MINUTES OF A MEETING OF THE ARTS, CULTURE AND RECREATION COMMITTEE HELD ON WEDNESDAY, 1 MARCH 2006 AT 9.34AM

1. APOLOGIES

   That apologies from Councillor Leighton for early departure, and Councillor Casey for non-attendance be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 1 February 2006 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. AUCKLAND TENNIS, STANLEY STREET CENTRE - BARRY COPELAND AND ALAN CHESTER REPRESENTING AUCKLAND TENNIS

   1. That Barry Copeland and Alan Chester representing Auckland Tennis be thanked for their presentation.
   2. That Barry Copeland and Alan Chester be requested to also make a presentation to the Hobson Community Board.
   3. That officers investigate with some haste and report back to the committee on;

   1. the commercial arrangements, and
   2. how it affects our lease with ASB Tennis Centre, and how to resolve any issues or conflicts associated with the Auckland Domain Act 1987, and
   3. include any feedback received from the Hobson Community Board following the presentation.

   4. That the General Manager, Arts Community and Recreation inform QPAM of the potential development to Auckland Tennis, Stanley Street Centre.

   CARRIED

   [ATTACHMENT 4.1]

5. REPORTS REQUESTED/PENDING

   That the Reports requested/pending report of the Committee Services Manager dated 23 February 2006 be received and amended as follows:

   Row	Date Requested	Target Date	Report Title	Reason for Changing Target Date
   1	March 2006	Sept 2006	Open Space Strategy	Workshops are being progressively carried out and a draft strategy will be produced once these have been completed.
   2	March 2006	April 2006	Red Chip Seal for footpaths.	This is now being presented to a joint meeting of Transport and Urban Linkages and Arts, Culture and Recreation being held 7 April 2006.
   3	March 2006	TBA	Purewa Cemetery extension options	Officers are working directly with the Trust Board.

   CARRIED

6. GRANT OF NEW LEASE, TAMAKI MODEL AERO CLUB INC.

   1. That the Arts, Culture and Recreation Committee approves:

   1. the granting of a lease to the Tamaki Model Aero Club Inc. over the footprint of the former Youthtown building located at Elstree Avenue, Glen Innes for an initial term of five years commencing, 1 April 2006 and expiring on 31 March 2011 with two further rights of renewal of five years each. The lease will finally expire on 31 March 2021 at which time the Tamaki Model Aero Club Inc. will need to apply for a new lease.
   2. the Tamaki Model Aero Club Inc. paying $500 plus GST per annum rental from 1 April 2006 as per the terms and conditions of the Community and Recreation Lease Policy plus all outgoings and contents, plate glass and public liability insurances. The Tamaki Model Aero Club Inc. will be responsible for all graffiti removal, internal and external maintenance, except for planned and structural maintenance that is the responsibility of the building owner.
   3. the incorporation of a clause requiring the Tamaki Model Aero Club Inc. to provide its annual report and a set of current accounts annually to Auckland City Council.
   4. the granting of the lease on the proviso that the facility will be used to encourage youth involvement in the community in mechanical and electrical engineering, aeronautics and building techniques.
   5. the granting of a lease for clubroom activities only, not for flying activities unless the appropriate resource consents are applied for and granted.

   2. That the Committee notes that the Tamaki Model Aero club is in the process of applying for a resource consent to permit flying activities on Pt England Reserve.

   CARRIED

7. GRANT OF NEW LEASE, AUCKLAND KINDERGARTEN ASSOCIATION (AKARANA AVENUE)

   1. That the Arts, Culture and Recreation Committee approves:

   1. the granting of a lease to Auckland Kindergarten Association (Akarana Avenue) over the footprint of Akarana Kindergarten (including playground area), Harold Long Reserve, Mt Roskill for an initial term of five years commencing 1 April 2006, with an initial term of five years expiring on 31 March 2011. The lease will provide for two right of renewals of five years each, finally expiring 31 March 2021 at which time the Auckland Kindergarten Association will need to apply for a new lease.
   2. the Auckland Kindergarten Association pay $250 plus GST per annum rental from 1 April 2006 as per the terms and conditions of the Community and Recreation Lease Policy plus all outgoings and insurances. The Auckland Kindergarten Association will be responsible for all internal and structural maintenance of both the buildings and the playground and all graffiti removal.
   3. the incorporation of a clause requiring the Auckland Kindergarten Association to provide its annual report and a set of current accounts annually to Auckland City Council.

