agreement entered into by council and Watercare Services Limited in 2004 to
work together to replace the deteriorating 1912 sewer pipeline in Hobson Bay,
the formalisation of land ownership at the end of Logan Terrace, Parnell, is
requested in order for work to proceed to replace the pipeline with a new tunnel
from Logan Terrace to a new pump station in Orakei Domain. Proposed works
include a reclamation and construction of new facilities at the end of Logan
Terrace, Parnell. Part of the land at the end of Logan Terrace was formed by a
landslip, or avulsion, that occurred at some time between 1912 and 1940. In
order for an appropriate easement can be granted to Watercare over structures to
be erected on the land as part of the Project Hobson Sewer Upgrade, separate
title over the Logan Terrace avulsion must be granted in council's name and the
land be declared as a local purpose (utility) reserve.
Recommending that
the Committee approve the formalisation of ownership of the avulsion land by
granting of a title in council's name; that in exercise of the powers conferred
on it by Section 14 of the Reserves Act 1977, and subject to the completion of
public advertising of the proposal and resolution of any objections received,
council resolves that the piece of land held in fee-simple shall be declared to
be a local purpose (utility) reserve, for the purposes specified in Section 23
of the said Act, and subject to the provisions of the said Act.
AUCKLAND REGIONAL PHYSICAL ACTIVITY AND SPORT STRATEGY (ARPASS)
2006/2007 REPORT
|
S Rimmer |
|
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Manager, Recreation and Events Policy |
20 August 2007 |
Reporting on the
progress of the Auckland Regional Physical Activity and Sport Strategy (ARPASS)
year two implementation, with particular regard to the findings from the
Auckland Regional Paddling and Rowing Facilities Study, ARPASS Regional Aquatics
Study and progress of the Greater Auckland Regional Facilities Project.
Recommending that
the Committee commend ARPASS on the progress to date, and endorse the
recommendations for Auckland City Council from the ARPASS Regional Aquatics
Study, including the continuation of a plan for the development of two new local
aquatic facilities, and to participate in investigating a new regional facility
to serve the south/east part of the region, and endorse the recommendations for
Auckland City Council from the Auckland Regional Paddling and Rowing Facilities
Study, including a feasibility study in conjunction with the Auckland Regional
Council to determine the viability of Hobson Bay as a regional facility, and
undertake a feasibility study to determine the viability of development on the
Tamaki River as a sub-regional site, and endorse the inclusion of the process
for community shared facilities on school site into the next review of the
facility partnership policy.
YACHTING OVERVIEW AND NATIONAL SAILING CENTRE PROPOSAL
|
S Rimmer |
|
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Manager, Recreation and Events Policy |
20 August 2007 |
Reporting on the
proposal from Yachting New Zealand (YNZ) and the Royal Akarana Yacht Club (RAYC)
presented to the March 2007 meeting of this Committee. The proposal sought
council's support for a National Sailing Centre, based at The Landing, Okahu Bay
and involved the relocation of YNZ from its current location at Westhaven Marina
to The Landing. At its meeting on 5 March 2007, this Committee resolved, inter
alia:
- "That officers report back with a strategic
overview of yachting in Auckland City and a holistic approach to the provision
of a range of opportunities, including how the concept presented by Yachting New
Zealand may fit, and how it will include community access."
Consultants SGL
Group (NZ) Limited were contracted to undertake the project. The key objectives
were to provide an overview of yachting in the city, the assessment of the need
for a National Sailing Centre, a site assessment of The Landing and alternative
sites, and an assessment of the overall development plans of Yachting New
Zealand and Royal Akarana Yacht Club for a National Sailing Centre.
Recommending that
the Committee endorse in principle the development of a National Sailing Centre
at The Landing, and council officers work closely with Yachting New Zealand to
develop stage 3 of The Landing redevelopment, noting existing users will be
asked to share facilities, and that the National Sailing Centre development is
the responsibility of the yachting organisations and should include central
government and wider region commitment, and that the public wharf design is
progressed and future proofed for multi-purpose use.
DEMOLITION OF UNUSED BUILDING ON FEARON PARK
|
S Rimmer |
|
|
Manager, Recreation and Events Policy |
22 August 2007 |
Reporting on the
council owned building on Fearon Park, 21A Fearon Avenue, Mt Roskill, which has
been unused for the last 12 to 15 years and is in poor condition. The building
is no longer appropriate or required to support the recreation activity on the
reserve, and there is no interest by users of the reserve or other sports and
recreation groups in leasing the building. The type of building, location on
the reserve and accessibility limits the future lease and use of the building.
