Auckland City Council - ARTS, CULTURE AND RECREATION COMMITTEE

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Arts, Culture and Recreation Committee

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MINUTES OF A MEETING OF THE ARTS, CULTURE AND RECREATION COMMITTEE HELD ON WEDNESDAY, 1 FEBRUARY 2006 AT 9.36 AM

PRESENT:	Councillors:	Penny	Sefuiva	[Chairman]
		Vern	Walsh, JP	[Deputy Chair]
		Dr Cathy	Casey
		Christine	Caughey	[until 10:24am item 7; from 10:32am item 8]
		Bill	Christian, JP
		Glenda	Fryer	[from 10:05am until 10:15am part item 4.2]
		Deputy Mayor, Dr Bruce Hucker	Dr Bruce Hucker
		Linda	Leighton
		Toni	Millar, JP	[from 9:45am part item 4.1; until 10:41am item 9; from 10:47am part item 9]
		Scott	Milne, JP	[from 10:00am item 4.2]
		Richard	Northey, ONZM
ALSO PRESENT:		Leila	Boyle	[from 9:46am item part 4.1]
ABSENT:		Faye	Storer

APOLOGIES
That the apology from Councillor Milne for lateness be accepted.

CARRIED
CONFIRMATION OF MINUTES
That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 7 December 2005 be confirmed as a true and correct record.

CARRIED
EXTRAORDINARY BUSINESS
3.1 Vaana Peace Mural Restoration Project

That the matter of the Vaana Peace Mural Restoration Project be discussed at the end of the open section of the meeting as item 16 in order to update the Committee on this project which is part of Urban Renewal through the Arts Program.

CARRIED
PUBLIC FORUM
4.1. COLIN MCCOLL REPRESENTING THE AUCKLAND THEATRE COMPANY (ITEM 6)

That Mr Colin McColl, Mr Christopher Toogood and Ms Kim Acland representing the Auckland Theatre Company be thanked for their presentation regarding the Auckland Theatre Company funding submission.

CARRIED

The Chairman moved:
That item 6. be taken at this point.

CARRIED
4.2 MR LES ANDREWS – LES & SONIA ANDREWS CULTURAL FOUNDATION

As this is the Year of the Veteran, Mr Andrews would like to hold a function/concert at Aotea Centre on 23 April 2006 to celebrate the day the prisoners of war were released from Stalag camps in Germany. He is seeking financial assistance from the committee.
1. That Mr Les Andrews be thanked for his presentation seeking financial assistance for a concert to celebrate the day prisoners of war were released from Stalag camps in Germany.
2. That the committee commends the initiative of Les & Sonia Andrews for the proposed Veterans concert and request follow-up support by the chairperson of Arts, Culture & Recreation Committee and General Manager Arts, Community and Recreation.
CARRIED

[ATTACHMENT 4.2]

REPORTS REQUESTED/PENDING

That the reports requested/pending report of the Committee Services Manager dated 26 January 2006 be received and amended as follows:

Row	Date Requested	Target Date	Report Title	Reason for Changing Target Date
1	February 2006	March 2006	Renewal of Lease Scouts Association	A meeting with the lessee is due to take place in February. A report will go to the Community Board and reported back to the March 2006 meeting.
2	Feb 2006	March 2006	Open Space Strategy	A report will be presented after the workshop held in February.

CARRIED

AUCKLAND THEATRE COMPANY FUNDING SUBMISSION
1. That an additional $20,000 be provided for Auckland Theatre Company (ATC) from the Arts Alive budget from 2006/07 bringing the total grant to ATC $105,000.
2. That a three year funding agreement with an annual review be developed for Auckland Theatre Company subject to approval of the Chairperson of the Arts Culture and Recreation Committee and the General Manager, Arts Community and Recreation.
3. That the committee notes the regional funding initiative if successful will result in increased funding for ATC and other groups.
4. That staff report back on adequacy of current Arts budgets given no inflationary increases have occurred over past years.
CARRIED

FINANCIAL CONTRIBUTIONS AND DEVELOPMENT CONTRIBUTIONS – PROJECTS FOR INCLUSION IN THE 2006/2007 DRAFT ANNUAL PLAN

That it be recommended to Combined Committees that the financial contributions and development contributions projects listed be included in the 2006-07 Draft Annual Plan.

