That apologies from Councillor Hucker for non-attendance, Councillor Millar for lateness, and Councillor Leighton for early departure be accepted.

That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 7 September 2005 and the minutes of the Extraordinary Joint Meeting of the Arts, Culture and Recreation Committee and the Economic Development and Sustainable Business Committee meeting held on Wednesday, 7 September 2005, be confirmed as true and correct records.

4.1. AVONDALE COLLEGE COMMUNITY STADIUM – ROSS RATTRAY AND SUE LEES – ITEM 7

That Ross Rattray and Sue Lees representing Avondale College be thanked for their presentation regarding the Avondale College Community Stadium.

4.2. LEISURE PARTNERSHIP PERFORMANCE REVIEW 2004/2005 – SIMON PETERSON REPRESENTING SPORT AUCKLAND – item 8

That Simon Peterson representing Sport Auckland be thanked for his presentation regarding Sport Auckland.

4.3. NEW THEATRE INITIATIVE – MARGARET BELICH (ITEM C5)

That Margaret Belich, Pam Canning, Roger Hall and Justin Lewis, representing the New Theatre Initiative, be thanked for their presentation regarding the New Theatre Initiative.

That the Delegated Decisions Report of the Committee Services Manager dated 2 November 2005 be received with the political delegations corrected.

1. That the Arts, Culture and Recreation Committee approve a one year funding agreement of $15,000 between the Avondale College and the Auckland City Council for 2005/2006.
2. That once a new Trust is established to manage the stadium and sports field, Council approve a 3 year funding agreement which includes provision for appropriate community access and financial accountability.
3. That officers investigate contributions by the Ministry of Education for school facilities and report back to the Committee.

1. That the committee acknowledge and thank Surf Lifesaving Northern Region, Sport Auckland and Watersafe Auckland for their dedication in delivering on funding agreements and their contribution to Auckland communities.

That Ms Barbara Cox, Harry Dodd and Bob Douglas be thanked for their presentation to the Committee on the Mt Wellington Stadium.

1. That the Arts, Culture and Recreation Committee approve
   1. The granting of a renewal of lease to the Gladstone Tennis Club Inc. over part of the land at the corner of Gladstone and Balfour Roads, Gladstone Reserve, Parnell for a term of five years, commencing 1 March 2005 and expiring on 28 February 2010 noting that the lease will finally expire on 28 February 2015 at which time the Gladstone Tennis Club Inc. will need to apply for a new lease.
   2. That the Gladstone Tennis Club Inc. be given notice in writing of an increase in rent to $500 per annum rental plus GST as per the terms and conditions laid out in the lease.
   3. That a variation of lease to vary the clause relating to reversion of improvements upon termination be approved to facilitate the club's application for funding to ASB Trust. The clause will be varied to the standard clause now included in all community and recreation leases.
   4. That a variation of lease to vary the clause relating to assignment and subletting, in particular the clause relating to hiring out and letting out be approved. The clause will be varied to the standard clause now included in all community and recreation leases.

This item was withdrawn.

1. That the Arts, Culture and Recreation Committee approve the granting of a lease to the Otahuhu Softball Club Inc. over the footprint of the former Otahuhu Athletics clubrooms located at Sturges Park, 25A Fort Richard Road, Otahuhu for an initial term of five years commencing, 1 December 2005 and expiring on 1 December 2010 with two further right of renewals of five years each. The lease will finally expire on 1 December 2020 at which time the Otahuhu Softball Club Inc. will need to apply for a new lease.
2. That the transfer of building ownership over the premises of the former Otahuhu Athletics clubrooms to the Otahuhu Softball Club Inc. for the nominal consideration of $1.00 be subject to the following:
   1. that the Otahuhu Softball Club Inc. to have full building ownership responsibility for the duration of the lease
   2. that on expiry or termination of the lease the building ownership is to revert to council ownership in accordance with the standard lease provisions relating to reversion of improvements.
3. That the Otahuhu Softball Club Inc. pay $250 plus GST per annum rental from 1 December 2005 as per the terms and conditions of the Community and Recreation Lease Policy plus all outgoings and insurance. The Otahuhu Softball Club Inc. will be responsible for all internal and external maintenance and all graffiti removal.
4. That the lease include a clause requiring the Otahuhu Softball Club Inc. to provide its annual report and a set of current annual accounts to Auckland City Council.

1. That Larry Robbins, Chief Executive Officer, NZ National Maritime Museum, be thanked for his report, noting the financial results to date and increased visitor statistics, and congratulated on the Museum's involvement with the LEOTC (Learning Experiences Outside of the Classroom) programme.
2. That once funding agreements have been ', the NZ National Maritime Museum report to the committee on a six monthly basis.
3. That the committee notes that a presentation on the Maritime Museum's involvement with the Waterfront Festival will be given at the Economic Development and Sustainable Business Committee meeting on 2 November 2005, and that the committee request staff follow up on arrangements between the Maritime Museum and the Waterfront Festival organisers.

1. That the Chief Executive, Peter Kennedy-Good, and Victoria McArthur, Marketing Manager, of the Stardome Observatory, be thanked for their presentation on the quarterly report.
2. That once funding agreements have been ', the Stardome Observatory report to the committee on a six monthly basis.
3. That the committee notes the Stardome Observatory's increased profile and success in obtaining regional funding from other Territorial Local Authorities.

That the Committee endorse the Public Art Toolkit as an internal decision-making process to ensure city wide consistency in the application of process and procedure for public art projects.

1. That an operational grant of $70,000 be provided to the East City Community Trust for 2006/2007, 2007/2008 and 2008/2009 subject to the Trust meeting annual performance standards.
2. That the request for a one-off separate grant of $20,000 to resurface the stadium floor be declined.
3. That a three-year funding contract be negotiated to the satisfaction of the Business Services Manager, Community Planning.

1. That a public fireworks display in 2005 with commercial partners in the Tamaki Drive/harbour side open space areas not be progressed in 2005.
2. That the investigation of a civic fireworks display be referred to the Events Sub-group for consideration and the outcome reported back to this committee.

That the trespass authority for Christmas in the Park and Sky City Starlight Symphony be noted.

1. That approval be given to the grant of a new lease to The Handweavers and Spinners Guild Auckland Inc over the Auckland Women's Bowling Club building for a maximum term of 5 years commencing 1 July 2005 on terms and conditions consistent with Council's lease policy; and
2. That in order to hear any objections that may be received, the committee approve the appointment of Councillor Fryer and Councillor Casey to hear objections in terms of the Reserves Act 1977 and report back to the committee in due course.

1. That it be recommended to Council that Mr Paul Harrop be appointed as the Chairperson of the Mt Albert Grammar School Community Swimming Pool Trust Board, commencing July 2005.
2. That the committee sincerely thank Mrs Helen White for her efforts and contribution as Chairperson of the Mt Albert Grammar School Community Swimming Pool Trust Board over the last four years.

That the report of the Contract Manager dated 14 October 2005 and the booklet titled "Auckland City Leisure Facilities Report 2004/2005" be received.