That apologies from Councillor Vern Walsh (absent on Council business), Councillor Christine Caughey for non-attendance, and the Deputy Mayor, Dr Bruce Hucker for early departure, and Councillor Richard Northey for lateness be accepted.

That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 2 November 2005 be confirmed as a true and correct record.

3.1 GREY LYNN PARK SWIMMING POOL - LETTER OF THANKS

That this item be considered as extraordinary business at item 17, as it was received after the agenda was printed.

That the reports requested/pending report of the Committee Services Manager dated 7 December 2005 be received and amended as follows:

That the Delegated Decisions Report of the Committee Services Manager dated 7 December 2005 be noted.

That Mr Brian Slater and Mr Ray Owers be thanked for their presentation to the committee regarding the Churchill Park Draft Concept Plan.

That item 12 be taken at this point.

1. That a community loan to Tri Star Gymnastics Club Inc. be approved in principle, on the following terms:
   1. That the amount be up to a maximum of $200,000,
   2. That the interest rate be 4.5% per annum (on the reducing balance),
   3. That the term of the loan be for 10 years,
   4. That if approved, the drawdown of the loan shall only occur after all other funding sources have been accessed, and only sufficient funds needed (to the maximum of $200,000) to complete the project shall be drawn down,
   5. That Tri Star Gymnastics Club Inc. use all efforts possible to raise funds from other sources to minimise the amount of the community loan,
   6. That the lease agreement include a clause whereby a default under the loan agreement will be deemed to be a default under the lease,
   7. That final approval for the loan will be subject to the release of the Facility Partnership Grant of $1.0M being approved,
   8. That all other terms and conditions be in accordance with the Community Loan Policy - 2005.
2. That Tri Star Gymnastics Club Inc. be given until 28 February 2006 to raise all the funds necessary to cover the costs associated with this project. If all the funds have not been raised by this date, the matter is to be referred back to the April 2006 meeting of the Arts, Culture and Recreation Committee for further direction.
3. That if approval for the Facility Partnership grant is withdrawn, or any other conditions are imposed on Tri Star Gymnastics Club Inc., that the approval for the community loan is to also be withdrawn, or have the same conditions applied to it, as the case may be.
4. That the committee notes with concern the budgetary constraints and ongoing maintenance issues should this project proceed.

1. That the Arts, Culture and Recreation Committee approve the surrender of the current lease to Richmond Rovers Rugby League and Sports Club Inc. to accommodate the club's application for ASB Trust funding.
2. That the committee grant a lease to Richmond Rovers Rugby League and Sports Club Inc., subject to ASB Trust's funding approval, to accommodate the club's application for ASB Trust funding for the area currently occupied by the Richmond Rovers Rugby League Club Inc. at 55-61 Elgin Street, Grey Lynn for one term of five years, commencing on 8 December 2005, with two rights of renewal of five years each. The lease will finally expire on 7 December 2020 at which time Richmond Rovers Rugby League and Sports Club Inc. will need to apply for a new lease.
3. That the Richmond Rovers Rugby League and Sports Club Inc. pay $500 per annum rental as per the terms and conditions of the Community and Recreation Lease Policy and all outgoings and maintenance, including graffiti removal.
4. That the Richmond Rovers Rugby League and Sports Club Inc. be required to provide yearly accounts for monitoring of its profit from bar sales and general account management.
5. That if a review of the Richmond Rovers Rugby League and Sports Club Inc.'s accounts indicate the club is operating outside the terms of the community and recreation lease policy i.e. operating for a profit, then the rental be reviewed in accordance with the policy.
6. That the lease officer work with Richmond Rovers Rugby League and Sports Club Inc. to identify suitable users for potential sharing of the facility during the available day time hours.
7. The lease is to include a clause that acknowledges the proposals of the Grey Lynn Precinct Plan 2004/05, requiring Richmond Rovers Rugby League and Sports Club Inc. to abide by any requirements made by Council for the future development of the park and its buildings as outlined in the precinct plan.

