MINUTES OF A MEETING OF THE ARTS, CULTURE AND RECREATION COMMITTEE HELD ON WEDNESDAY, 1 NOVEMBER 2006 AT 9:40AM

1. APOLOGIES

   That apologies from Councillor Christian and Councillor Leighton for non-attendance be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 4 October 2006 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   3.1. REGIONAL FUNDING INITIATIVE, DECISION OF INTERIM ASSESSMENT GROUP

   N Purcell
   Committee Services Manager	30 October 2006

   The Senior Business Partnership Manager has provided a report on the recommendations of the Interim Assessment Group of organisations eligible for inclusion under the Regional Funding Initiative.

   This item was not available at time of agenda close due to the timing of the release of the Interim Assessment Group (IAG) report, and it is requested this item be discussed at the end of the open section of the meeting as item 21.

   That the Regional Funding Initiative be considered at item 21 for the reason that the Committee needs to be aware of the decision of the Interim Assessment Group prior to the enactment of the Auckland Regional Amenities Funding Bill 2006.

   CARRIED

4. PUBLIC FORUM

   4.1. ALLAN PARKER REPRESENTING THE FLOATING PAVILION, VIADUCT HARBOUR

   Allan Parker, General Manager, Ben Chapman and Mike Simpkins of the Floating Pavilion presented the attached information to the Committee.

   [ATTACHMENT 4.1]

   That Allan Parker, General Manager, Ben Chapman and Mike Simpkins of the Floating Pavilion be thanked for their presentation regarding the Floating Pavilion.

   CARRIED

   4.2. TONY MAYES REPRESENTING THE MT ALBERT COMMUNITY (ITEM C1)

   Tony Mayes, representing the Mt Albert Community presented the attached information to the Committee.

   [ATTACHMENT 4.2]

   That Tony Mayes, representing the Mt Albert Community, be thanked for his presentation to the Committee regarding purchase of land for open space in the Eden-Albert ward.

   CARRIED

5. REPORTS REQUESTED/PENDING

   That the Reports Requested/Pending report of the Committee Services Manager dated 20 October 2006 be amended as follows:

   Row	Target Date	Report Title	Reason for Changing Target Date
   2	From Nov 2006 now Dec 2006	Youthtown	Assessment taking longer than envisaged.
   4	Nov 2006 now Dec 2006	Auckland Stock and Saloon Car Club Inc.	Awaiting information from the Club.
   5	Nov 2006 now Dec 2006	Policy re Leasing for not-for-profit organisations	Assessment taking longer than envisaged.
   6	Dec 2006 Mar 2007 Mar 2007	Open Space Strategy: Parks Plan Streetscapes Plan Tree Plan	Dates provided for the three sections.
   13	From TBA now Feb 2007	Sports Booking Practices	Target date and author provided.
   14	From TBA now Dec 2006	Otahuhu Recreation Centre Issues	Target date provided.

   CARRIED

   The Chair moved that Councillor Walsh chair the meeting for items 6 and 8.

   CARRIED

6. AUCKLAND FESTIVAL TRUST - REQUEST FOR ADDITIONAL OPEX GRANT 2007/2008 AND 2008/2009

   1. That the Arts, Culture and Recreation Committee refer the matter to the Annual Plan Direction Setting meeting in December 2006 for Council to consider the additional funding request from the Auckland Festival Trust for the sum of $200,000 for 2007/2008 and 2008/2009 (or $400,000 in 2008/2009) (total of $2.4M over two years) towards the cost of staging the Auckland Festival, AK09, against the other funding requests received.
   2. That the Arts, Culture and Recreation Committee note Auckland City is the only Council that funds the Auckland Festival.

   CARRIED

   That Item 8 be taken at this time.

   CARRIED

7. NEW THEATRE INITIATIVE - REQUEST FOR ADDITIONAL OPEX GRANT 2007/2008 AND SUBSEQUENT YEARS

   That the Arts, Culture and Recreation Committee refer the matter to the Annual Plan Direction Setting meeting in December 2006 for Council to consider the additional funding request from the New Theatre Initiative Inc, for the sum of $110,000 in 2007/2008 (total of $250,000) towards the operating costs of the flexiform theatre project costs, against the other funding requests received.

