________________________

1. APOLOGIES

   That an apology from Councillor Walsh for lateness and Councillor Leighton be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 2 March 2005 be confirmed as a true and correct record subject to the following amendments to items 4.2, 9.D.(ii) and (iii), and the addition of 9.E:

   1. Addition of the organisation title Ms Rachel Power was representing at the March meeting of the committee, so that the resolution reads as follows:

      4.2 KELLY STREET LAND

      "That Ms Rachel Power, President and spokesperson for a Residents' Association (MENRA) and Mr Stanley Palmer be thanked for their presentation to the committee."

   2. Addition of the words "a request for" before the words "additional funding" in 9.D.(ii),
   3. Deletion of the word "of" before the words "and demand for" in 9.D.(iii),
   4. Addition of 9.E which was inadvertently omitted in the minutes of the meeting, so that resolution 9.D. and 9.E. read as follows:
      9. DRAFT AUCKLAND REGIONAL SPORT AND RECREATION STRATEGY
         4. That the submissions include
            1. a strong statement about the role of schools as the first point in teaching and modelling recreation participation at an early age
            2. a request for additional funding for sport in the Auckland region given the rapid growth and demographic make up of the people in the region.
            3. the need to be aware of, and to respond appropriately to, the changing patterns and demand for, recreational and sporting activities and facilities, including those associated with greater ethnic diversity in the region.
   5. That the Council requests strong representation from the educational sector in the strategy development team.

   CARRIED

3. EXTRAORDINARY BUSINESS

   3.1 ARENA UPDATE – COMMERCIAL ARRANGEMENTS REQUIRING COUNCIL APPROVAL UNDER TERMS OF DEVELOPMENT AGREEMENT

   This item was not included in the agenda as commercial negotiations between QPAM and other parties had only just been concluded and Council approval is sought before the signing of the contract due Friday 8 April 2005.

   That the urgent item of Extraordinary Business be dealt with in the confidential section of these minutes.

   CARRIED

4. PUBLIC FORUM

   4.1. QUEEN STREET PROJECT UPGRADE – ALAN THOMPSON, ARTA

   That Mr Alan Thompson, Chief Executive Officer representing the Auckland Regional Transport Authority (ARTA), be thanked for his submission to the Arts, Culture and Recreation Committee regarding issues relevant to the upgrading of Queen Street.

   [ATTACHMENT 4.1.1, 4.1.2, 4.1.3]

   CARRIED

   4.2. QUEEN STREET PROJECT UPGRADE – JON OLSEN

   That Mr Jon Olsen be thanked for his presentation to the Arts, Culture and Recreation Committee regarding issues relevant to the upgrading of Queen Street.

   CARRIED

   4.3. QUEEN STREET PROJECT UPGRADE – ALEX SWNEY

   That Mr Alex Swney, representing Heart of the City be thanked for his presentation to the Arts, Culture and Recreation Committee regarding issues relevant to the upgrading of Queen Street and that the matters raised on carparks be referred to the Finance & Corporate Business committee and Transport committee for consideration.

   CARRIED

   4.4. QUEEN STREET PROJECT UPGRADE – DR MARTIN SPENCER

   That Dr Martin Spencer, a property owner in Queen Street, be thanked for his presentation to the Arts, Culture and Recreation Committee regarding issues relevant to the upgrading of Queen Street.

   CARRIED

   4.5. POINT ERIN SWIMMING POOL

   Mr Richard Wheatcroft.has withdrawn his request to speak in Public Forum.

   4.6. PROPOSAL BY THE AUCKLAND CENTRAL MODEL RAILWAY CLUB (INC) FOR VIC COWEN HALL

   That Mr David Bachelor and Mr Barry Palmer, representing the Auckland Central Model Railway Club (Inc), be thanked for their presentation to the Arts, Culture and Recreation Committee regarding the proposed upgrade and transfer of title of the Vic Cowen Hall to the Auckland Central Model Railway Club (Inc).

   CARRIED

5. DEPUTATION - QUEEN STREET PROJECT UPGRADE

   That Mr Andy Smith of Walk Auckland, Mr Graeme Easte of The Campaign for Better Transport, Ms Louise Sales, Greens' Transport Campaign and Mr Bevan Woodward of Cycle Action Auckland be thanked for their briefing to the Arts, Culture and Recreation Committee regarding issues relevant to the upgrading of Queen Street.