1. That the committee approve the Windmill Park facility to be retained for netball use in response to city-wide assessment of netball needs, as provided by Netball Auckland Waitakere, and for summer tennis and casual public use.
2. That the committee approve the granting of a lease to Auckland Catholic Netball Association Inc. over the two clubrooms and 12 netball courts located at Windmill Park, 48-108 Windmill Road, Mt Eden for an initial term of five years commencing on 1 March 2006 and expiring on 1 March 2011 with two further right of renewals of five years each. The lease will finally expire on 1 March 2021 at which time Auckland Catholic Netball Association Inc. will need to apply for a new lease.
3. That the following conditions apply in relation to the three distinct assets that comprise the lease:
   1. That the transfer of building ownership of the former Auckland Netball clubrooms from Auckland City Council to Auckland Catholic Netball Association Inc. for the nominal consideration of $1.00;
      1. That the Auckland Catholic Netball Association Inc. to have full building ownership responsibility for the duration of the lease including internal, external and structural maintenance, graffiti removal, outgoings and all public liability, contents, building and plate glass insurances.
      2. That on expiry or termination of the lease the building ownership reverts to council ownership in accordance with the standard lease provisions relating to reversion of improvements.
   2. 1. That the Auckland Catholic Netball Association Inc. will be responsible for all internal and external maintenance on the council owned pavilion (except for structural maintenance), graffiti removal, outgoings and all public liability, contents, and plate glass insurances. Council will be responsible for building insurance.
      2. That officers investigate the possibility of a transfer of building ownership of the Auckland City Council owned pavilion to Auckland Catholic Netball Association Inc. The ownership of both assets would assist any future development of a new facility (requiring ASB Trust funding) by Auckland Catholic Netball Association Inc. and also make maintenance (including structural maintenance) the responsibility of Auckland Catholic Netball Association Inc.
   3. That after the courts have been returned to appropriate standards by Auckland City Council, Auckland Catholic Netball Association Inc. will be fully responsible for maintenance to that standard i.e. all on-going maintenance associated with the 12 courts, including court markings, surface and fence repairs.
   4. 1. That Auckland Catholic Netball Association Inc. pay $250 plus GST per annum rental plus GST from 1 March 2006 as per the terms and conditions of the Community and Recreation Lease Policy.
      2. That the lease include a clause requiring Auckland Catholic Netball Association Inc. to provide its annual report and a set of current accounts annually to Auckland City Council.
      3. That the lease provide for a rent review to be undertaken if the accounts suggest that Auckland Catholic Netball Association Inc.'s operation is not compliant with the Community and Recreation Lease Policy i.e. operating for a profit.
   5. That the lease provide for summer usage of the council owned pavilion and allocated tennis courts by Auckland Tennis through a sub-licence arrangement. This arrangement will continue the summer usage previously enjoyed by Auckland Tennis.
   6. That the lease include a redevelopment clause giving Council the right to terminate any part or the whole of the premises, giving one years notice if the premise is required for redevelopment for community and recreation purposes.
4. That the committee notes the intention of the Catholic Netball Association to change their name, and constitution, and applauds their commitment to junior players.

1. That the Arts, Culture and Recreation Committee approve the release of the draft 'Churchill Park Long Term Landscape Concept Plan' dated November 2005 for public consultation.
2. That officers continue to investigate the land swap options with Churchill Park School.
3. That the comments received from members of the public at the Eastern Bays Community Board meeting on 14 November 2005 be attached to the documentation of the Concept Plan and released for public consultation.

1. That the committee supports continued discussion for active recreational land in the Tamaki-Maungakiekie ward.
2. That officers investigate securing continuous and safe public access along the Manukau foreshore.
3. That the committee notes concerns around ongoing operational issues such as service levels and maintenance funding in these areas.

1. That, subject to any suggested amendments, the Arts, Culture and Recreation Committee endorse the Draft Manukau Harbour Coastal Reserves Management Plan (Avondale/Mt Roskill) for public notification.
2. That the Arts, Culture and Recreation Committee endorse the inclusion of Pallister Reserve, Halsey Esplanade Reserve, Sylvania Crescent Reserve, and Taylor's Bay Reserve within the Manukau Harbour Coastal Reserves Management Plan.
3. That representatives from the Avondale and Mt Roskill Community Boards be appointed to be part of the Arts, Culture and Recreation Committee panel to hear submissions and make decisions on the final changes to the Manukau Harbour Coastal Reserves Management Plan (Avondale/Mt Roskill).

That once the inventory of public works has been completed, this be distributed to Community Boards, and that they be requested to add any omissions to the inventory.

1. That the revised concept plan for stage one and two of The Landing be endorsed, noting that:
   1. detailed design for stage one and two will be reported to The Landing Working Party for feedback.
   2. further design and consultation is required on stage three (the small boats area and multipurpose facility) and will be reported back to this committee in due course.
   3. the size of the hardstand will be determined once the design for stage three has been resolved, and the reduction of the hardstand will be staged accordingly.
2. That approval for construction of stage one and two will be sought under council delegation once final designs have been approved by The Landing Working Party.
3. That a design brief is developed for the Royal Akarana Yacht Club (RAYC) building between Council and the Club to ensure that urban design standards are met, and that the concept for the RAYC building is presented to the Urban Design Panel for review.
4. That an agreement to lease be negotiated with the RAYC at The Landing for:
   1. a New Site for a term of 35 years, if the RAYC elects to construct a new clubhouse; or
   2. the current site and improvements for 5 years plus 2 rights of renewal of 5 years each, if the RAYC elects not to construct a new clubhouse; and (in either case)
   3. the current site and improvements for the period from the date of this agreement until either of the leases referred to above commences.
   4. that questions of ownership of the existing building be clearly stated.

on terms generally consistent with the proposed key terms for the leases as indicated in the proposed RAYC lease terms, subject to the following conditions:

1. That the delegated authority is given to the Chair, Arts Culture and Recreation, and General Manager, Art Community and Recreation to sign off the final lease terms and conditions.
2. That the outcomes of the lease agreement be reported to the Hobson Community Board early in 2006.

1. That the letter of thanks from a member of the public regarding the Grey Lynn Park swimming pool be noted, and that the Chair respond to this letter.
2. That the Manager, Community Planning pass on the contents of the letter to the appropriate staff.