MINUTES OF A MEETING OF THE ARTS, CULTURE AND RECREATION COMMITTEE HELD ON WEDNESDAY, 6 DECEMBER 2006 AT 9:35AM

1. APOLOGIES

   That the apologies from Councillor Caughey for non-attendance and from Councillor Leighton for lateness be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 1 November 2006 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   3.1. AUCKLAND FESTIVAL TRUST

   J Chisholm
   Acting Committee Manager	5 December 2006

   The Senior Business Partnership Manager has provided a confidential memorandum regarding Auckland Festival Trust.

   This item was not available at the time of the agenda closing due to the timing of the Auckland Festival Working Party meeting, and it is requested this item be discussed at the end of the confidential section of the meeting as item C3.

   That the confidential memorandum of the Senior Business Partnership Manager, dated 5 December 2006 regarding Auckland Festival Trust, be considered as item C3 for the reason that the Arts, Culture and Recreation Committee needs to be informed of recent developments, prior to a report regarding this item being considered at the December meeting of the Finance and Corporate Business Committee.

   CARRIED

4. PUBLIC FORUM

   4.1. LESTER MCGRATH AND NEIL IEREMIA REPRESENTING BLACK GRACE

   That Neil Ieremia, representing the Black Grace Dance Company, be thanked for his presentation regarding Black Grace.

   CARRIED

   4.2. PETER WHEELER - RAF BOMBER COMMAND REQUEST FOR MEMORIAL

   Peter Wheeler and Bill Simpson (DFC QSM) presented the attached information to the Committee.

   [ATTACHMENT 4.2]

   That Peter Wheeler and Bill Simpson (DFC QSM) be thanked for their presentation and that the Arts, Culture and Recreation Committee indicates its support for the Royal Air Force (RAF) Bomber Command request for a memorial.

   CARRIED

   4.3. ELSIE HOUMA, OTAHUHU GREEN PRESCRIPTION COORDINATOR, REGARDING AK ACTIVE

   That Elsie Houma, Otahuhu Green Prescription Coordinator, and Natalie Davies, Physical Activity Coordinator, be thanked for their presentation regarding the AkActive Project.

   CARRIED

   4.4. SANDY HARROP, EXECUTIVE OFFICER, REPRESENTING WATERSAFE AUCKLAND REGARDING ANNUAL LEISURE PARTNERSHIPS REVIEW 2005/2006

   Sandy Harrop was not present for this item.

5. REPORTS REQUESTED/PENDING

   That the Reports Requested/Pending report of the Acting Committee Manager dated 30 November 2006 be amended as follows:

   Row	Target Date	Report Title	Reason for Changing Target Date
   1	From Dec 2006 now Mar 2007	Youthtown	Assessment taking longer than envisaged.
   2	From Dec 2006 now TBA	Policy re Leasing for not-for-profit organisations	Report will be completed following the review of the Lease Policy, currently underway.
   4	From Dec 2006 now Feb 2007	Major Events in the Auckland Domain	Assessment taking longer than envisaged.
   6	From Dec 2006 now Feb 2007	Otahuhu Recreation Centre Issues	Assessment taking longer than envisaged.

   CARRIED

6. NINA PURCELL - ACKNOWLEDGEMENT

   That the Arts Culture and Recreation Committee thank and acknowledge Nina Purcell for her contribution and commitment to the organisation, including her work with committees and hearings during her time with Auckland City, and offer best wishes for her future plans.

   CARRIED

7. BLACK GRACE DANCE COMPANY FUNDING REVIEW

   1. That payment of a $25,000 grant be made to Black Grace Dance Company as a contribution to infrastructure costs over the next six month period and the production of Amata in March 2007.
   2. That an interim funding agreement (which includes milestones agreed between Auckland City and Black Grace) is developed to cover the funding period from 1 January 2007 to June 2007.
   3. That a review is undertaken by council officers prior to June 2007 to assess Black Grace's progress against agreed milestones in order to determine the appropriate level and method of funding from 2007/2008 onwards.  

   CARRIED

8. AUCKLAND DOMAIN - RAF BOMBER COMMAND REQUEST FOR MEMORIAL

   1. That officers work with representatives from the Royal Air Force (RAF) Bomber Command Association New Zealand to progress the installation of a memorial statue, with urgency.
   2. That the Arts, Culture and Recreation Committee supports the concept of a memorial within the Domain in the vicinity of the Auckland Museum to commemorate Royal Air Force (RAF) Bomber Command personnel lost in World War II.
   3. That the proposals for installation of a memorial statue to commemorate Royal Air Force (RAF) Bomber Command personnel lost in World War II, be reported to the Public Artwork Subcommittee for their endorsement in February 2007 with the preferred location, and reporting back to the Arts Culture and Recreation Committee in March 2007.