This report was
presented to the Mt Roskill Community Board meeting held on 21 August 2007,
where it was resolved:
"That the Mt Roskill Community Board recommends to the Arts, Culture and
Recreation Committee that it approves the demolition of the building on Fearon
Park (previously known as the softball clubrooms)."
Recommending that
the resolutions of the Mt Roskill Community Board be noted, and the Committee
approves the demolition of the building on Fearon Park (previously known as the
softball clubrooms), 21A Fearon Avenue, Mt Roskill.
SUPPLIER RECOMMENDATION REPORT FOR KEITH HAY PARK, STAGE ONE
|
A Bruce |
|
|
Project Manager, Business Development and Support |
13 August 2007 |
Reporting on the
acceptance of the tender price received from City Contractors Civil Engineering
Limited, for the sum of $1,589,417.31 (plus GST) for stage one of the Keith Hay
Park precinct contract, reference number R604/06/055. Works will include the
establishment of the Rainford Street carpark, strengthening of the Rainford
Street pedestrian bridge, an upgrade of the Arundel Street entrance,
implementation of the southeast and west section of the cycle/walkway, and
landscape planning.
Recommending that
the Committee recommends to Council the lump sum contract submitted by City
Contractors Civil Engineers Limited for stage one of the Keith Hay precinct
upgrade contract reference R604/06/055, be accepted to the value of
$1,589,417.31 plus GST, and that a contingency of $170,000 be approved for this
contract.
NEW THEATRE INITIATIVE/Q THEATRE
|
L Redshaw |
|
|
Manager, Partnerships and Funding |
20 August |
Reporting on the New
Theatre Initiative/Q Theatre project and updating the Committee on the latest
status of the project, particularly around costings, fundraising and
timeframes. Q Theatre has recently received updated costings for the project,
which indicate that the project will now cost approximately $16.913 million (or
$17.8 million if all options are included), considerably higher than had
originally been budgeted. Funds raised to date from all sources total $9.7
million, which leaves a funding shortfall of approximately $7.2 million, or
$8.11 million with all options included. Q Theatre is signalling that they will
be actively seeking this funding from trusts and other donors. Q Theatre is
seeking a commitment from council to fund the shortfall should they fail to
raise the balance of the funds needed to complete the project from other
sources.
To progress matters,
Q Theatre is requesting that council approve the release of a further $700,000
(in addition to the $460,000 already approved) to allow further design work and
building consents to be progressed and obtained (budgeted as part of the
approved grant of $4.6 million). Q Theatre is planning to lodge a resource
consent in early September 2007, and design work needs to proceed if a building
consent is to be lodged in time for construction to start in mid 2008. The
additional work is estimated to cost $700,000, and council is the only funder
available to Q Theatre to fund this work.
Given that demand
for a flexiform theatre remains a pressing need for the city and it will deliver
on council's stated strategic objectives, officers are recommending that council
approve the drawdown of the $700,000 to allow detailed design work to continue.
However, officers are of the opinion that as there are too many variables such
as further fundraising, resource consent and ultimately binding consents to be
obtained, it is too early for council to signal whether it is prepared to
provide further capital grants. It is therefore recommended that a decision on
the request for additional capital funding be deferred to the 2008/2009 Annual
plan Direction Setting meetings in early 2008, or such other time that council
can make an informed decision based on the outcome of the funding requests,
resource consent and design work.
Recommending that
the Committee recommend to the Finance and Corporate Business Committee and
Council that Q Theatre be authorised to drawdown a further $700,000 against the
approved capital grant of $4.6 million for the specific purpose of advancing
design work and obtaining building consents and that the Heads of Agreement be
varied accordingly to record this variation to the contract, and the funding of
the shortfall of up to $6.193 million will be deferred until early 2008 when a
report from officers will be required to update council on the status of further
fundraising, design work, resource consent and building consent work, and to
include confirmation that the venue will meet some of the needs of the Auckland
Theatre Company, and that council approach the University of Auckland to discuss
the critical importance of the Maidment Theatre as part of the city's performing
arts infrastructure and proactively work with the University to explore how the
Maidment Theatre could continue to remain available to Auckland Theatre Company
and he performing arts community
STARDOME OBSERVATORY - 2006 ANNUAL REPORT
|
L Redshaw |
|
|
Manager, Partnerships and Funding |
16 August 2007 |
Attaching the 2006
annual reports concerning the activities undertaken by Stardome Observatory,
prepared by the Chief Executive, the Chairperson and the Honorary Research
Astronomer for the information of the Committee.
Recommending that
the reports from Chief Executive Craig Garner, Chairperson Catherine Harland and
Honorary Research Astronomer Grant Christie be received, and that the Committee
extend its congratulations to the Board and management of the Auckland
Observatory and Planetarium (Stardome) for another successful year despite the
many challenges they have faced.
