MINUTES OF A MEETING OF THE ARTS, CULTURE AND RECREATION COMMITTEE HELD ON MONDAY, 10 JULY 2006 AT 9:35AM

The Committee offered a minutes silence in remembrance of Peter Kennedy-Good, Chief Executive of Stardome Observatory

1. APOLOGIES

   That the apology from Councillor Northey for non-attendance and Councillor Leighton, Councillor Christian and Councillor Casey for lateness be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 5 April 2006, and the extraordinary joint meeting of the Arts, Culture and Recreation and the Transport and Urban Linkages Committees meeting held on Friday, 19 May 2006, be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. DAVID LANGE MEMORIAL - DEBORAH WHITE

   1. That Andrew Byer, Deborah White and Margaret Pope be thanked for their presentation regarding the David Lange memorial at Otahuhu Recreation Centre.
   2. That in light of this opportunity to provide a David Lange Memorial, the Group Manager Community Planning review previous public art decisions in order to find a compromise that satisfies the community and other stakeholders.
   3. That the Group Manager Community Planning report back to the August meeting of the Arts, Culture and Recreation Committee on the opportunity to create a significant and appropriate memorial to the late Prime Minister, David Lange, at the Otahuhu Recreation Centre.

   CARRIED

   4.2. PARNELL CRICKET CLUB - TROY CHURTON (ITEM 11)

   Due to unforeseen circumstances, Troy Churton has given his apologies for this item.

   That Troy Churton's submission regarding the Parnell Cricket Club be accepted.

   CARRIED

   4.3. PARNELL CRICKET CLUB - MIKE SIMPSON REPRESENTING THE PARNELL CRICKET CLUB (ITEM 11)

   That Mike Simpson, Brian Haggitt, Sue Mooney and Brett Abraham be thanked for their presentation regarding the Parnell Cricket Club.

   CARRIED

   That items 22, 11 and 15 be taken at this point.

   CARRIED

5. REPORTS REQUESTED/PENDING

   That the reports requested/pending report of the Committee Services Manager dated 10 July 2006 be amended as follows:

   Row	Date Requested	Report Title	Reason for Changing Target Date
   1	Aug 2006	Renewal of lease, the Scout Assn of NZ (Epsom and St Barnabas Scout Groups) Inc.	Reported to Hobson Community Board in April and will report to the Committee in August.
   10	Oct 2006	Arts Budget	Target date now set for October to meet the Annual Plan Direction Setting deadline.
   11	Dec 2006	Black Grace- 3-Year Funding	Request by the Chair for a report on Black Grace 3-year funding.

   CARRIED

6. DELEGATED DECISIONS

   That the Delegated Decisions report of the Committee Services Manager dated 10 July 2006 be noted.

   CARRIED

7. AUCKLAND ART GALLERY DEVELOPMENT AND ALBERT PARK - SELECTION OF SUBCOMMITTEE

   1. That the Arts, Culture and Recreation Committees resolution B, item 18 of the meeting held 5 April 2006, appointing a subcommittee to hear objections and submissions on the Art Gallery Development and Albert Park, be revoked.
   2. That resolution B, item 18 of 5 April 2006 meeting, now read:

   "That the Arts, Culture and Recreation Committee appoint Councillors Northey (Chair), Casey and Millar as a subcommittee to hear objections and submissions on the Auckland Art Gallery Development and Albert Park and report back to the Arts, Culture and Recreation Committee with recommendations in due course."

   CARRIED

8. PROPOSED FIREWORKS BAN TAMAKI DRIVE

   That it be recommended to the Planning and Regulatory Committee:

   1. That for reasons of public safety, the Arts Culture and Recreation Committee support a ban on the letting off of fireworks on Friday 3 November, Saturday 4 November and Sunday 5 November 2006, on the following areas of open space:

   Tamaki Drive from the intersection with Ngapipi Road to St Heliers, Watene Reserve, MJS Memorial, Orakei Domain, Selwyn Domain, Kohimarama Beach, Vellenoweth Green, St Helier's Bay Beach, Ladies Bay, Achilles Point

   2. That the ban be put in place under the provisions of Auckland City bylaw 20.3.1.
   3. That the Ngati Whatua o Orakei Reserves board be approached for its consent to extend the ban to the Whenua Rangatira and Okahu Bay.