   CARRIED

9. AK ACTIVE PROJECT UPDATE

   1. That the report from the Manager Recreation Services, dated 12 November 2006, be received.
   2. That officers be thanked for their considerable progress on the required outcomes of the project including increased participation in physical activity within Auckland City.

   CARRIED

10. LEISURE PARTNERSHIP PERFORMANCE REVIEW 2005/2006

    1. That the 2005/2006 leisure partnership performance review, containing summary reviews of Surf Lifesaving Northern Region, Sport Auckland and WaterSafe Auckland, be received.
    2. That Sandy Harrop, Executive Officer, Watersafe Auckland, be thanked for her dedication to WaterSafe Auckland's ongoing success.

    CARRIED

    The Chair moved:

    That item 13 be considered at this point.

    CARRIED

11. ST HELIERS FORESHORE RESERVE - CONSULTATION RESPONSE

    Colin Davis, Chairman, Eastern Bays Community Board, was in attendance to answer any questions in relation to the St Heliers foreshore reserve, on behalf of the board.

    1. That the community feedback on the concept plans for the St Heliers Bay Foreshore Reserve upgrade be received.
    2. That the Arts, Culture and Recreation Committee approve the revised concept plan for the St Heliers Bay Foreshore Reserve upgrade including the extension of the foreshore boardwalk from the main boat ramp to the newly constructed headland at the western end of the foreshore subject to reallocation of ward funds for the extension being approved by the Eastern Bays Community Board.

    CARRIED

    The Chair vacated the chair and Councillor Walsh assumed the chair at 11.16am.

    The Chair moved:

    That item 14 be taken at this point.

    CARRIED

12. DEVELOPMENT OF THE OPEN SPACE ACQUISITION AND DIVESTMENT PLAN

    That the Arts Culture & Recreation Committee endorse the draft isthmus and CBD open space acquisition and divestment plan, as amended below, and provide direction on the suggested priorities and assessment criteria for community board consultation and subsequent report back:

    • Amendment on page 9 of the report (page 61 of this agenda) under the heading Divestment Principles, the last bullet point be excluded from the list and included as a standard principle, and updated as follows: "a full public consultation process is undertaken as required according to the relevant provisions of the Reserves Act 1977 and/or the Local Government Act 2002."
    • Amendment on page 16 of the report (page 68 of this agenda) under Improving Access to Open Spaces, third bullet point amended as follows: "Fill the gaps for communities without ready access to quality parks and provide more equitable provision of usable and accessible open space across geographical communities."

    CARRIED

13. COMMERCIAL CENTRE FOOTPATH CLEANING

    1. That the range of options for funding an increase in service levels for commercial centre cleaning be reported back to the February 2007 meeting of the Arts, Culture and Recreation Committee, for referral to the March 2007 Combined Committees meeting, to be prioritised against other budget requests.
    2. That it be a recommendation to the Planning and Regulatory Committee that a review of the adequacy of the regulatory provisions available to deter littering behaviour and poor waste disposal practices be carried out.
    3. That a publicity and education campaign be developed to increase the public awareness of keeping streets clean.

    CARRIED

14. FACILITY PARTNERSHIP SCHEME OMNIBUS REPORT 2007/2008

    That the recommendations arising from the Facility Partnership Workshop held 9 October 2006 be adopted as follows:

    1. That a facility partnership grant of $200,000 in the 2007/2008 financial year be approved for the New Zealand Sri Lanka Buddhist Trust for its development of a meditation and community hall subject to:

    1. confirmation of the total cost of the project
    2. all funds required to complete the project being raised
    3. Council accepting the terms of the commercial loan obtained for phase one of the project
    4. agreement on conditions of community access

    and all other conditions of the Facility Partnership Policy being met.

