MINUTES OF A MEETING OF THE ARTS, CULTURE AND RECREATION COMMITTEE HELD ON WEDNESDAY, 6 SEPTEMBER 2006 AT 9:30AM

1. APOLOGIES

   That apologies from Councillor Christian, Councillor Leighton and Councillor Northey for non-attendance be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 2 August 2006, and the extraordinary joint meeting of the Transport and Urban Linkages and the Arts, Culture and Recreation Committee meeting held Monday, 14 August 2006 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. DR HINEMOA ELDER AND NIGEL ARKELL REPRESENTING ARTS REGIONAL TRUST (ART) (ITEM 7)

   1. That Dr Hinemoa Elder, Chairperson of Arts Regional Trust (ART) and Nigel Arkell, Deputy Chair of ART be thanked for their presentation regarding the Arts Regional Trust - Statement of Intent.
   2. That the committee acknowledges and thanks the Arts Regional Trust members for their commitment and wise stewardship in growing the original fund, and its contribution to the creative and cultural infrastructure of the Auckland region.

   CARRIED

   4.2. BOB WAKELIN AND Victoria mcarthur REPRESENTING STARDOME OBSERVATORY (ITEM 8)

   That Bob Wakelin, Acting Chief Executive Officer, Victoria McArthur, Marketing Manager, and Ross Sharp of Stardome Observatory and Planetarium be thanked for their presentation regarding the Stardome Observatory.

   CARRIED

5. REPORTS REQUESTED/PENDING

   That the Reports Requested/Pending report of the Committee Services Manager dated 6 September 2006 be amended as follows:

   Row	Target Date	Report Title	Reason for Changing Target Date
   5	October 2006	Pasifika	Report deferred until October meeting.
   17	October 2006	Open Space Strategy	Target date now set for October.
   18	Joint mtg of TUL and AC&R - date TBA	Adshel Contract	This report will now be presented to a joint meeting of the Transport and Urban Linkages, and Arts, Culture and Recreation Committee.

   CARRIED

6. DELEGATED DECISIONS

   That the Delegated Decisions Report of the Committee Services Manager dated 6 September 2006 be received.

   CARRIED

7. ARTS REGIONAL TRUST (ART) - STATEMENT OF INTENT

   1. That the Arts, Culture and Recreation committee endorse the Arts Regional Trust's Statement of Intent for 2006/2007.
   2. That the Arts Regional Trust report back to the Arts, Culture and Recreation Committee by November 2007 on its progress and achievements against the goals and key performance measures outlined in the Statement of Intent.
   3. That the Arts Regional Trust Statement of Intent direction and funding plan for the next 3 years be communicated to the wider arts stakeholders.

   CARRIED

8. STARDOME OBSERVATORY PLANETARIUM REDEVELOPMENT PROPOSAL

   1. That the proposal from Stardome Observatory requesting a grant of up to $865,000 towards the installation of 'full-dome technology' at Stardome in 2007/08, be referred to the Annual Plan Direction Setting meeting in November 2006 for consideration with other projects.
   2. That the Chair, Arts, Culture and Recreation Committee, write to the Minister requesting an equitable share of Ministry of Research Science and Technology (MORST) funding for the Observatory.

   CARRIED

9. TRI STAR GYMNASTICS UPDATE

   1. That the Arts, Culture and Recreation Committee congratulates Tri Star Gymnastics Club Inc, on persevering with its project, and notes that Tri Star will be in a position to commence construction shortly.
   2. That subject to Tri Star executing the agreements in respect of the Variation to Lease for the Scout Association of New Zealand building, the Agreement to Lease and the Community Loan Agreement., approval is granted for Tri Star to enter into the construction contract to allow construction to commence as soon as practicable thereafter, and drawdown of the $1.0M Facility Partnership Grant in accordance with the provisions of the various agreements.
   3. That the Community Loan amount of up to $200,000 is confirmed as available to Tri Star to fund the project on the terms approved by this Committee on 7 December 2005, except that the loan funds are available to be used to cover costs associated with the contingency amounts and any further cost overruns, but otherwise subject to the provisions of the Community Loan Agreement.
   4. That the committee acknowledges the work of Leigh Redshaw, Senior Business Partnership Manager, on bringing this project to fruition, and his wider contribution to the ongoing success of the Facility Partnership Scheme.
   5. That Grant Price and John Hanna of Tri Star Gymnastics be congratulated and thanked for bringing this project to fruition.

   CARRIED

10. REGIONAL FUNDING INITIATIVE - PROJECT UPDATE

    That the memorandum of Leigh Redshaw, Senior Business Partnership Manager, dated 07 August 2006, updating progress on the regional funding initiative, be received.

    CARRIED

11. AUCKLAND TENNIS CENTRE/NGCA DEVELOPMENT - PROJECT UPDATE

    That the memorandum from Leigh Redshaw, Senior Business Partnership Manager, dated 09 August 2006, updating progress with the Auckland Tennis Centre/New Generation Club's of Australia (NGCA) development, be received.