   CARRIED

9. WAIHEKE WALKWAY TRESPASS NOTIFICATION

   That the delegation to issue trespass notices under the Trespass Act 1980 for the two walkways between Oceanview Road and Beach Parade in Oneroa be noted.

   CARRIED

10. ONE TREE HILL (MAUNGAKIEKIE) TRESPASS NOTIFICATION

    That the delegation to issue trespass notices under the Trespass Act 1980, and to act on Council's behalf under S56 of the Crimes Act 1961 for One Tree Hill be noted.

    CARRIED

11. SHORE RESERVE - PROPOSAL FOR AN INDOOR CRICKET TRAINING FACILITY BY PARNELL CRICKET CLUB

    That the Arts, Culture and Recreation Committee recommend that the Group Manager Community Planning undertake community consultation on the indoor cricket training proposal, adjacent to the existing building as put forward by the Remuera Parnell Sports Community Charitable Trust, including a draft lease, and report back to the Hobson Community Board and this Committee on the results of that consultation.

    CARRIED

12. GRANT OF NEW LEASE, GLEN INNES FAMILY CENTRE, 122 ELSTREE AVENUE, POINT ENGLAND RESERVE, GLEN INNES

    That the Arts, Culture and Recreation Committee approve the granting of a lease to Glen Innes Family Centre on the following terms and conditions:

    1. Term - 5 years commencing 1 August 2006;
    2. Rights of Renewal - Two rights of renewal each of five years;
    3. Rent - $500 plus GST per annum;
    4. All other terms and conditions as per Council's Community and Recreation Lease Policy.

    CARRIED

13. GRANT OF NEW LEASE, FOR AUCKLAND TENNIS INCORPORATED, NICHOLSON PARK SOUTH

    1. That the Arts, Culture and Recreation Committee approve the granting of a lease to Auckland Tennis Incorporated over the courts and building located at Nicholson Park South, Poronui Street, Mt Eden, on the following terms and conditions:

    1. Term - 5 years commencing 10 July 2006;
    2. Rights of Renewal - Two rights of renewal each of five years;
    3. Rent - $500.00 plus GST;
    4. All other terms and conditions per the standard recreation lease agreement in line with the Council's Community and Recreation Lease Policy.

    2. That the granting of a lease to Auckland Tennis Incorporated over the courts and building located at Nicholson Park South, Poronui Street, Mt Eden be subject to the following:

    1. That the lease include a one year redevelopment clause at each renewal period, giving council the right to terminate the lease over any part or the whole of the premises, if these are required for redevelopment as a direct result of the Eden Epsom Recreation Precinct Plan (2004) or the Nicholson Park Concept Plan (2005).
    2. That the two courts on the Poronui Street frontage be made available for public use for a one-year trial period, with costs for the installation of a turnstile, fencing changes, appropriate signage, opening and closing and minor vandalism reinstatement being met by the Eden/Albert Community Board via a budget which has been identified prior to the trial period commencing.

    CARRIED

14. GRANT OF NEW LEASE, AUCKLAND EMBROIDERERS GUILD INCORPORATED, WINDMILL PARK NETBALL PAVILION, 48-108 WINDMILL ROAD, WINDMILL PARK

    1. That the Arts, Culture and Recreation Committee approve the granting of a lease to Auckland Embroiderers Guild Inc. over the Windmill Park Netball Pavilion, 48-108 Windmill Road, Windmill Park, on the following terms and conditions:

    1. Term - 5 years commencing 1 August 2006;
    2. Rent - $500 plus GST per annum;
    3. All other terms and conditions per Council's Community and Recreation Lease Policy.

    2. That in order to hear any objections that may be received, the Arts, Culture and Recreation Committee approves the appointment of a subcommittee of Councillor Leighton (Chair), Councillor Millar and Councillor Milne (as alternate) to hear the objections in terms of the Reserves Act 1977 and report back to the Committee in due course.