    2. That it be noted that the Marist Brother Old Boys Rugby Football Club intends to pursue discussions on a lease arrangement with Council for community access to Liston Park, but also that failing an agreeable outcome on lease discussions the club may wish to resubmit its facility partnership application for reconsideration in the future, and that the lease arrangement be reported back separately to the Arts, Culture and Recreation Committee - along with progress on St Pauls College Ponsonby carpark, by the General Manager, Recreation and Community Services and the Group Manager, Community Planning.
    3. That the officers' update on the Avondale College Community Sports Trust project to resurface the hockey turf located at Avondale College is noted.
    4. That the Selwyn College wet dressed artificial hockey turf proposal be further developed, that the proposed fundraising plan, project costs and timeframes be reviewed and that parking, roading, traffic, lighting issues and community access be addressed in order that facility partnership funding in 2008/2009 be considered in October 2007.
    5. That officers' update on the Waiheke Island Community Indoor Pool Committee proposal for a Waiheke Aquatic Centre is noted.
    6. That officers' update on the Waiheke Golf Club project to install an irrigation system at the Waiheke Golf Club is noted.
    7. The officers' update on the Mt Albert Grammar School Swimming Pool Trust project to develop a learn to swim pool at the Philips Aquatic Centre is noted, and that the Arts, Culture and Recreation Committee Hosted Workshop urges the Mt Albert Grammar School Swimming Pool Trust to apply to the new Lotteries Community Facilities Fund for further funding, and recommends the Trust approach sponsors over naming rights.
    8. That the update on the Moving Image Centre is noted, and that the Chairperson of the Arts, Culture and Recreation Committee write to the Ministry of Arts and Culture proposing a more satisfactory financial solution for this national resource, presently substantially funded by Auckland City Council.
    9. That officers' update on the redevelopment of buildings at the Mt Eden Methodist Church is noted.

    1. That the Arts, Culture and Recreation Committee Hosted Workshop acknowledge the conditional grant of $600,000 from the Manukau City Council for the Manukau All Tide Boat Ramp Trust project to develop an all-tide, all weather boat ramp for the Manukau Harbour and that officers report back on the total cost of this project.
    2. The Committee notes this is a regional project requiring regional support and refers the matter to the General Manager, Arts Community and Recreation for consideration as a joint project.
    3. That following the review of costs, the Chair write to the respective Mayors and Chairs of Waitakere, Papakura and Franklin Councils, the Auckland Regional Council and Transit, to request funding assistance in the next financial year given recreational use and safety issues.
    4. That the Chair write to the Manukau City Council acknowledging and thanking them for their contribution to the project.

    11. That officers' update on the Otahuhu College project to develop a sports pavilion on the Memorial Fields is noted, and that the Arts, Culture and Recreation Committee Hosted Workshop recommends that the College apply for further funding to the new Lotteries Community Facilities Fund.
    12. That the Arts, Culture and Recreation Committee Hosted Workshop note officers' update on the Eastern Suburbs Gymnastics Club project.
    13. That officers' update on the stage two renovation of the Mt Eden Swimming Pool by the Mt Eden Swimming Pool Trust Board is noted.
    14. That the Mt Eden Swimming Pool Trust Board be commended for the work undertaken to date in the redevelopment of the Mt Eden Swimming Pool but that the Board be requested to ensure that the remaining work be undertaken as soon as possible so the project may be completed by 31 December 2006.
    15. That officers' update on the New Theatre Initiative for the development of a flexi-form theatre, which has been the subject of separate, regular reporting to the Arts, Culture and Recreation Committee, is noted.
    16. That officers' update on the Tri-Star Gymnastic Club project, which has been the subject of separate, regular reporting to the Arts, Culture and Recreation Committee, is noted.
    17. That $50,000 be allocated in the 2007/2008 financial year as feasibility funding to assist both approved and potential new projects to progress through various stages of project development.
    18. That all Facility Partnership grants be subjected to the terms and conditions of the Facility Partnership Policy and that appropriate agreements be initiated to record the arrangements.
    19. That officers initiate discussion with clubs having financial difficulties with outstanding Community and Hillary Commission loans and report back to Arts, Culture and Recreation Committee in March 2007.

    CARRIED

    Councillor Walsh vacated the chair and Councillor Sefuiva resumed as Chairperson at 11.18am.