    CARRIED

12. COMMUNITY FACILITIES LOCATED ON SCHOOL SITES

    1. That the memorandum by the Recreation Planner - Facility Partnerships dated 21 August 2006, regarding community facilities on school sites, be received.
    2. That in considering the issue of ongoing operational and maintenance funding, the ability to provide facilities and public access in lower socio-economic areas be addressed.

    CARRIED

13. LIVING ROOM 2007 - APPOINTMENT OF COUNCILLOR REPRESENTATIVE TO THE EVALUATION PANEL

    Councillor Walsh moved:

    1. That Councillor Sefuiva be nominated to participate in the selection panel for the Living Room 2007 programme.
    2. That particular consideration be given to the feedback from children in regards to the Living Room installations.

    CARRIED

14. DAVID LANGE MEMORIAL ARTWORK OTAHUHU

    1. That the committee endorse the proposal to place a major memorial artwork at the Otahuhu Recreation Precinct, with the location to be identified in consultation with the David Lange Memorial Trust.
    2. That council officers communicate to the David Lange Memorial Trust the process and approval requirements for public art, noting that Council wish to work in a partnership with the Trust.
    3. That this information be sent to the Tamaki Community Board and the David Lange Memorial Trust.

    CARRIED

15. ST HELIERS FORESHORE

    Officers tabled the St Heliers Beach Foreshore Reserve, Stage One - Overall Concept (preliminary), and Design Elements (preliminary).

    [ATTACHMENT 15A]

    That the concept design for the St Heliers Bay Foreshore Reserve upgrade, dated August 2006, be endorsed for public consultation.

    CARRIED

16. OWAIRAKA AVENUE PARK

    The Eden Albert Community Board Chair was in attendance to speak to this item on behalf of the Eden Albert Community Board.

    1. That the Arts, Culture and Recreation Committee endorse the stage one works plan for Owairaka Avenue Park dated August 2006.
    2. That the Arts, Culture and Recreation Committee endorse the stage one works contract for Owairaka Avenue Park to be tendered.

    Councillor Fryer moved the following addition:

    3.  That it be noted that the Eden Albert Community Board supports the Owairaka Avenue Park site as a multi-purpose recreational field, and that it is not to be used as part of a 'sports club' facility.

    A division was called for, voting on which was as follows:

    For the Motion	Against the Motion
    Cr Christine Caughey Cr Cathy Casey Cr Glenda Fryer Cr Toni Millar Cr Faye Storer	Cr Scott Milne Cr Vern Walsh Deputy Mayor, Dr Bruce Hucker Cr Penny Sefuiva

    The addition was declared CARRIED by 5 votes to 4.

    Councillor Fryer moved the following addition:

    4. That Owairaka Avenue Park not be included as part of the Auckland City sports booking system, other than Saturday morning.

    This item was declared CARRIED by 5 votes to 4.

    The Chair moved the following addition:

    5. That the staff report back on impacts of this park not being part of the sports booking system, and the various booking systems in place within Auckland City.

    CARRIED

    The Chair put the following substantive motion:

    1. That the Arts, Culture and Recreation Committee endorse the stage one works plan for Owairaka Avenue Park dated August 2006.
    2. That the Arts, Culture and Recreation Committee endorse the stage one works contract for Owairaka Avenue Park to be tendered.
    3. That it be noted that the Eden Albert Community Board supports the Owairaka Avenue Park site as a multi-purpose recreational field, and that it is not to be used as part of a 'sports club' facility.
    4. That Owairaka Avenue Park not be included as part of the Auckland City sports booking system, other than Saturday morning.
    5. That the staff report back on impacts of this park not being part of the sports booking system, and the various booking systems in place within Auckland City.

    CARRIED

17. AUCKLAND DOMAIN TRESPASS NOTICE

    That the information memorandum dated 8 August 2006 from the parks officer regarding trespass authority for two events in the Auckland Domain (Christmas in the Park and Sky City Starlight Symphony) be received.

    CARRIED

18. RETAIL SALE AND USE OF FIREWORKS

    That the resolutions from the Mt Roskill Community Board meeting held 15 August 2006, and Maungakiekie Community Board meeting held 20 July 2006, regarding the retail sale and use of fireworks be noted.

    CARRIED

19. AUCKLAND CITY ART GALLERY DEVELOPMENT

    That it be a recommendation to Council;

    1. That the objections from H Jameson. A, C, and R van Ryn, P Watts & S Lees and D & J Smithson, be disallowed.
    2. That the change of the classification for Albert Park from historic reserve to local purpose (art gallery) reserve be confirmed.

    CARRIED

    Councillor Storer wished her vote against resolution B. be recorded.

20. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    1. That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1	Open Space Acquisition	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2.	Notice of Motion - Purchasing a property for a neighbourhood park	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To maintain legal professional privilege.	[Section 7(2)(g)]
    C2.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]

    2. That the Chair of the Eden Albert Community Board be permitted to remain for Item C2 as she can assist the Committee with advice on this information.

    CARRIED

    Councillor Casey wished her vote against resolution A. item C2 be recorded.

    There being no further business the Chair declared the meeting closed at 1:14pm.