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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE ARTS, CULTURE AND RECREATION COMMITTEE HELD ON WEDNESDAY, 5 APRIL 2006 AT 9:33 AM

1. APOLOGIES

   That the apology from Councillor Caughey (absent on Council business) for non-attendance be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 1 March 2006 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   3.1 GRANT OF NEW LEASE, SHIRKHAN FOUNDATION CHARITABLE TRUST, AVONDALE NETBALL COURTS, AVONDALE CENTRAL RESERVE

   That the matter of the Grant of New Lease for the Avondale Netball Courts be discussed at the end of the open section of the meeting as item 19 to enable the finalisation of the lease due to the next meeting of the Arts, Culture and Recreation Committee not being until July 2006.

   CARRIED

4. PUBLIC FORUM

   That item 4.2 be considered at this point.

   CARRIED

   4.1. DAVID MALACARI AND RICHARD WADDELL REPRESENTING THE AUCKLAND FESTIVAL TRUST (ITEM 6)

   Councillor Sefuiva declared a conflict of interest and vacated the chair. Councillor Northey assumed the Chair for items 4.1 and 6.

   Richard Waddell and David Malacari gave an overview of the Auckland Festival Trust's progress in relation to the AK07 festival and beyond. They also responded to questions in relation to item 6.

   That Richard Waddell and David Malacari, representing the Auckland Festival Trust, be thanked for their presentation regarding the Auckland Festival half yearly report.

   CARRIED

   That item 6 be considered at this point.

   CARRIED

   4.2. STEPHEN HAMILTON REPRESENTING THE AUCKLAND TOWN HALL ORGAN TRUST

   Stephen Hamilton (Chairman), Doug Astley and Graham Coxhead gave a presentation regarding the Town Hall Organ Trust's progress on the refurbishment to the Town Hall Organ.

   1. That Stephen Hamilton, Doug Astley and Graham Coxhead, representing the Auckland Town Hall Organ Trust, be thanked for their presentation regarding the Town Hall Organ.
   2. That officers work with the Town Hall Organ Trust when preparing the report to the June Combined Committee regarding the refurbishment of the Town Hall Organ.

   CARRIED

   [ATTACHMENT 4.2]

5. REPORTS REQUESTED/PENDING

   That the reports requested/pending report of the Committee Services Manager dated 29 March 2006 be amended as follows:

   Row	Date Requested	Report Title	Reason for Changing Target Date
   1	April 2006 new date July 2006	Renewal of lease, the Scout Assn of NZ (Epsom and St Barnabas Scout Groups) Inc.	St Barnabas Scout Group was heard at the Eden/Albert community board meeting held 22 March 2006. A report incorporating Epsom and St Barnabas will be presented to the July 2006 meeting of this committee.

   CARRIED

6. AUCKLAND FESTIVAL - HALF YEARLY REPORT

   1. That the memorandum and report of the Auckland Festival Trust dated 10 February 2006 be received.
   2. That officers present the Council's Events Strategy at an Auckland Festival Board meeting.

   CARRIED

7. AUCKLAND TENNIS CENTRE - PROPOSED DEVELOPMENT

   1. That the Arts, Culture and Recreation Committee appoint a sub-committee (with a quorum of three), comprised of Councillors Northey (Chair), Millar, Leighton and Caughey with the delegated authority to consider and approve matters relating to the Auckland Tennis proposed redevelopment and that all decisions be reported back to the next available meeting of the Arts, Culture and Recreation Committee for its information.
   2. That Auckland Tennis Inc and Next Generation Clubs of Australia be advised that they will be required to cover all Council's reasonable costs incurred in considering the proposal.

   CARRIED

8. YOUTHTOWN FUNDING AGREEMENT ONE YEAR RENEWAL

   1. That the current three-year funding agreement with Youthtown be extended for a further one year period to 30 June 2007, on essentially the same terms and conditions, including the subsidy of $90,000.
   2. That officers report back to the Arts, Culture and Recreation Committee at the appropriate time with details of the proposed funding levels for Youthtown for 2007/08 onwards, and the activities to which this funding will be directed.
   3. That officers report to the June Combined Committees addressing the current client base and focus of Youthtown, and the benefit to Auckland City of continued funding and representation on the Youthtown Board.