   CARRIED

8. SURRENDER OF LEASE AND GRANT OF NEW LEASE, THE SCOUT ASSOCIATION OF NEW ZEALAND (WESTERN BAYS SEA SCOUT GROUP) INC.

   1. That the Arts, Culture and Recreation Committee approves the surrender of lease and granting of a new lease to The Scout Association of New Zealand (Western Bays Sea Scout Group)  ASK \* MERGEFORMAT Inc ASK Name_of_group ""name of group"" \o StockCar. for the area currently occupied by The Scout Association of New Zealand (Western Bays Sea Scout Group)  ASK \* MERGEFORMAT Inc ASK Name_of_group ""name of group"" \o StockCar. (land only) at Margaret Griffen Park, Griffen Park Road, Lynfield, for one term of five years. The term shall commence from 1 July 2006 to expire 30 June 2011, with two right of renewals of five years each. The final expiry shall be on 30 June 2021 at which time The Scout Association of New Zealand (Western Bays Sea Scout Group)  ASK \* MERGEFORMAT Inc ASK Name_of_group ""name of group"" \o StockCar. will need to apply for a new lease
   2. That the Arts, Culture and Recreation Committee approves the Scout Association of New Zealand (Western Bays Sea Scout Group)  ASK \* MERGEFORMAT Inc ASK Name_of_group ""name of group"" \o StockCar. paying $250 per annum rental as per the terms and conditions of the Community and Recreation Lease Policy and all outgoings.

   CARRIED

   The Chairperson moved:

   That item 10 be taken at this point.

   CARRIED

9. COMMERCIAL CENTRE FOOTPATH CLEANING

   1. That further investigation into appropriate street cleaning methodologies and associated costs and funding options be undertaken, with a view to commencing a phased introduction of alternative services from the 2007/2008 financial year, and report back to the September 2006 committee meeting, then to the Annual Plan Direction Setting Meeting in October 2006, with an interim report to the Combined Committees meeting in June 2006.  
   2. That the report take into account increased budget pressures resulting from past budget reductions in times of growing population, longer trading hours and greater use of outdoor space.
   3. That cost calculations should consider equity of service delivery within primary and secondary service centres with higher levels for the central CBD. 
   4. That the report and resolution be referred to all Community Boards for their information.
   5. That the Chairperson of Arts Culture and Recreation be delegated to attend the appropriate Auckland Regional Council committee meeting to clarify the issue of use of water/steam for footpath cleaning.

   CARRIED

10. AUCKLAND REGIONAL PHYSICAL ACTIVITY AND SPORT STRATEGY PRESENTATION

    1. That Kelvyn Eglinton be thanked for his presentation on the Auckland Regional Physical Activity and Sport Strategy.
    2. That the Group Manager, Community Planning notes that any work Auckland City is doing on recreation and sports, complements rather than duplicates the work being done by Auckland Regional Physical Activity and Sport Strategy.

    CARRIED

    [ATTACHMENT 10]

11. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Stardome Observatory and Planetarium - Alignment of Lease and Loan Agreements	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Waiheke Recreation Centre - Management Contract	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C3	Open Space Acquisitions Update	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C4	Identification of Preferred Site for Acquisition for Development of Active Sports Fields in Mt Wellington Area	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    C2.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    C3.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
    C4.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]

    CARRIED

    The Chairperson moved:

    That Peter Kennedy-Good be permitted to remain for consideration of item C1.

    CARRIED

12. STARDOME OBSERVATORY AND PLANETARIUM - ALIGNMENT OF LEASE AND LOAN AGREEMENTS

    1. That the lease to the Auckland Observatory and Planetarium Trust Board be extended to expire on 1 July 2025 to ensure that the lease and loan expiry dates coincide.
    2. That the Chairperson of Arts, Culture and Recreation be delegated to make any media releases relating to the Auckland Observatory and Planetarium Trust Board lease.
    3. That the committee resolution be moved to the open section of the minutes at item 12.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 12.03pm.