________________________

1. APOLOGIES

   That the apologies received from Councillors Fryer and Storer be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 6 July 2005 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

   CARRIED

4. PUBLIC FORUM

   There were no requests to speak in public forum.

   CARRIED

5. REPORTS REQUESTED/PENDING

   That the reports requested/pending report of the Committee Services Manager dated 3 August 2005 be received as amended.

   Row No	Date Requested	Target Date	Report Title	Reason for Changing Target Date
   3	Combined Committees March 2005	Sep 2005	Pedestrian linkages between the Museum and Domain with Parnell	Mark Vinall has asked that this be removed
   4	31 March 2005	Aug 2005	Planned future growth in the Panmure Liveable Community Plan area	Mark Vinall has asked that this be removed
   10	Combined Committees 23 June 2005	Sep 2005	Berm Mowing	This report has been deferred until September 2005, has been transferred on RTS.
   12	2 August 2005	Nov 2005	Regional Funding Update	New report update coming from Community Planning

   CARRIED

6. NZ NATIONAL MARITIME MUSEUM QUARTERLY REPORT

   1. That the report of the Chief Executive Officer, NZ National Maritime Museum, dated 11 July 2005, be received.
   2. That the financial results to date and visitor statistics be noted.
   3. That the Chief Executive Officer, NZ National Maritime Museum, be congratulated on the Maritime Museum's solid performance over this quarter.
   4. That the Committee request events staff to actively involve the Maritime Museum in the Waterfront Festival and that the Manager, Recreation and Community Services, provide a brief report back to this Committee.

   CARRIED

7. STARDOME OBSERVATORY AND PLANETARIUM REPORT PERIOD 1 JANUARY 2005 TO 20 JUNE 2005

   That the report of the Chief Executive, Stardome Observatory, dated 17 January 2005, be received, and that staff be thanked for their continuing efforts to raise the profile of the Stardome Observatory and Planetarium.

   CARRIED

8. AUCKLAND FESTIVAL – POST FESTIVAL AND END OF YEAR REPORT

   That the trustees and management of The Auckland Festival Trust Incorporated be thanked for their reports and congratulated on the success of the 2005 Auckland Festival, AK05 as well as the end of year financial result for 30 June 2005.

   CARRIED

9. TAMAKI COLLEGE COMMUNITY RECREATION CENTRE TRUST – 2004/2005 PERFORMANCE REVIEW AND THREE YEAR FUNDING PROPOSAL

   1. That an operational grant of $100,000 be provided to the Tamaki College Community Recreation Centre Trust for 2005/2006, 2006/2007 and 2007/2008 subject to the successful negotiation of a three year funding agreement based on the following:
      • 40% of the annual operating grant to be allocated towards the cost of providing programmes for community use
      • 20% of the annual operating grant to be allocated towards the cost of hirage of facilities within the Recreation Centre by members of the local community
      • 33% of the annual operating grant to be allocated to Recreation Centre operating expenses
      • 7% of the annual operating grant to provide for new and/or replacement minor fixed assets for use by the Community.
   2. That a separate grant of $15,000 should not be provided to the Trust for the long-term building maintenance of the facility.
   3. That Auckland City commends the Trust, particularly the Tamaki College Recreation Centre's manager Lee Jones, in achieving more community usage of the facility and successfully meeting the needs of the community and school in a facility partnership.
   4. That the Committee strongly supports the maintenance of a high level of community access and service to the Tamaki College Recreation Centre.

   Cr Northey moved the following amendment to B.

   2. That the issue of whether and how Council should appropriately contribute to the long-term building maintenance of the Tamaki Recreation Centre be reported to the October meeting of the Committee.

   Voting was by show of hands and LOST by 4 votes to 2.

   1. That an operational grant of $100,000 be provided to the Tamaki College Community Recreation Centre Trust for 2005/2006, 2006/2007 and 2007/2008 subject to the successful negotiation of a three year funding agreement based on the following:
      • 40% of the annual operating grant to be allocated towards the cost of providing programmes for community use
      • 20% of the annual operating grant to be allocated towards the cost of hirage of facilities within the Recreation Centre by members of the local community
      • 33% of the annual operating grant to be allocated to Recreation Centre operating expenses
      • 7% of the annual operating grant to provide for new and/or replacement minor fixed assets for use by the Community.
   2. That a separate grant of $15,000 should not be provided to the Trust for the long-term building maintenance of the facility.
   3. That Auckland City commends the Trust, particularly the Tamaki College Recreation Centre's manager Lee Jones, in achieving more community usage of the facility and successfully meeting the needs of the community and school in a facility partnership.
   4. That the Committee strongly supports the maintenance of a high level of community access and service to the Tamaki College Recreation Centre.

   CARRIED

10. MT EDEN METHODIST CHURCH FACILITY PARTNERSHIP PROPOSAL

    1. That the Arts Culture and Recreation Committee approves progressing the Mt Eden Methodist Church proposal as a facility partnership provided suitable community uses are identified.
    2. That officers continue discussions with the Mt Eden Methodist Church and report back to the Facility Partnership workshop on 10 October 2005 with recommendations on the level of funding that would be appropriate from the Facility Partnership fund.
    3. That the Committee acknowledge and thank the local congregation of the Auckland Methodist Central Parish for their efforts in working towards a positive community solution.

    CARRIED

11. PHILIPS AQUATIC FACILITY PARTNERSHIP PROPOSAL

    1. That the officers commence discussions with the Mt Albert Grammar School Swimming Pool Trust to develop the business case and submit a proposal based around the need for financial support under the Facility Partnership Scheme for both the outstanding major maintenance (renewal) work as well as a new learn-to-swim pool.
    2. That the proposal be presented to the Facility Partnership workshop on 10 October 2005 for further consideration.