   CARRIED

6. REPORTS REQUESTED / PENDING

   That the Reports Requested/Pending report of the Committee Services Manager dated 24 March 2005 be received incorporating the changes below.

   Row No.	Date	Report Title	Comments
   3	April-05	Landowner Consent, Vodafone 3G Network roll-out.	Landowner Consent Vodafone 3G Network roll-out was considered by Council at its meeting held on 31 March 2005.
   7	April-05	Mt Eden Methodist Church	Mt Eden Methodist Church will be reported on as part of the facilities partnership report.
   8	April-05	Volcanic Cones Management and Protection	Volcanic Cones Management and Protection: This issue has already been included in the annual plan budget for 2005/06.

   CARRIED

7. NOTICE OF MOTION - INVESTIGATING A REPORT ON ANY TRIALS AND INVESTIGATIONS DONE INTO THE TURNING OF ALL OR PART OF QUEEN STREET INTO A MALL

   That the matters raised in Councillor Casey's Notice of motion be considered as part of item 8.

   CARRIED

8. QUEEN STREET CONCEPT DESIGN

   1. That all respondents who submitted feedback on the Queen Street draft concept design be thanked and the staff and consultants acknowledged for their work.
   2. That the Queen Street Concept Design be endorsed and recommended for approval to the Urban Strategy and Governance Committee subject to the following changes proposed within Section 3.6 of the Project Manager CBD's report dated 22 March 2005 as follows:

      3.6.1 Upper Valley and Myers Park – Karangahape Road to Mayoral Drive

      • Resolution of the planting and the exact extent of the median island.

      3.6.2 Civic Precinct and Aotea Square – Mayoral Drive to Wellesley Street

      • Changes in operation of this area will occur later this calendar year when the North Shore bus services arrive and depart from outside the Civic Theatre. Additional vegetation opportunities will be investigated.

      3.6.3 Places – Valley Floor and Retail Precinct – Wellesley Street to Shortland Street

      • Resolution of the Victoria Street intersection design. Additional vegetation opportunities will be investigated.

      3.6.4 Reclaimed Land and Original Foreshore Area – Shortland Street to Quay Street

      • Delay of implementation of proposed pedestrian refuge outside the former CPO.
      • Clarification of vehicular right of way out of Tyler and Galway Streets.

      Resolution of the design of the Fort Street Intersection.

   3. That staff be requested to consider a hearings process which offers an opportunity for submitters to be heard by councillors in future projects.
   4. That the concept of a dedicated bus-cycle lane be investigated in a year when ARTA have had the opportunity to reconsider routes and contracts.
   5. That the Committee notes the expectation of traffic reduction through the concept design and requests monitoring of traffic volumes and review of short stay parks in adjacent streets as the project is implemented.
   6. That City Parking be requested to maximise all opportunities for easily accessible short stay parking in the city's parking buildings to support the Queen St design strategy and business precinct.
   7. That matters raised on parking buildings by Alex Swney from Heart of the City be referred to a combined meeting of Finance and Corporate Business Committee and Transport Committee for consideration.

   [ATTACHMENT 8.1]

   Secretarial note: Concept Design Report CBD Streetscapes Project Queen Street Updated and maps are available on request.

   CARRIED

9. AOTEA QUARTER PLAN

   1. That the staff be thanked for their contribution to the plan.
   2. That it be a recommendation to the Urban Strategy and Governance Committee that it endorses the Aotea Quarter Plan and recommends the adoption of the plan for publication and implementation.