Recommended projects for 2006/2007 APPENDIX 2

Project Number	Project Title	Project Description	2006-07 Budget
AVONDALE
Financial Contributions
522/721008	Blockhouse Bay Rec Res #4 field lights	Install sportsfield training lights to improve capacity	150,000
522/722008	Blockhse Bay mainstreet - Armanesco Res	Detailed design for reserve redevelopment including footpaths, seating, planting and entries to library and Armanesco House	50,000
522/732010	Tony Segedin Reserve Upgrade	Detailed design for reserve upgrade including access, drainage, lighting, revegetation	50,000
522/731019	Riversdale Res #7 field training lights	Install sportsfield training lights to improve capacity	15,000
Land Acquisition
	Open Space Acquisition - Avondale		1,300,000

EASTERN BAYS
Financial Contributions
352/722009	Churchill Park car park add costs	Additional costs to construct carpark due to Environment Court appeal	50,000
352/722003	Churchill Park development	Detailed design and consents to implement concept plan	80,000
352/731004	Ngahue Res dvlpmt incl sprtsfields	Creation of two new sportfields, including earthworks and associated infrastructure	650,000

Development Contributions
522/821002	The Landing design and consents	Design and consents associated with development of The Landing	80,000
352/723003 and 522/823002	St Heliers Beach Reserve upgrade	Detailed design for the redevelopment of the foreshore in line with the beach resanding project to incorporate upgraded pedestrian amenities, seating and beach access.	1,100,000

EDEN-ALBERT
Financial Contributions
352/731005	Owairaka Ave Park development	Develop community amenity in new reserve as per approved concept plan	145,000
Development Contributions
522/831025	Warren Freer Park #1 field lights	Install sportsfield training lights	20,000
522/731003	Owairaka Ave Park development	Earthworks, walkways and landscaping to develop community and recreation activities as per approved concept plan		725,000

GREAT BARRIER
No funds for financial contributions projects and development contributions projects.

HOBSON
Residential
Financial Contributions
352/713003	Ak Museum surrounds & Cenotaph dvlpmt DD	Detailed design for the improved facilities to the north of the Auckland War Memorial Museum per concept design plan		80,000
522/713001	Akl Domain lights stg4 GrdstandRd&Cent Wlkwy	Continue lighting Stage 4 per the lighting audit recommendations		130,000
522/733006	Hobson Walkway, Pt Resolution to Awatea	Develop walkway from Pt Resolution to Awatea		300,000
522/732017	Glenside Reserve South	Consent & implementation of landscaping, planting, furniture & access improvements for new reserve		250,000
522/732005	Heard Park redevelopment	Redevelopment to create a vibrant multi-functional urban park in Parnell		640,000
522/733022 and 522/733007	Orakei Basin walkway development	Construction of a walkway to complete encircling Orakei Basin in line with developed plans		550,000
Development Contributions
522/811002	Auckland Domain sandcarpet #8	Detailed design for sportsfield sandcarpets		45,000
Land Acquisition
	Open Space Acquisition - Hobson		2,000,000


Newmarket
Development Contributions
522/450099	Newmarket streetscape upgrade	Upgrade of the footpaths in Newmarket mainstreet		701,830

MAUNGAKIEKIE
Financial Contributions
522/750131	Ellerslie Memory Corner add funding	Additional funding for Memory Corner development		95,000
352/722004	Onehunga Bay Reserve upgrade	Detailed design and consents for improvements to Onehunga Bay Reserve, including access, circulation, planting, structures, & furniture.		50,000
Development Contributions
522/821048	Waikaraka Pk redvlpmt stg 4 train lights	Sportsfield training lights installation		200,000
Land Acquisition
	Open Space Acquisition – Maungakiekie			600,000

ROSKILL
Financial Contributions
522/733015	Underwood Pk & Walmsley Pk imprvmts	Reserve upgrade including landscaping, planting, pathway connections to surrounding streets		440,000
522/721049	War Memorial Pk-Roskill sand #5 field	Install sportsfield sandcarpet		240,000
352/722005	Monte Cecilia Park master plan	Master plan development costs		20,000
352/722006	Monte Cecilia development	Add to and improve facilities of this reserve that increase it's profile and attract citywide use		200,000

Development Contributions
522/822005	Monte Cecilia design and consents	Stage 1: Design & consents for Monte Cecilia development		80,000
Land Acquisition
	Open Space Acquisition - Roskill			800,000

TAMAKI
Financial Contributions
522/732008	Talbot Res developmt stg 2	Provide community amenity in reconfigured reserve		400,000
522/721032	Mt Wellington War Mem Res sand #1 field	Sandcarpet upgrade and training light installation		175,000
522/731021	Seaside Park sandcarpet #5 field	Install sandcarpet no. 5 field		175,000
522/731027	Bert Henham Pk #2 field training lights	Install sportsfield training lights		20,000
522/721039	Sturges Park #1 field training lights	Install sportsfield training lights		20,000
522/732024	Maybury-Taniwha Upgrade	Detailed design and consents to improve facilities of this reserve to attract use from the wider district		40,000
522/731001	Bert Henham Park sandcarpet #2 field	Install sandcarpet		160,000
352/733003	Waipuna Headland Development	Develop coastal reserve (stage 1) including walkways, look out points, landscaping, planting, signage		100,000
Development Contributions
522/831006	Pt England Reserve carpark stg 2	Stage 2 development of reserve carpark	375,000
522/850143	Panmure town centre upgrade AUL P1	Stage 2 town centre upgrade including community centre carpark and footpaths, furniture, planting and lighting in eastern Queens Road.	1,600,000
Land Acquisition
	Open Space Acquisition - Tamaki			240,000

WAIHEKE
No funds for financial contributions projects and development contributions projects.

