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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE ARTS, CULTURE AND RECREATION COMMITTEE HELD ON WEDNESDAY, 2 AUGUST 2006 AT 9:36AM

1. APOLOGIES

   That apologies from Councillor Leighton for lateness and Councillor Caughey for non-attendance be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Arts, Culture and Recreation Committee meeting held on Monday, 10 July 2006, and the extraordinary joint meeting of the Arts, Culture and Recreation and the Economic Development and Sustainable Business Committees meeting held on Monday, 10 July 2006 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   The Chairman mentioned that Peter Kennedy-Good's family had responded to the condolences sent by the Committee, and Councillor Northey also mentioned he spoke at the funeral on behalf of the Council.

4. PUBLIC FORUM

   There were no requests to speak in public forum.

5. REPORTS REQUESTED/PENDING

   That the Reports Requested/Pending report of the Committee Services Manager dated 2 August 2006 be amended as follows:

   Row	Date Requested	Report Title	Reason for Changing Target Date
   1	From Aug 2006 now Sept 2006	Renewal of Lease, Epsom	Resolutions from Hobson Community Board to be reported at September 2006 meeting.
   2	From Aug 2006 now Nov 2006	Auckland Stock and Saloon Car Club Inc.	Assessment against new policy taking longer than envisaged.
   3	Sept 2006	Partnership projects with schools	Report on issues around partnership projects with schools.
   4	From Aug 2006 now Sept 2006	Auckland Tennis Centre	Report will now be presented to September meeting.
   5	From Aug 2006 now Sept 2006	David Lange Memorial	Target date now set to September 2006 to allow time to communicate with external parties.
   6	TBA	Open Space Strategy: (three sections) Parks Plan Streetscapes Plan Tree Plan	Strategy will be split into three sections.
   13	Delete	Purewa Cemetery Trust Board	Officers are working directly with the Purewa Cemetery Trust.

   CARRIED

6. NZ MARITIME MUSEUM - SIX MONTHLY REPORT

   1. That the report dated 20 July 2006 by the Chief Executive of the NZ National Maritime Museum be received.
   2. That the Committee note the provisional financial results and visitor statistics, and congratulates the NZ National Maritime Museum management on a successful and eventful year.

   CARRIED

7. PARKS VOLUNTEERING - ANNUAL REPORT

   1. That the Committee notes:

   1. Officers have consolidated volunteer activities around three core programmes;
   2. Officers ensure community park care groups receive the highest level of support possible;
   3. Officers have introduced a partnering agreement to improve communications with park care groups and set long-term direction.

   2. That the Committee congratulate parks staff for their progress in adding value to the parks and providing a positive model and support for the parks volunteers.
   3. That the Committee request the Mayor hold an appropriate function to acknowledge all parks volunteers' contribution to our City's parks.

   CARRIED

8. WEED CONTROL IN BUSH AND NATURAL AREAS (WCBNA) - ANNUAL REPORT

   1. That the Committee notes the progress of the Weed Control in Bush and Natural Areas (WCBNA) contract as measured by:

   1. 54% of the land area currently in the contract is now in the final two low-cost weed management phases as compared to 32% last year;
   2. 40% reduction in chemical use on the land area currently in the contract over the past 12 months;
   3. A decline in the density of key indicator weed species of over 80% since 2003, based on annual vegetation surveys in four parks.

   2. That the report be referred to Eastern Bays and Mt Roskill Community Boards for their information.
   3. That the Committee request staff to continue with the roll-out to Council reserves.

   CARRIED

9. USAGE OF FACILITY, ST BARNABAS SCOUT GROUP

   1. That St Barnabas Scouts continue on the existing lease for 12 months, then on a month by month basis.
   2. That the existing lease be reviewed on adoption of the Maungawhau Management Plan.
   3. That, as membership is an issue facing the Scouts citywide, the appropriate community advisors work with Scout associations to establish future provision and use of buildings and report back to this committee in February 2007.

   CARRIED

10. AUCKLAND PHILHARMONIA ORCHESTRA 2005 PERFORMANCE REVIEW

    1. That the Chair of the Arts, Culture and Recreation Committee and the General Manager of Arts, Community and Recreation be delegated to approve the orchestra hires and free concerts for 2006/2007 to a value of $60,000 for the free concerts and $20,000 for the hires, as amendments to the funding contract.
    2. That the Committee acknowledge the work undertaken by the Auckland Philharmonia Orchestra to restructure the organisation, whilst continuing to deliver a high quality programme to the Auckland region.

    CARRIED

11. PROPOSED ROAD STOPPING - THE CAUSEWAY

    1. That for the purpose of creating a Recreation Reserve on and around the area currently leased by the Waiheke Boating Club, the Arts, Culture and Recreation Committee recommend to the Transport and Urban Linkages Committee that the proposal to stop areas of road A (1044m2), B (1749m2) and C (147m2) on plan SO55851 be publicly notified under Section 345 Local Government Act
    2. That on approval of the road stopping by Transport and Urban Linkages, that the Arts, Culture and Recreation Committee classify these areas of roads as Recreation Reserve under Section 16(2)a Reserves Act
    3. That these resolutions be referred to the Transport and Urban Linkages committee for endorsement.

    CARRIED

12. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Glen Innes Pool Rental Review	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Point Erin Pool Renewal	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C3	Notice of Requirement - Open Space Acquisition	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C4	Open Space Acquisition	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    C2.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    C3.	To maintain legal professional privilege.	[Section 7(2)(g)]
    C4.	To protect information where the making available of the information - (i) Would disclose a trade secret: or (ii) Would be likely unreasonably to prejudice the commercial position of the person who supplied or is the subject of the information.	[Section 7(2)(b)]

    CARRIED

13. NOTICE OF REQUIREMENT - OPEN SPACE ACQUISITION

    Secretarial Note:

    Item C3 has now been brought out into the open agenda as per the resolutions below:

    1. That the Arts, Culture and Recreation Committee notes the resolution of the Tamaki Community Board from its 27 June 2006 meeting recommending that council pursue the acquisition and development of the site at 30-44 Barrack Road, Mt Wellington for open space purposes.
    2. That the Arts, Culture and Recreation Committee endorses the information contained in this report reinforcing the value of acquiring the property at 30-44 Barrack Road, Mt Wellington for open space and development for sports fields.
    3. That the Arts, Culture and Recreation Committee endorses the statement of the council's objectives, the analysis of the relevant options and the consultation process contained in this report.
    4. That the Arts, Culture and Recreation Committee supports the issuing of a Notice of Requirement to designate 30-44 Barrack Road, Mt Wellington as open space for a sports field and acquiring the property for the public work of open space (sports fields development).
    5. That the Arts, Culture and Recreation Committee recommends to the Planning and Regulatory Committee the notification of a Notice of Requirement to designate 30-44 Barrack Road, Mt Wellington as open space for sports field development.
    6. That this report and resolutions be transferred to the open agenda once the Notice of Requirement has been notified.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 11.46am.