PASIFIKA INTERIM WORKING GROUP MEMBERSHIP
|
J Chisholm |
|
|
Democracy Advisor |
28 August 2007 |
The Pasifika Interim
Working Group was formed following resolution by this Committee to develop
Celebrate Pasifika and the wider Pasifika vision. Councillor Sefuiva is the
Arts, Culture and Recreation elected representative on this group. This first
meeting has been held and they are planning to hold four more meetings between
now and November 2007. To allow continuity during the election period it is
recommended that Councillor Sefuiva remains as the Arts, Culture and Recreation
elected representative until a new representative is appointed following
elections.
Recommending that
Councillor Sefuiva continue as the elected representative for the Arts, Culture
and Recreation Committee on the Pasifika interim Working Group, until such time
as a replacement elected representative is appointed.
GRANT OF OLD/NEW LEASE - PANMURE LAGOON SAILING CLUB INCORPORATED,
100A IRELAND ROAD, PANMURE
|
L Butterworth |
|
|
Lease Officer |
14 August 2007 |
Reporting on the
lease of the Panmure Lagoon Sailing Club Incorportated who occupy the land at
100A Ireland Road, Panmure. Their lease commenced on 1 November 1971 for a term
of 21 years with one right of renewal of 12 years. The lease expired on 31
October 2004. The Panmure Lagoon Sailing Club is applying for a new lease over
the land containing their clubrooms and two boat sheds at 100A Ireland Road,
Panmure. The Club has provided sufficient information for a positive assessment
against the criteria provided for the provision of new leases in the Community
and Recreation Policy.
This report was
presented to the Tamaki Community Board meeting held on 24 July 2007, and the
officer recommendations were endorsed.
Recommending that
the Committee approve the granting of a new lease to Panmure Lagoon Sailing Club
Incorporated for a five year term commencing 1 September 2007, with two rights
of renewal each of five years, at a rent of $500.00 plus GST per annum with all
contents insurance including public liability, and in accordance with all other
terms and conditions per council's Community and Recreation Lease Policy.
SURRENDER AND GRANT OF NEW LEASE - FRANK SARGESON TRUST, 25
PRINCES STREET, AUCKLAND
|
L Butterworth |
|
|
Lease Officer |
15 August 2007 |
Reporting on the
lease for the Frank Sargeson Trust located at 25 Princes Street, Auckland, which
has previously been managed by council's Property group. The lease is due to
expire on 11 February 2008, and the group would be required at that time to
apply for a new lease. It has been determined that due to the nature of the
Trust, they should apply for a community lease to be managed by Arts, Community
and Recreation Services (ACR Services). The Trust, therefore, request to
surrender their current lease and apply for a new community lease. The Trust
has provided sufficient information for a positive assessment against the
criteria provided for the provision of new leases in the Community and
Recreation Policy.
This report was
presented to the Hobson Community Board meeting held on 21 August 2007, and the
officer recommendations were endorsed.
Recommending that
the Committee approve the granting of a new lease to the Frank Sargeson Trust
for a five year term commencing 1 October 2007, with two rights of renewal each
of five years, at a rent of $500.00 plus GST per annum with all contents
insurance including public liability, and in accordance with all other terms and
conditions per council's Community and Recreation Lease Policy.
SURRENDER AND GRANT OF OLD/NEW LEASE - MT EDEN BOWLS INCORPORATED.
25 PORONUI STREET, NICHOLSON PARK, MT EDEN
|
L Butterworth |
|
|
Lease Officer |
20 August 2007 |
Reporting on the
lease with Mt Eden Bowls Incorporated, located at 25 Poronui Street, Nicholson
Park, Mt Eden, which is due to expire on 31 August 2008. Due to the
opportunities under consideration at present with Auckland Bowls Incorporated,
Mt Eden Bowls has requested an urgent surrender and grant of new lease. Council
has recently given approval for Auckland Bowls to hire out an office space
within the Mt Eden Bowls clubrooms to use as their headquarters. It is the
intention of Auckland Bowls to contribute a substantial amount of revenue to be
spent on internal renovations of the Mt Eden Bowls clubrooms. Auckland Bowls
also intend to assist with the future development and improvement of the
surrounds of the club to reflect a club of excellence that everyone will be
proud of. Both Mt Eden Bowls and Auckland Bowls desire a confirmation of a new
lease, which will provide a longer tenure and enable quicker progress on future
planned initiatives. The security of a new lease would also provide a suitable
timeframe to allow Auckland Bowls to commence renovations as soon as possible.
Mt Eden Bowls has provided sufficient information for a positive assessment
against the criteria provided for the provision of new leases in the Community
and Recreation Policy.