    CARRIED

15. STARDOME OBSERVATORY 2005 ANNUAL REPORT/SIX MONTHLY REPORT 2006

    1. That the Board and officers of the Stardome Observatory be congratulated on the achievements of 2005 and the year to date results for 2006.
    2. That the outstanding leadership and enthusiasm of Peter Kennedy-Good, and his considerable contribution to the Observatory be acknowledged and remembered by the Committee.
    3. That the Arts, Culture and Recreation Committee extend its sympathies to Mrs Lynne Kennedy-Good and family and the staff of the Stardome Observatory and Planetarium following the recent death of Mr Peter Kennedy-Good.
    4. That the Arts, Culture and Recreation Committee notes the Chairperson sent a card on behalf of the Committee to the Kennedy-Good family and to the staff of the Stardome Observatory and Planetarium expressing sympathy and recognising Peter's contribution to the City.

    CARRIED

16. REGIONAL FUNDING INTIATIVE - PROJECT UPDATE

    1. That the Arts, Culture and Recreation Committee agree in principle that the governance structure should include:

    • the establishment of a Funding Board, made up of representatives appointed by the Electoral College and amenities covered by the legislation.
    • That upon recommendations from the Funding Board, the Electoral College would approve the annual levy in respect of the approved amenities.

    2. That the Arts, Culture and Recreation Committee agree in principle that the criteria for inclusion/exclusion should be in those criteria outlined in the draft bill, which include:

    • Inclusion:
    • An established history, and good governance;
    • Providing an important service to have in an international city;
    • can demonstrate regional users/benefits;
    • is the only group of its kind in the region;
    • has a professional standard of performance, and
    • there is public perception of the group as regional through continuing surveys.
       
    • Exclusion:
    • Where amenities cease to demonstrate that they meet the qualifying criteria.
    • Where amenities receive or should receive Central Government funding or obligations

    3. That the Arts, Culture and Recreation Committee agree in principle that the levy setting formula used would be the same as that used for the Auckland War Memorial Institute and Museum and the MOTAT levy, with the exception that it would only apply to that part of Franklin that is in the Auckland Region.
    4. That the Arts, Culture and Recreation Committee Committee list groups they would consider to be regional for assessment against the draft criteria B above.
    5. That the Arts, Culture and Recreation Committee Committee agree an Initial Assessment Group be set up to assess all organisations listed by Council for inclusion/exclusion and that this group be appointed under the same basis as would the funding board, viz:

    • Management skills;
    • Relevant experience;
    • Professional judgement necessary for the function required of them.

    6. That representatives from those Councils who support the Regional Funding Initiative jointly appoint 5 independent members to the Initial Assessment Group.
    7. That these resolutions are sent to the other councils of the region for their endorsement.

    CARRIED

17. FACILITY PARTNERSHIP PROPOSAL: AVONDALE COLLEGE COMMUNITY SPORTS TRUST: HOCKEY TURF

    1. That the Arts, Culture and Recreation Committee approve facility partnership funding of $150,000 in the 2006/2007 financial year to the Avondale College Community Sports Trust for the replacement and repair of the hockey turf located at Avondale College, subject to;

    1. the Trust raising the funds required to complete the project before April 2007;
    2. provision of a facility partnership agreement;
    3. agreement on community access that extends the existing terms of access for an additional 10 years;
    4. all other requirements of the Facility Partnership Policy (September 2005).

    CARRIED

18. FACILITY PARTNERSHIP PROPOSALS FOR THE 2007/2008 FINANCIAL YEAR - STAGE 1 ASSESSMENTS

    That the recommendations arising from the Facility Partnership Workshop held 10 April 2006 be adopted as follows:

    1. That the recommendations arising from this workshop be forwarded to the Arts, Culture and Recreation Committee meeting on 10 July 2006 for consideration and adoption.
    2. That officers continue to work with the Avondale College Community Sports Trust on its proposal and that progress be reported back to the Arts, Culture and Recreation Committee in July 2006 with a view to completion in September/October 2006.
    3. That council officers continue to work with the Marist Brothers Old Boys' Rugby Football Club on options for the joint use and development of the sports fields at Liston Park and report back to the Arts, Culture and Recreation Committee Workshop in October 2006.
    4. That officers continue to work with the New Zealand Sri Lanka Buddhist Trust with a view to further investigating issues associated with their project around;

    1. the community use limits set by the resource consent;
    2. the costs involved in the project;
    3. and the timeframe in which the project will be completed;

    and report back to the Arts, Culture and Recreation Workshop in October on these and any other issues associated with the project.