   CARRIED

8. THE EDGE© - ARTS AGENDA FUNDING AGREEMENT

   1. That the Arts, Culture and Recreation Committee thank THE EDGE® for its comprehensive 2007/2008 Arts Agenda proposal and acknowledge THE EDGE® for its continuing good work in providing a wide range of public and creative programmes that deliver on Arts Agenda objectives.
   2. That it be noted that THE EDGE®'s has requested a 3% increase as a CPI adjustment and that consideration of whether this is a justifiable increase to deliver the current programme be reported to the Annual Plan Direction Setting meeting in December 2006, for consideration against other bids.
   3. That officers use the recommendations in the Positive Solutions Review report as a basis for further discussion with THE EDGE®, with a view to including the recommendations, where appropriate, and as resource allow, in the 2007/2008 Funding Agreement and in funding agreements over subsequent years.
   4. That The Arts, Culture and Recreation Committee support in principle THE EDGE®'s request for explicit funding from 2007/2008 to develop an international performing arts series, subject to:

   1. The level of funding and the suitable mechanism for how this additional funding could be provided being determined and agreed by the Council as part of the Treasury Groups review of the Production Fund.
   2. Specified outcomes and conditions which will be developed and agreed through the Funding Agreement or similar agreement.

   5. That officers from the Treasury Group report to the Annual Plan Direction Setting meeting in December 2006 on the outcomes of the Production Fund review (including the funding mechanism options for the international performing arts series) and on whether the 3% CPI increase is justified.

   CARRIED

   The Chair moved that Councillor Sefuiva return to chair the remainder of the meeting.

   CARRIED

   That Item 21 be taken at this time.

   CARRIED

   That Item 7 be taken at this time.

   CARRIED

9. AUCKLAND NETBALL CENTRE OPERATIONAL FUNDING

   1. That the Arts, Culture and Recreation Committee note Auckland Netball Centre's request for an operational grant of $49,000 in the 2006/2007 financial year, and that officers will work with the Auckland Netball Centre to evaluate the funding request and report back to the December 2006 meeting of the Arts, Culture and Recreation Committee.
   2. That should a bid for extra funding be required, the Arts, Culture and Recreation Committee refer the request to the Annual Plan Direction Setting meeting in December 2006 for the Council to consider the funding request from the Auckland Netball Centre of $250,000 in 2007/2008, $180,000 in 2008/2009, $110,000 in 2009/2010 and $100,000 in 2010/2011 towards the operating costs of the Auckland Netball Centre, against the other funding requests received.

   CARRIED

10. SPORT AUCKLAND THREE YEAR FUNDING AGREEMENT

    1. That the Arts, Culture and Recreation Committee approve a three year funding agreement of $60,000 per annum to Sport Auckland for 2007/2008, 2008/2009 and 2009/2010 subject to Sport Auckland meeting annual performance standards and a funding agreement being developed to the satisfaction of the Chair, Arts, Culture and Recreation Committee and General Manager, Arts, Community and Recreation.
    2. That the Committee notes the low levels of funding from Auckland City to Sport Auckland compared to other regions.
    3. That the Arts, Culture and Recreation Committee refer the request to the Annual Plan Direction Setting meeting in December 2006 for the Council to consider the additional funding request from Sport Auckland of $48,000 in 2007/2008, and $49,500 in 2008/2009 and $51,500 in 2009/2010 to deliver four new priority projects to be agreed and identified through the Active Auckland Plan, against the other funding requests received.

    CARRIED

11. DRAFT RECREATION CENTRE PLAN

    That the Committee thank the Recreation Planner, Community Planning, for a comprehensive report and approve the draft Recreation Centre Plan for public consultation.

    CARRIED

12. 2007/2008 FUNDING FOR WATERSAFE AUCKLAND INCORPORATED

    1. That the current funding agreement with Watersafe Auckland Incorporated be extended for a further one year period to 30 June 2008, on essentially the same terms and conditions, including the subsidy of $50,000.
    2. That officers report back to the Arts, Culture and Recreation Committee early 2008 with details of the proposed funding levels for 2008/2009 onwards, and the activities to which this funding will be directed.

    CARRIED

13. TOILETS IN THE CENTRAL BUSINESS DISTRICT

    1. That the Arts Culture and Recreation Committee requests the CBD team report back on budget implications for any proposed additional toilets identified as part of the CBD into the future project.
    2. That officers investigate the addition of public amenities in the Freyberg Place area.
    3. That officers ensure all public amenities in the CBD have appropriate signage and lighting.
    4. That the Arts Culture and Recreation Committee notes the lack of facilities both in the western and lower eastern parts of the city.
    5. That the Arts Culture and Recreation Committee would like to encourage family groups, older adults and people with disabilities, among others, to walk in the CBD and note that this may make more provision of toilet facilities desirable.

    CARRIED

14. DECLARATION OF RESERVE AS ROAD - GRAFTON GULLY

    That to regularise the status of the reserve described as part Lot 1 DP 30121 comprised in Computer Freehold Register 744/196 of area 20m2, the Arts, Culture and Recreation Committee recommend to Council the declaration of this reserve as road pursuant to Section 114 (2)(b) & (h) of the Public Works Act 1981.

