MINUTES OF A MEETING OF THE ARTS, CULTURE AND RECREATION COMMITTEE

HELD ON WEDNESDAY, 4 OCTOBER 2006 AT 9:33 AM

1. APOLOGIES

   That apologies from Councillors Casey, Caughey, Christian and Walsh for non-attendance be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 6 September 2006 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. JOHN HELLEBREKERS, MANAGER DEGREE GASTROBAR, AND JOHN YOUNG OF BROOKFIELDS LAWYERS, ON BEHALF OF DEGREE GASTROBAR (ITEM 6)

   That John Hellebrekers, Manager of Debree GastroBar, and Andrew Green of Brookfields Lawyers, on behalf of Degree Gastrobar be thanked for their presentation regarding the Degree Gastrobar.

   CARRIED

5. REPORTS REQUESTED/PENDING

   That the Reports requested/pending report of the Committee services manager dated 4 October 2006 be amended as follows:

   Row	Target Date	Report Title	Reason for Changing Target Date
   3	From Oct 2006 now Nov 2006	Arts Budget	Assessment taking longer than envisaged.
   12	TBA now Feb 2007	Swimming Pools and Recreation Centres	Target date now provided. Supplementary report to be provided to APDS.
   13	TBA now Nov 2006	Policy re Leasing for not-for-profit organisations	Target date now provided.
   	TBA	Otahuhu Recreation Centre Issues	Following presentation of report to Community Development and Equity Committee in November.
   	March 2007	Street Trading Policy	Date requested as part of discussion of extension to Street Trading Policy item 6 this agenda.

   CARRIED

6. EXTENSION OF STREET TRADING POLICY TO VIADUCT CONSERVATION COVENANT

   1. That the Arts Culture & Recreation Committee support the inclusion of management of outdoor dining on Viaduct Harbour Conservation Covenant land within the proposed citywide Street Trading Policy, subject to legal advice supporting this approach.
   2. That the Committee supports modifications to Viaduct Harbour Conservation Covenant being sought, as necessary, to provide for more flexibility in addressing commercial use of the covenant area, in line with the direction being taken in the citywide Street Trading Policy.
   3. That Viaduct Harbour Conservation Covenant Policy - Promenade Extension be abolished if and when the citywide Street Trading Policy is adopted, provided the policy includes the Viaduct Harbour Conservation Covenant area.

   CARRIED

7. TAYLORS BAY RESERVE - SEAWALL OPTIONS

   1. That the Arts, Culture and Recreation Committee note that:

   1. the Taylors Bay Reserve seawall will be repaired ;
   2. additional monitoring, as part of the annual park structures renewal program will be undertaken to determine if additional work is required to eliminate or mitigate the adverse effects of extreme tides on the wall.

   2. That the report on the Taylor Bay Reserve - Seawall Options, by the Asset Manager, Parks and Streetscape Services be referred to the Mt Roskill Community Board for its information.

   CARRIED

8. 101-135 HALSEY STREET, VHMV TRESPASS NOTICE

   That the information memorandum dated 6 September 2006 from the Manager, Parks and Streetscape Services approving trespass authority under delegated authority for the NZ Fashion Week event at 101-135 Halsey Street, Viaduct Harbour Maritime Village be noted.

   CARRIED

9. DRAFT AUCKLAND SPORT AND PHYSICAL ACTIVITY PLAN

   1. That the Arts, Culture and Recreation Committee endorse the draft Auckland City Sport and Physical Activity Plan and proposed stakeholder consultation programme.
   2. That staff be thanked for the preparation of the draft Auckland City Sport and Physical Activity Plan.
   3. That the following amendments be made to the text within the draft Auckland City Sport and Physical Activity Plan:

   Action 1.1.1 insert after "management contracts", "and advise and support the contractors";

   Action 1.6.1 insert after "loan pool", "and the allocation process for it";

   Action 2.2.1 add at end "with a view to enhancing equity and effectiveness";

   Action 3.4.1 insert after "provision and develop", "or facilitate provision of."

   4. That the Chair formally acknowledged Richard Hutchinson for his hard work and efficiency in preparing the Auckland City Sport and Physical Activity Plan.

   CARRIED

10. DRAFT RECREATION CENTRE PLAN

    That the draft Recreation Centre Plan be rationalised by the General Manager, Arts Community and Recreation, taking into account all issues raised by the Committee including the definition of purpose and the final document to be reported back to the Arts, Culture and Recreation Committee prior to public consultation.

    CARRIED

11. REGIONAL FUNDING INITIATIVE PROJECT UPDATE AND INTERIM ASESSMENT GROUP (IAG) APPOINTEES/PROCESS

    1. That the Arts, Culture and Recreation Committee endorses the appointment of Mr Doug Astley, Mr Logan Carr, Mr John Strevens, Mr Bob Fenwick and Dr Robin Congreve as the Territorial Local Authority representatives (max. 5 TLA reps) on the Interim Assessment Group that has been established to determine the eligibility of organisations for inclusion as the initial qualifying organisations to be included in Schedule 1 of the proposed Auckland Regional Amenities Funding Bill 2006.
    2. That the Chair, Arts, Culture and Recreation write to the members of the IAG team at the completion of the task to thank them for their contribution and efforts in this process.

    CARRIED

12. PASIFIKA FESTIVAL GOVERNANCE

    1. That an interim working group be appointed via a public appointment process to further develop the Pasifika Festival vision and develop the best governance model to achieve the vision for Pasifika, and that the appointments process be completed by December 2006.
    2. That an assessment panel be appointed to make recommendations on the composition of the interim working group. The assessment panel to be comprised of:

    1. a representative of the Arts, Culture and Recreation Committee
    2. the Manager, leisure services and/or Group manager, Recreation and community services
    3. a Pacific community representative.

    3. That the final composition of the interim working group be recommended to the Arts, Culture and Recreation Committee for endorsement.
    4. That the terms of reference for the interim working group be adopted.
    5. That Councillor Sefuiva be the representative of the Arts, Culture and Recreation Committee on the assessment panel.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 11.07am.