    CARRIED

12. ANNUAL REPORT ON VOLUNTEER ACTIVITIES IN PARKS

    1. That the Committee notes that Officers have consolidated volunteer activities around three core programmes and are working towards ensuring community park care groups receive the highest level of support possible.
    2. That officers be thanked for their continued work and support of volunteer programmes.

    CARRIED

    Secretarial note:

    The Committee notes that Ward Managers need to be informed of volunteer activities before they occur in the local wards.

13. WAIHEKE RECREATION CENTRE TRUST

    1. That officers report back to the Arts, Culture and Recreation Committee Facilities Partnership Workshop on 10 October 2005 with details of the proposed grant, to assist the Waiheke Recreation Centre Trust purchase equipment for the Waiheke Recreation Centre.
    2. That the Committee notes that surplus Council-owned fitness equipment will be re-located for use at the Waiheke Recreation Centre from other Council facilities.
    3. That the Committee notes that this grant would be separate to any operational grant provided to the Waiheke Recreation Centre Trust, as has been provided to the Trust in previous years.

    CARRIED

14. ACQUISITION OF LAND BY GIFT – 26 AND 28 O'BRIEN ROAD, KAUAKARAU BAY, WAIHEKE ISLAND

    1. That in order to acquire up to 1280m2 (subject to survey) of land at 26 and 28 O'Brien Rd for addition to the adjoining Kauakarau Bay Forest Scenic Reserve, it is recommended the Arts Culture and Recreation Committee approve the acquisition of the land at nil consideration, with Council to pay all costs associated with the transfer and subject to the transfer document being to the satisfaction of the Corporate Solicitor.
    2. That the Group Manager, Property send a letter of thanks to the landowner Lindsay Meager for the generous gift of land to the City.

    CARRIED

15. LICENCE TO OCCUPY, WAIHEKE ISLAND RUGBY CLUB INCORPORATED

    1. That the Arts, Culture and Recreation Committee approve
       1. the granting of a licence to occupy to Waiheke Island Rugby Club Inc. for the period 1 March 2005 to 30 September 2005 over part of the Onetangi Sports Park Pavillion as outlined below:
          • office space all year round
          • upstairs meeting spaceMondays nil usage
          • Tuesdays 5 pm to 10 pm
          • Wednesdays 5 pm to 10 pm
          • Thursdays 5 pm to 10 pm
          • Fridays 5 pm to 10 pm
          • Saturdays 8 am to 12.00 midnight
          • Sundays 8 am to 6 pm

          tuckshop club use of the tuckshop for weekend playing days during hours of booked use of the sports fields.

       2. that the licence to occupy provide two rights of renewal of three years each, finally expiring on 30 September 2011
       3. that the Waiheke Island Rugby Club Inc. pay $1000 plus GST per annum fee for the licence period 1 March 2005 to 30 September 2005. The Waiheke Island Rugby Club Inc. is not responsible for maintenance, cleaning or utility costs of the facility as these are covered in the licence fee. The Waiheke Island Rugby Club Inc. will be responsible for all costs associated with the bar facility, trophy cabinets, Sky TV, including security, repair and replacement and insurance of the Clubs chattels
       4. that the licence to occupy includes a general clause requiring the Waiheke Island Rugby Club Inc to accomodate Waiheke United Association Football Club Inc's usage, sixteen Saturdays for Waiheke Island Harriers and Athletics Club Inc. and two Sundays for Waiheke Island Tennis Inc.
       5. that the licence to occupy includes a general clause requiring the Waiheke Island Rugby Club Inc to accommodate reasonable requests for use of the upstairs meeting space if it is not required during the licence hours to occupy.
       6. that the licence to occupy includes a general clause requiring the Waiheke Island Rugby Club Inc. to provide an annual report and a set of audited accounts annually to Auckland City Council.

    CARRIED

16. PROPOSED FIREWORKS BAN TAMAKI DRIVE

    1. That the Arts, Culture and Recreation Committee supports the proposal to ban the letting off of fireworks for reasons of public safety on the following areas of open space along Tamaki Drive from Okahu Bay to Achilles Point for an appropriate period in 2005.

       Okahu Bay, Watene Reserve, Whenua Rangitira, MJS Memorial, Orakei Domain, Selwyn Domain, Kohimarama Beach, Vellenoweth Green, St Helier's Bay Beach, Ladies Bay, Achilles Point

    2. That the Ngati Whatua o Orakei Reserves board be approached for its consent to extend the ban to the Whenua Rangatira and Okahu Bay.
    3. That the Arts, Culture and Recreation Committee recommends to the Planning and Regulatory Committee that the ban be put in place under the provisions of Auckland City bylaw 20.3.1.
    4. That officers consider mechanisms in the bylaw that would assist police in controlling unwanted behaviour in other public places as a consequence of the relocation of problem activity.

    CARRIED

17. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    1. That the public be excluded from the following part(s) of the proceedings of this meeting.

       The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

       Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
       C1.	Springs Promotion Ltd – Contract Renewal	Good Reason to withhold exists under section 7	Section 48(1)(a)
       C2	Landowner Consents – Vodafone 3G Network Roll-Out	Good Reason to withhold exists under section 7	Section 48(1)(a)

       This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

       Item No.	Reason to withhold information under section 7
       C1.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
       C2.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]

    2. That Graeme Easte, Chairman of the Western Bays Community Board, be permitted to remain for item C1 in order to assist the Committee in their deliberations.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 12.10pm.