   CARRIED

10. PUBLIC ARTWORKS

    That it be a recommendation to the Planning and Regulatory Committee:

    1. That officers prepare plan changes as a matter of urgency:
       1. that exclude "public artworks and sculptures" from the definition of "Building" in each District Plan.
       2. that change in land Units 17,18,19 and 23 of the Hauraki Gulf Islands section of the District Plan to make artworks a permitted activity.
       3. that change the Central Area section of the District Plan to make artworks and sculptures a permitted activity in streets and public open places.
    2. That the Group Manager Community Planning prepare and make available to interested parties summaries of District Plan provisions indicating where artworks are permitted and what other requirements apply (such as height) and define and make available to interested parties basic parameters for artworks likely to be exempt from the requirements to obtain building consent.
    3. That the Managers of Community Planning and Auckland City Environments establish a procedure for streamlined processing of resource consent and building consent applications for artworks, that are not permitted activities or exempt, by providing guidance notes and a single point-of-contact and a standard form for submission at Auckland City Environments.

    CARRIED

11. AUCKLAND CITY EVENTS AND CBD PUBLIC ACTIVITY STRATEGY

    1. That the draft strategies (Auckland City Events Strategy and CBD Public Activity Strategy) be presented for wider consultation with key event industry people and other interested parties.
    2. That decisions requiring quick response that are within budget up to a value of $100,000 be delegated to a subgroup of councillors and staff.
    3. That it be recommended to the Urban Strategy and Governance Committee that this delegation in (B) above be included as part of the current review of the delegations register.

    CARRIED

12. CLASSIFICATION AND NAMING OF CROSBY RESERVE, WAIHEKE

    That in order to classify and name the reserve in accordance with the terms of transfer from the previous landowner, it be resolved that in exercising the powers conferred on it by Section 16 of the Reserves Act 1977, the Auckland City Council hereby resolves that the piece of land held by the Auckland City Council in fee-simple as scenic reserve and described in the Schedule hereto, shall be classified as scenic reserve, for the purposes specified in Section 19(1)(a) of the said Act, and subject to the provisions of the said Act, and further declares that the scenic reserve described in the Schedule hereto, shall hereafter be known as the Crosby Reserve.

    CARRIED

13. GRANT OF LEASE AND TRANSFER OF BUILDING – AUCKLAND CENTRAL MODEL RAILWAY CLUB – VIC COWEN RESERVE

    1. That the Arts, Culture and Recreation Committee approves a grant of lease over the building footprint for the former scout building at Vic Cowen Park to the Auckland Central Model Railway Club.
    2. That the Arts, Culture and Recreation Committee approves transfer of ownership of the former scout building to the Auckland Central Model Railway Club for the nominal consideration of $1.00 subject to the following:
       1. The club to have full building ownership responsibility for the duration of the lease. On expiry or termination of the lease, if the building remains, the building ownership is to revert to Council at neither cost to nor compensation from the Council.
    3. That officers be requested to actively seek appropriate accommodation for the Auckland Hand Weavers and Spinners Guild including the option of the previous Women's Bowling Club on Nicholson Park.

    CARRIED

14. SURRENDER OF LEASE AND GRANT OF NEW LEASE, AUCKLAND KINDERGARTEN ASSOCIATION INC., FERNDALE KINDERGARTEN, FERNDALE RESERVE.

    1. That the surrender of the current lease to Auckland Kindergarten Association (Ferndale Kindergarten) Inc be approved.
    2. That a new community lease be granted to the Auckland Kindergarten Association (Ferndale Kindergarten) Inc. for the area currently occupied by Ferndale Kindergarten at 830 New North Road, Ferndale Reserve, Mt Albert for one term of five years and two right of renewals of five years each. The term will commence on 1 April 2002 and expire on 31 March 2007. The lease will finally expire on 31 March 2017 at which time the Auckland Kindergarten Association (Ferndale Kindergarten) Inc. will need to apply for a new lease.
    3. That the Auckland Kindergarten Association (Ferndale Kindergarten) Inc. pay $250 per annum rental as per the terms and conditions of the Community and Recreation Lease Policy.

    CARRIED

15. GRANT OF NEW LEASE, THE SCOUT ASSOCIATION OF NEW ZEALAND (MAUNGAREI SCOUTS) INC.

    1. That the Arts, Culture and Recreation Committee grants a lease to the Scout Association of New Zealand (Maungarei Scouts) Inc. for the area currently occupied (land only) at Savage Park, Mt Wellington, for one term of five years commencing on 1 April 2004 and expiring on 31 March 2009, with two rights of renewal of five years each.
    2. That the Scout Association of New Zealand (Maungarei Scouts) Inc. pay $250 per annum rental as per the terms and conditions of the Community and Recreation Lease Policy and be responsible for all outgoings and maintenance, including graffiti removal.
    3. That Council officers work with the group to facilitate additional usage.