    5. That Parents Inc be thanked for their proposal and commended for their work in supporting children and families but notified that the project does not fit well with the Facility Partnership Policy and because of other priorities for partnership funding, the project will not be supported by Council.
    6. That Glendowie College be thanked for its proposal but advised that there is no strategic need for an additional recreation facility of this type in the location proposed, and that the project will not be supported by Council.
    7. That the South Pacific College of Natural Therapies be thanked for its proposal but informed its project is not eligible for funding under the Facility Partnership Policy.
    8. That the Bayroskill Sports Club be thanked for its proposal but advised that it is the assessment of Council that the fundraising plans and timeframes proposed for the project are unrealistic, that the project is unlikely to be sufficiently advanced for partnership funding in 2007/2008 financial year but that the club be invited to resubmit its proposal in future years once stage two of the project has been completed, and once further work has been undertaken to raise the funds necessary to complete the project.
    9. That the Knowers ARC Trust be advised that the partnership proposal presented is substantially unchanged from previous proposals and cannot be supported under the Council's Facility Partnership Policy.

    CARRIED

19. ARTS PARTNERSHIPS PERFORMANCE REVIEWS 2005

    That the 2005 Arts Partnerships Performance Reviews, containing summary reviews of Auckland Theatre Company and New Zealand Opera be received.

    CARRIED

20. CREATIVE COMMUNITIES PILOT PROJECT

    That the Arts, Culture and Recreation Committee retrospectively approve Auckland City's participation in the Creative Communities Pilot Process, which began 6 June 2006.

    CARRIED

21. ASSET MANAGEMENT PLAN AND MAINTENANCE PROGRAMME FOR PUBLIC ARTWORK

    1. That public art remains in the Parks, Open Space and Street Environment Asset Management Plan.
    2. That public art be categorised as either depreciating or appreciating assets, and that depreciated public art be capitalised.
    3. That all major development and redevelopment projects within parks, open spaces and streetscape are to include separate public art budget items.
    4. That the $300,000 capex budget from within the parks, open spaces and streetscape asset management plan be retained for leveraging public art from external organisations.

    CARRIED

22. DRAFT NEW ZEALAND COASTAL POLICY STATEMENT

    1. That the Arts, Culture and Recreation Committee and the Environmental Heritage and Urban Form Committee recommend that the Group Manager City Planning coordinate Council's response to the draft New Zealand Coastal Policy Statement when it becomes available for public consultation and submissions in 2007.
    2. That a copy of the report by the Senior Adviser, Strategic Development, dated 10 July 2006 be sent to the Environmental Heritage and Urban Form Committee for their lead and consideration.

    CARRIED

23. ADSHEL STREET FURNITURE SERVICE PROVIDER CONTRACT - CONTRACT UPDATE TO 31 MAY 2006

    1. That the Arts, Culture and Recreation Committee note the need for this contract to deliver a satisfactory and effective functionality of urban design and comply with an improved signage environment.
    2. That the Arts, Culture and Recreation Committee request a full review of the Adshel contract for report to a joint meeting of Arts, Culture and Recreation and Transport and Urban Linkages Committees.
    3. That officers be requested to remove the kiosk on Lorne Street in Khartoum Place.
    4. That the Arts, Culture and Recreation Committee request officers address the Adshel maintenance issues in Queen Elizabeth Square.

    CARRIED

24. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Urgent Decision - Open Space Acquisition	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	New Theatre Initiative - Project Update	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C3	Supplier Recommendation Report For Panmure Streetscape Upgrade Stage Two	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
    C1.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    C2.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    C2.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]

     

    C3.

    To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

    [Section 7(2)(b)(ii)]

    CARRIED

    There being no further business the Chairman declared the meeting closed at 12.05pm.