This report was
presented to the Eden/Albert Community Board meeting held on 22 August 2007, and
the officers recommendations were endorsed.
Recommending that
the Committee approve the surrender of the old lease and the granting of a new
lease to Mt Eden Bolws Incorporated for a five year term commencing 1 October
2007, with two rights of renewal each of five years, at a rent of $500.00 plus
GST per annum with all contents insurance including public liability, and in
accordance with all other terms and conditions per council's Community and
Recreation Lease Policy.
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
|
Janine Chisholm |
|
|
Democracy Advisor |
28 August 2007 |
|
Section 48, Local Government Official Information and Meetings Act 1987: |
The following motion
is submitted for consideration:
That the public be
excluded from the following part(s) of the proceedings of this meeting.
The general subject
of each matter to be considered while the public is excluded, the reason for
passing this resolution in relation to each matter, and the specific grounds
under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution are as follows:
|
Item no. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
|
C1 |
Community Loans |
Public conduct of matter would be likely to result
in disclosure of information for which good reason to withhold exists
under section 7. |
Section 7(2)(a)
To protect the privacy of natural persons,
including that of deceased natural persons.
Section 7(2)(b)(ii)
To protect information where the making available
of the information would be likely unreasonably to prejudice the
commercial position of the person who supplied or who is the subject of
the information.
Section 7(2)(h)
To enable the council to carry out, without
prejudice or disadvantage, commercial activities.
Section 7(2)(i)
To enable the council to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
Section 7(2)(j)
To prevent the disclosure or use of official
information for improper gain or improper advantage.
In particular, it is necessary to undertake an
evaluation of all community loans to ascertain council's ongoing
position regarding repayment obligations. |
S48(1)(a)
The public conduct of the
part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section
7. |
|
C2 |
New Theatre Initiative - Q
Theatre |
Public conduct of matter would be likely to result
in disclosure of information for which good reason to withhold exists
under section 7. |
Section 7(2)(b)(ii)
To protect information where the making available
of the information would be likely unreasonably to prejudice the
commercial position of the person who supplied or who is the subject of
the information.
In particular, this report contains information
that may undermine the ability of Q Theatre to fundraise. |
S48(1)(a)
The public conduct of the
part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section
7. |
|
C3 |
Auckland Festival Trust -
AK07 and Annual Report |
Public conduct of matter would be likely to result
in disclosure of information for which good reason to withhold exists
under section 7. |
Section 7(2)(b)(ii)
To protect information where the making available
of the information would be likely unreasonably to prejudice the
commercial position of the person who supplied or who is the subject of
the information.
Section 7(2)(j)
To prevent the disclosure or use of official
information for improper gain or improper advantage.
Section 7(2)(h)
To enable the council to carry out, without
prejudice or disadvantage, commercial activities.
In particular, the Auckland Festival Trust supplies
information regarding its sponsorship, marketing and other trading
activities, that if released, could disadvantage its position to secure
these for future festivals. |
S48(1)(a)
The public conduct of the part of the meeting would be likely to result
in the disclosure of information for which good reason for withholding
exists under section 7. |
|
C4 |
Acquisition of Open Space - Waiheke Island |
Public conduct of matter would be likely to result in disclosure of
information for which good reason to withhold exists under section 7. |
Section 7(2)(h)
To enable the council to carry out,
without prejudice or disadvantage, commercial activities.
Section 7(2)(b)(ii)
To protect information where the making available of the information
would be likely unreasonably to prejudice the commercial position of the
person who supplied or who is the subject of the information.
Section 7(2)(i)
To enable the council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In particular, the report identifies a property which council wishes to
purchase. Disclosure of this information could prejudice or
disadvantage council's future negotiations with the owner and its
commercial activities. |
S48(1)(a)
The public conduct of the part of the meeting would be likely to result
in the disclosure of information for which good reason for withholding
exists under section 7. |
|
C5 |
Acquisition of Land for Open Space - Kohimarama |
Public conduct of matter would be likely to result in disclosure of
information for which good reason to withhold exists under section 7. |
Section 7(2)(h)
To enable the council to carry out,
without prejudice or disadvantage, commercial activities.
Section 7(2)(b)(ii)
To protect information where the making available of the information
would be likely unreasonably to prejudice the commercial position of the
person who supplied or who is the subject of the information.
Section 7(2)(i)
To enable the council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In particular, the report identifies a property which council wishes to
purchase. Disclosure of this information could prejudice or
disadvantage council's future negotiations with the owner and its
commercial activities. |
S48(1)(a)
The public conduct of the part of the meeting would be likely to result
in the disclosure of information for which good reason for withholding
exists under section 7. |