   CARRIED

9. COMMUNITY FACILITIES LOCATED ON SCHOOL GROUNDS

   1. That it be noted that officers will attend discussions with the Ministry of Education, the ASB Trusts and other local authorities in May with a view to developing a common set of principles and parameters for the development of community facilities on school sites.
   2. That officers report back to the Arts, Culture and Recreation Committee in August 2006 with details of progress on the issues raised by the Committee with regards to partnership projects with schools and in particular, the transfer of facility ownership to the Ministry on the early termination of leases, the operational costs incurred in running facilities, the positioning of facilities on school sites, community access (particularly during school hours), capacity issues in the management of facilities and long-term asset management.
   3. That the Arts, Culture and Recreation Committee request officers to convey to the Ministry of Education the importance of working in partnership to develop a common set of principles for development of community facilities on school sites.

   CARRIED

10. AGREEMENT FOR OPERATION AND MANAGEMENT OF PANMURE STONE COTTAGE

    That the Agreement for Operation and Management of the Panmure Stone Cottage to the Panmure Historical Society Incorporated be approved subject to the following amendment:

    • Page 33, point 4.1, changed to read "... and approval by Council, may set fees or levy donations for entry to the Cottage".

    CARRIED

    That item 19 be considered at this point.

    CARRIED

11. POTTERS PARK TRESPASS NOTIFICATION

    That the information memorandum dated 23 February 2006 from the Parks officer regarding Potters park trespass authority be received.

    CARRIED

12. RE-SITING OR REMOVING PUBLIC ART WORKS POLICY AND GUIDELINES

    1. That the Arts, Culture and Recreation Committee endorse and approve for implementation the Re-siting or Removal of Public Art Works Policy.
    2. That the Arts, Culture and Recreation Committee notes that the Re-siting or Removal of Public Art Works Policy will be incorporated as part of the Public Art Policy.

    CARRIED

    That item 17 be considered at this point.

    CARRIED

13. PASIFIKA FESTIVAL - ACKNOWLEDGEMENTS

    1. That the Arts, Culture and Recreation Committee thanks Mrs Mere Lomaloma Elliott for her commitment to the organisation of the Pasifika festival over the last six years and wishes her all the best in her new career.
    2. That the Arts, Culture and Recreation Committee thanks Michelle Khan for her role as acting ambassador on behalf of Auckland City Council at the trade fair for Celebrate Pasifika.

    CARRIED

14. SPORT AUCKLAND

    That Simon Peterson, CEO, Sport Auckland be thanked for his presentation regarding Sport Auckland.

    CARRIED

15. WATERSAFE AUCKLAND INC. FUNDING AGREEMENT ONE YEAR RENEWAL

    1. That the current three-year funding agreement with Watersafe Auckland Inc be extended for a further one year period to 30 June 2007, on essentially the same terms and conditions, including the subsidy of $50,000.
    2. That officers report back to the Arts, Culture and Recreation Committee at the appropriate time with details of the proposed funding levels for Watersafe Auckland Inc for 2007/08 onwards, and the activities to which this funding will be directed.

    CARRIED

16. GLEN INNES POOL - RENEWAL OF DEED OF LEASE

    1. That a renewal of the current Lease Agreement be granted to YMCA Auckland Inc in respect of the Glen Innes Aquatic Centre facility for a final term of two years and five months commencing 1 February 2006, terminating on 30 June 2008.
    2. That the final terms and conditions of the renewed Lease Agreement for the Glen Innes Pool be subject to the approval of the Chairperson of the Arts, Culture and Recreation Committee and the General Manager Arts, Community and Recreation.

    CARRIED

17. THE EDGEŽ DRAFT STATEMENT OF INTENT 2007-2009

    Councillor Sefuiva declared a conflict of interest and vacated the chair. Councillor Walsh assumed the Chair for item 17.

    This report was presented to the Finance and Corporate Business Committee held 3 April 2006 where it was resolved:

    "That the Finance and Corporate Business Committee:

    1. endorse The Edge's Statement of Intent for the three year period starting in July 2006
    2. note that the council has approved a grant of $3,728,000 to The EdgeŽ in the draft LTCCP for the 2006/2007 financial year
    3. note that this amount excludes venue related asset management costs such as rent, rates, depreciation, and repairs and maintenance - met by the Property Group
    4. note the significant risks to The EdgeŽ imposed by the Civic Car park repair project, and request The EdgeŽ prepare, in conjunction with council officers, a management plan for the period when remedial work on the Civic Car Park roof occurs."
    1. That Robbie MacRae, the EdgeŽ, be thanked for his presentation to the Arts, Culture and Recreation Committee regarding the public programme for the Arts Agenda activities provided by the EdgeŽ.
    2. That the EdgeŽ be thanked for its energetic and highly professional delivery of the public programme for the Auckland region.
    3. That the resolutions of the Finance and Corporate Business Committee meeting held 3 April 2006 regarding the Edge Draft Statement of Intent 2007-2009 be noted as follows:

    That the Finance and Corporate Business Committee:

    1. endorse The Edge's Statement of Intent for the three year period starting in July 2006;
    2. note that the council has approved a grant of $3,728,000 to The EdgeŽ in the draft LTCCP for the 2006/2007 financial year;
    3. note that this amount excludes venue related asset management costs such as rent, rates, depreciation, and repairs and maintenance - met by the Property Group;
    4. note the significant risks to The EdgeŽ imposed by the Civic Car park repair project, and request The EdgeŽ prepare, in conjunction with council officers, a management plan for the period when remedial work on the Civic Car Park roof occurs.

    CARRIED

18. AUCKLAND ART GALLERY DEVELOPMENT AND ALBERT PARK - SELECTION OF SUBCOMMITTEE

    1. That in order to regularise the title boundaries between Albert Park and the Auckland Art Gallery to allow a proposed development of the gallery, resolution B of item 17 of the Arts, Culture and Recreation Committee meeting of 6 July 2005 be revoked as set out below:

    "That it be a recommendation to the Planning and Regulatory Committee that the Commissioners that are appointed to hear any objections to the designation and land use consents also be appointed to hear, at the same time if appropriate, any objections to the Reserves Act change of classification proposal."

    And that the above resolution be replaced by the following:

    2. That the Arts, Culture and Recreation Committee appoint Councillors Walsh (Chair), Northey and Millar as a subcommittee to hear objections and submissions on the Auckland Art Gallery Development and Albert Park and report back to the Arts, Culture and Recreation Committee with recommendations in due course.
    3. That the Planning and Regulatory Committee and the Hobson Community Board be informed of the decisions regarding the Auckland Art Gallery Development and Albert Park, and of progress with the public notification.

    CARRIED

19. GRANT OF NEW LEASE, SHIRKHAN FOUNDATION CHARITABLE TRUST, AVONDALE NETBALL COURTS, AVONDALE CENTRAL RESERVE

    K Holst	2 March 2006
    Lease Officer

    Reporting on the granting of a new lease to Shirkhan Foundation Charitable Trust over the former Western Districts Netball Courts and Club Rooms located at Avondale Central Reserve.

    Recommending the Arts, Culture and Recreation Committee approve the granting of a lease to the Shirkhan Foundation over the former Western Districts Netball Courts and Club Rooms located at Avondale Central Reserve, 1951-1955 Great North Road, Avondale, for a 5 year term commencing 6 April 2006.

    [ATTACHMENT 19]

    1. That the Committee approve the granting of a lease to the Shirkhan Foundation over the former Western Districts Netball Courts and Club Rooms located at Avondale Central Reserve, 1951-1955 Great North Road, Avondale, on the following terms and conditions:

    1. term - 5 years commencing 6 April 2006;
    2. rent - $250.00 plus GST;
    3. building maintenance - responsibility of lessee to maintain building to council specifications;
    4. insurance - all insurance including public liability;
    5. all other terms and conditions per Council's Community and Recreation Lease Policy.

    2. That council officers meet with Councillor Vern Walsh and Board Member Duncan MacDonald to discuss ongoing possibilities regarding other groups sharing arrangements at the Avondale Netball Courts, Avondale Central Reserve.
    3. That the final terms and conditions of the lease for the Avondale Netball Courts, Avondale Central Reserve be approved by Chair of Arts, Culture and Recreation Committee, Councillor Sefuiva, and Councillor Walsh.

    CARRIED

    That item 14 be considered at this point.

    CARRIED

20. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Onehunga Aquasport - Management Update	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Open Space Acquisition -Onehunga	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C3	Auckland Domain - Renewal Of Agreement	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C4	Tri-Star Gymnastics	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C5	The EdgeŽ Business Plan 2007-2009	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
    C2.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
    	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    C3.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    C4.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    C5.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]

    CARRIED

    There being no further business the Chairman declared the meeting closed at 12.19pm.