    CARRIED

16. ORAKEI BASIN SLUICE GATES OPTIONS ASESSMENT

    1. That the Orakei Basin continue to be impounded with fortnightly and emergency trigger flushing.
    2. That public consultation necessary for the progression of a consent to enable removal, repair and or replacement of the Orakei Basin sluice gates be undertaken.
    3. That Auckland City apply for resource consent to continue to occupy the Coastal Marine Area for the purpose of operating the Orakei Basin sluice gates.

    CARRIED

17. HILLARY COMMISSION LOAN APPLICATION FOR EDEN-ROSKILL DISTRICT CRICKET CLUB

    That the Eden-Roskill District Cricket Club be granted a Hillary Commission Loan of $180,000 to facilitate clubroom extensions and renovations, for a term of ten years but otherwise subject to the standard terms and conditions of the fund to be approved by the Director of Customer Services.

    CARRIED

18. SPARC ACTIVE COMMUNITIES INVESTMENT

    That the Arts, Culture and Recreation Committee endorses the submission of a funding application to Sport and Recreation New Zealand (SPARC) for $325,000 per annum for three years under the Active Communities Investment Scheme for a programme aimed at increasing the physical activity levels of Auckland City residents.

    CARRIED

19. ADSHEL STREET FURNITURE SERVICE PROVIDER CONTRACT – PROVISION OF KIOSKS

    1. That the existing five retail kiosks already installed be retained.
    2. That the remaining 14 kiosk sites, including the placement of the Lorne Street/Kartoum Place kiosk, be chosen from an initial list of sites provided by Adshel and approved for suitability and compliance by:
       1. Auckland City Community Planning
       2. Auckland City Traffic and Roading Services
       3. Auckland City Property
       4. Adshel NZ Limited
       5. Auckland City Planning
       6. Chairperson of the Arts, Culture and Recreation Committee.
    3. That the agreed locations be subject to the formal consenting process required by the Auckland City Central Area Plan.

    CARRIED

20. LAGOON LEISURE AND FITNESS CENTRE, SIR WILLIAM JORDAN RECREATION CENTRE AND MT ALBERT COMMUNITY AND RECREATION CENTRE, REQUEST FOR TENDER, PROCESS

    1. That councillors Northey, Christian and Casey be appointed to form a sub-committee which has the delegation to receive a report and make decisions on the proposed proponents for the Lagoon Leisure and Fitness Centre, Sir William Jordan Recreation Centre and Mt Albert Community and Recreation Centre.
    2. That the decision of the sub-committee referred to in item 20 resolution A (6 April 2005 meeting) be reported to the Arts, Culture and Recreation Committee on 6 July 2005.

    CARRIED

21. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Glen Innes Pool – Rent Review	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Funding By Ministry Of Education To Educational Facilities In Council Supported Operations	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C3	Preferred Supplier Acceptance Report – CBD Streetscapes Stone Paving Supply Contract – Contract Number: CBD 017	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C4	Contract Variation Report – CBD Streetscapes Urban Design Project: Contract Number CBD 007	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C5	Auckland Philharmonia (AP) Recovery Package	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C6	Creative Communities Sub-Committee – Appointments For Community Representative Positions	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C7	Arena Update – Commercial Arrangements Requiring Council Approval Under Terms of Development Agreement	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    	To prevent the disclosure or use of official information for improper gain or improper advantage.	[Section 7(2)(j)]
    C2.	To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest.	[Section 7(2)(c)(ii)]
    C3	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    	To prevent the disclosure or use of official information for improper gain or improper advantage.	[Section 7(2)(j)]
    C4	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    	To prevent the disclosure or use of official information for improper gain or improper advantage.	[Section 7(2)(j)]
    C5	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
    C6	To protect the privacy of natural persons, including that of deceased natural persons.	[Section 7(2)(a)]
    C7	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
    	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]

    CARRIED

    There being no further business the Chairman declared the meeting closed at 1.18 pm.