    CARRIED

15. NEWMARKET POOL - CAFÉ SUBLEASE APPROVAL

    1. That approval is given to the application by Olympic Pools and Fitness Ltd (OPFC) to sublet the northwestern corner of the Newmarket Pool to Doris and Sons Ltd, on the basis that Doris and Sons Ltd is restrained in the same way as OPFC when dealing with the premises and has no greater rights than OPFC under the Lease. Doris and Sons Ltd must also enter into a Deed of Sublease agreeing to observe and perform all the required obligations (under the Lease).
    2. That Council's agreement to this proposal, as outlined in resolution A above, is subject to the preparation of a Deed of Sublease by the Lessee, which is developed to the satisfaction of the General Manager, Arts Community and Recreation.

    CARRIED

16. GRANT OF OLD/NEW LEASE, SANDRINGHAM BOWLING CLUB INCORPORATED

    N Purcell
    Committee Services Manager	30 October 2006

    The Eden/Albert Community considered this item at their meeting held 25 October 2006, and resolved inter alia:

    2. "That the Board recommends to the Arts, Culture and Recreation Committee the granting of a lease to the Sandringham Bowling Club Incorporated at Kiwitea Reserve, 64A Kiwitea Street, Sandringham on the following terms and conditions:

    • Term - 5 years commencing 1 November 2006
    • Right of Renewal - Two rights of renewal each of five years
    • Rent - $500.00 plus GST annum
    • All other terms and conditions per Council's Community and Recreation Lease Policy

    subject to the Board's lease spokesperson receiving clarification of the current usage of the facility in line with the comments raised by Board members during discussion of the item."

    That the Arts, Culture and Recreation Committee requests this item be deferred for further information and reported back next month.

    CARRIED

17. GRANT OF OLD/NEW LEASE, AUCKLAND CITY BRASS BAND INCORPORATED

    That the Arts, Culture and Recreation Committee approve the granting of a lease to the Auckland City Brass Band Incorporated at 1011 Mt Eden Road, Three Kings Reserve on the following terms and conditions:

    • Term - 5 years commencing 1 November 2006
    • Rights of Renewal - Two rights of renewal each of five years
    • Rent - $250.00 plus GST per annum
    • All other terms and conditions per Council's Community and Recreation Lease Policy

    CARRIED

18. GRANT OF OLD/NEW LEASE, NORTHERN SPORTS CAR CLUB INCORPORATED

    That the Arts, Culture and Recreation Committee approve the granting of a lease to Northern Sports Car Club Incorporated, at Mt Richmond Domain, 1110 Great South Road, Mt Wellington on the following terms and conditions:

    • Term - 5 years commencing 1 November 2006
    • Rights of Renewal - Two rights of renewal each of five years
    • Rent - $500.00 plus GST per annum
    • All other terms and conditions per Council's Community and Recreation Lease Policy.

    CARRIED

19. EUROPEAN STUDY TOUR

    That the following recommendations be referred to the appropriate Committee or officers for actioning at the discretion of the General Manager, Arts Community and Recreation, or Chair, Arts, Culture and Recreation:

    1. That the Planning and Regulatory Committee be requested to investigate ways to phase out excess signage and ensure full compliance with existing signage bylaws.
    2. That the Urban Design Manager and Managers' Community Planning, Recreation and Community Services investigate ways to raise community ownership and pride in local public spaces.
    3. That the Manager, Community Planning work with government departments and service providers to obtain more funding for outreach services to address social issues in the city to ensure equity of provision.
    4. That the Arts, Culture and Recreation Committee advocate to Central Government to fund the capital development of the convention centre.
    5. That Council actively promote a CBD bed tax as part of a funding package for tourism promotion, international facilities and economic development.
    6. That the Urban Strategy and Governance Committee's plan for the waterfront development investigate ways to develop a point of international difference that both locals and tourists can enjoy and in doing so support local industry and diversity.
    7. That the Manager, Community Planning explore the future use of Mt Eden prison, recognising its history and cultural sensitivity.
    8. That the Economic Development and Sustainable Business Committee consider the possibility of legislation for an Auckland Charter to address issues arising from growth and social pressures unique in Auckland to assist in integrating infrastructure.
    9. That the Urban Strategy and Governance Committee advocate for a governance structure which has a regional entity of sufficient size and scale to efficiently and effectively plan and implement key infrastructure across the region.
    10. That regional funding issues be resolved with central government to provide timely delivery of national facilities and supports their ongoing operation as international attractors and economic stimulators.
    11. That the Planning and Regulatory Committee investigate mechanisms to enable the uplift to be calculated as part of the re-zoning of land as a mechanism to discourage land speculation.
    12. That the Transport and Urban Linkages Committee investigate bringing in parking levies for suburban malls to support and fund city passenger transport infrastructure.
    13. That the Finance and Corporate Business Committee review the baseline service levels and depreciation regime and undertake a comparison with international best practice.
    14. That the Finance and Corporate Business Committee review the debt funding policy to provide for intergenerational equity.
    15. That the Community Development and Equity Committee note overseas housing models show that:

    1. when looking at affordable housing there was a need to balance income mix and housing mix carefully and that successful affordable housing models required a strong third sector and legislative and regulatory control.
    2. there are benefits of co-op housing in relationship to pride and living environment.

    16. That the Economic Development and Sustainable Business Committee be requested to develop an Auckland events calendar around the Rugby World Cup commensurate with the interest and visitor numbers anticipated for 2011 that generates increased economic activity and showcases the arts, culture and heritage of the region and the country.
    17. That the Planning and Regulatory Committee note overseas cities placed a considerable emphasis on integrated planning through a variety of planning mechanisms and did not solely rely on legislative and regulatory control mechanisms.
    18. That Council advocate for greater partnerships with central government agencies such as the Family Commission, Ministry of Education and Ministry of Social Development to co-ordinate and fund local initiatives especially in areas of risk.
    19. That Council works with central government to build infrastructure that supports local arts and cultural sectors to build audience and wider public access.
    20. That Auckland City introduce regulation that facilitates faster placement of art in CBD and the isthmus.
    21. That the Manager, Community Planning accept the offer of the Cottlesloe Theatre to review Auckland's Flexiform Theatre governance structure business plan (including building performance and arts infrastructure), education programmes and professional and technical requirements.
    22. That the Arts, Culture and Recreation Committee recommend NTi and The Edge investigate the concept of queue seating.
    23. That the development of the Open Space strategy promote an integrated network of sustainable public spaces that are walkable, offer a variety of public activities and link to public transport infrastructure, including cycling.
    24. That the Eden Park redevelopment give consideration to traffic management arrangements used at Ricoh Stadium in Coventry which gives priority to passenger transport.
    25. That the Arts, Culture and Recreation Committee notes Auckland City would benefit from adopting a far more integrated and strategic approach to master planning at both a city strategy and project level as advocated by CABE.
    26. That Council investigate the concept of a scaled model of the CBD to offer a tangible medium to the Council's long term vision that the public can identify with.
    27. That the development of any sister city relationship with Hamburg be progressed through the NZ Embassy Berlin.

    CARRIED

    Councillor Casey requested her vote against item 19(xxiv) be noted.

20. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Purchase Of Land For Open Space	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]

    CARRIED

21. REGIONAL FUNDING INITIATIVE, DECISION OF INTERIM ASSESSMENT GROUP

    1. That the Arts, Culture and Recreation Committee note the decision of the Regional Funding Initiative - Interim Assessment Group recommending the inclusion of Auckland Festival, Auckland Philharmonia, Auckland Theatre Company, NBR NZ Opera, Auckland Regional Helicopter Trust, Surf Lifesaving Northern Region, Coastguard Northern Region, Watersafe Auckland, Auckland Zoo, Stardome Observatory, and NZ National Maritime Museum as the amenities to be listed included in Schedule 1 of the proposed Auckland Regional Amenities Funding Bill 2006.
    2. That the Arts, Culture and Recreation Committee note officers are preparing a report to the Finance and Corporate Business Committee recommending that Council initiate the necessary governance work needed to ensure that the Auckland Zoo qualifies for funding once the Auckland Regional Amenities Funding Bill 2006 is enacted, on the proviso that should the bill not get passed into law, that there will be no changes to the governance of the Auckland Zoo resulting from this initiative.
    3. That the Arts, Culture and Recreation Committee note that only collection based and service based organisations appear to currently comply under the criteria of the Auckland Regional Amenities Funding Bill 2006.
    4. That officers investigate and report back to the Arts, Culture and Recreation Committee on how venue based facilities might qualify for regional funding, and the practicality of implementing differential pricing.
    5. That the Arts, Culture and Recreation Committee notes the high ranking public perception of Aotea Centre as benefiting most Aucklanders, reflects its role as a key cultural venue as well as a quality educator and promoter of performance and entertainment.
    6. That the Arts, Culture and Recreation Committee notes the considerable subsidy by Auckland City to the region for delivery of The Edge©'s Arts Agenda, and wishes to see this equity issue addressed.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 12.35pm.