15. GRANT OF OLD/NEW LEASE, AUCKLAND PLAYCENTRE ASSOCIATION - RIVERSIDE PLAYCENTRE

    The Arts, Culture and Recreation Committee approve the granting of a lease of land at Jolson Ave Reserve, 11 Pearce Ave, Mt Wellington to the Auckland Playcentre Association Incorporated - Riverside Playcentre subject to the following terms and conditions:

    1. term - 5 years commencing 1 November 2006
    2. rights of renewal - Two rights of renewal each of five years
    3. rent - $250.00 + GST per annum
    4. all other terms and conditions per council's Community and Recreation Lease Policy

    CARRIED

16. SANDRINGHAM BOWLING CLUB INCORPORATED LEASE ELIGIBILITY

    Councillor Walsh declared a conflict of interest regarding the Gambling Venue Policy and did not speak or vote on this item.

    1. That the Arts, Culture and Recreation Committee approve the granting of a lease on Kiwitea Reserve, 64a Kiwitea Street, Sandringham, to the Sandringham Bowling Club Incorporated subject to the following terms and conditions:

    1. term - 5 years commencing 1 November 2006
    2. rights of renewal - Two rights of renewal each of five years
    3. rent - $500.00 plus GST per annum
    4. all other terms and conditions per council's Community and Recreation Lease Policy.

    2. That the Arts, Culture and Recreation Committee notes the lessee, the Sandringham Bowling Club Incorporated, had gaming machines prior to the adoption of the Gambling Venue Policy.
    3. That the Arts, Culture and Recreation Committee notes that issues around gaming machines will be addressed as part of the Lease Policy review currently being undertaken.
    4. That the terms and conditions of the lease for the Sandringham Bowling Club Incorporated states that the lease will be subject to any changes on gambling machines as addressed in the Lease Policy review.

    CARRIED

17. GRANT OF OLD/NEW LEASE, TAMAKI PLAYCENTRE ASSOCIATION INCORPORATED - MT WELLINGTON

    That Arts, Culture and Recreation Committee approve the granting of a lease of land at Vic Cowen Reserve, 174 Penrose Road, Mt Wellington to the Tamaki Playcentre Association Incorporated - Mt Wellington subject to the following terms and conditions:

    1. term - 5 years commencing 1 January 2007
    2. rights of renewal - Two rights of renewal each of five years
    3. rent - $250.00 + GST per annum
    4. all other terms and conditions per council's Community and Recreation Lease Policy.

    CARRIED

18. TRESPASS NOTIFICATION - WARMSLEY PARK, UNDERWOOD PARK AND MCGEHAN CLOSE RESERVE

    That the information memorandum dated 26 October 2006 from the Parks officer regarding trespass authority for Walmsley Park, Underwood Park and McGehan Close Reserve be received.

    CARRIED

19. ANNUAL LEISURE FACILITIES REPORT

    That the report by the Facility contract manager dated 17 November 2006 regarding leisure facilities be received.

    CARRIED

20. REGIONAL FUNDING INITIATIVE - PROPOSED LEGISLATION

    1. That the Auckland City Arts, Culture and Recreation Committee endorse the principles of the Auckland Regional Amenities Funding Bill 2006, particularly the concept of securing sustainable levels of funding for organisations contributing to making Auckland a world-class city.
    2. That when the Select Committee considering the Bill calls for submissions, Auckland City make a submission as appropriate supporting the Bill and its intended outcomes.

    CARRIED

21. OPEN SPACE STRATEGY UPDATE

    1. That the Arts Culture & Recreation Committee endorse the principles and strategic directions set out in 'Places for People, Places for Nature' for key stakeholder consultation, and results be reported back to a joint meeting of the Environmental Heritage and Urban Form Committee and the Arts, Culture and Recreation Committee in February 2007.
    2. That the Arts Culture & Recreation Committee endorse the objectives for the future development of the city's parks and reserves as described in the Parks Plan, for key stakeholder consultation.
    3. That the Arts Culture & Recreation Committee endorse the development of the 10-year action plan component of the Parks Plan, as amended below, to be reported to the Arts, Culture and Recreation Committee in February 2007:

    • the following bullet point be added on page 7 of the report (page 171 of this agenda) under Increasing Park Use and Enjoyment: "Expand provision for appropriate sport and active recreation."

    CARRIED

22. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    1. That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Auckland Netball Centre Operational Funding	Good Reason to withhold exists under section 7	Section 48(1)(a)

     

    C2	Auckland Town Hall Organ - Organ Construction Company Selection	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C3	Auckland Festival Trust	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
    C2.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    C3	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]

    CARRIED

    2. That Alison Fergusson, Chairman, Kay McIntyre, Project Director and Liz Leamy, General Manager, of the Auckland Netball Board be permitted to remain for item C1 as they can provide information on this matter.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 12:48 pm.