WESTERN BAYS
Financial Contributions
522/732006	Raymond Reserve redevelopment	Stage 2 implementation of concept plan - detailed design, consents, improvements to upper level of the park (planting, carpark, pathway, signage)		250,000
522/733011	Bella Vista Reserve upgrade add costs	This project is to cover the additional funding required to develop Bella Vista Reserve as per the concept plan (adopted in 2002).		105,000
522/733013	Wairangi Reserve upgrade additional cost	This project is to cover the additional funding required to develop Wairangi Wharf Reserve as per the concept plan (adopted 2002) & approved 2005.		32,000
522/733012	Cremone Reserve upgrade additional costs	This project is to cover the additional funding required to develop Cremorne Reserve as per the concept plan (adopted in 2002).		90,000
522/733008	Herne Bay Reserve upgrade additnal cost	This project is to cover the additional funding required to develop Herne Bay Reserve as per the concept plan (adopted in 2002).		110,000
522/733010	Home Bay reserve upgrade additional cost	This project is to cover the additional funding required to develop Home Bay Reserve as per the concept plan (adopted in 2002).		40,000
522/733009	Marine Parade Reserve upgrade add cost	This project is to cover the additional funding required to develop Marine Parade Reserve as per the concept plan (adopted in 2002).		75,000
522/721038	Seddon Fields training lights 3&4 fields	Sportsfields training lights		175,000
522/721054	Western Springs playing field drainage	Detailed design for playing field drainage		60,000
Land Acquisition
	Open Space Acquisition – Western Bays		1,600,000

That the Committee endorse the order of priority for the pending Citywide financial contribution projects.

CARRIED

TALBOT PRECINCT RESERVES – PARK NAMES
That the northern reserve be named Talbot Park and the southern reserve be named Kotuku Park.

CARRIED
VOLUNTEERING AUCKLAND
That the committee notes the valuable knowledge and ideas being generated from closer liaison with Volunteering Auckland and the value their expertise brings to the parks volunteer programme.

CARRIED
COUNCILLOR CAPACITY BUILDING PROGRAMME STUDY TOUR

Deputy Mayor Councillor Hucker moved the following motion:

That the committee approve Councillors Sefuiva and Walsh to accompany staff on the proposed study tour to Vancouver, London and related English cities, Germany and Valencia.

CARRIED
COMMUNITY USE OF SCHOOL SWIMMING POOLS

That the memorandum of the Team Leader Recreation, dated 7 December 2005 on community use of school swimming pools be received.

CARRIED

Councillors Casey and Fryer wished their vote against the motion be recorded.
URGENT DECISION – BIC RUNGA CONCERT IN TAHAKI RESERVE

That the urgent decision approving the Bic Runga "Birds" concert in Tahaki Reserve on 1 April 2006 be noted.

Councillor Casey moved the following amendment by addition:

That the Arts, Culture and Recreation Committee recommends that Auckland City develops a policy regarding the use of council reserves for commercial gain.

The vote was put by show of hands and LOST

The Chairman put the following substantive motion:

That the urgent decision approving the Bic Runga "Birds" concert in Tahaki Reserve on 1 April 2006 be noted.

CARRIED
2006/2007 DRAFT ANNUAL PLAN – AUCKLAND WAR MEMORIAL MUSEUM

That this report be received, and that no submission be made by the Auckland City Council.

CARRIED
2006/2007 DRAFT ANNUAL PLAN – MOTAT

That this report be received, and that no submission be made by the Auckland City Council.

CARRIED

EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

That the public be excluded from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
C1.	Otahuhu Recreation and Youth Centre – Future Operational Budget and Options	Good Reason to withhold exists under section 7	Section 48(1)(a)
C2	Sale of Fisher Park and Potential Open Space Acquisitions	Good Reason to withhold exists under section 7	Section 48(1)(a)
C3	Urgent Decision - Avondale Racecourse	Good Reason to withhold exists under section 7	Section 48(1)(a)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

Item No.	Reason to withhold information under section 7
C1.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
C2.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
C3.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]

CARRIED

Vaana Peace Mural Restoration Project

That the committee recognise the efforts of Margaret Lawlor-Bartlett and other artists (Nigel Brown, Claudia Pond-Eyley, John Eaden, Vanya Lowry, Jill Carter-Hansen, John Nicol and the family of the late Pat Hanley), Barbara Holloway and Nora West, and sponsors (Karangahape Road Business Association, Watercare Services, Peace and Disarmament Education Trust, Sharp Signs, Matt Stafford, Mobil, Samson Corporation, Disruptive, The Peace Foundation and Warren Pringle) for the successful restoration and installation of the replica VAANA peace mural.

CARRIED

There being no further business the Chairman declared the meeting closed at 12:20 pm.