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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE ARTS, CULTURE AND RECREATION COMMITTEE HELD ON FRIDAY, 2 FEBRUARY 2007 AT 1:38 PM

1. APOLOGIES

   That apology from Councillor Milne for non-attendance be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 6 December 2006 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. SHAMILA UNKA, CENTRE MANAGER, REPRESENTING THE OTAHUHU RECREATION AND YOUTH CENTRE (ITEM 10)

   Shamila Unka, Centre Manager, tabled the attached presentation to the Committee and spoke about highlights and achievements of the Otahuhu Recreation and Youth Centre over the period April-December 2006.

   [ATTACHMENT 4.1]

   That Shamila Unka, Centre Manager for the Otahuhu Recreation and Youth Centre, be thanked for her presentation regarding the Otahuhu Recreation and Youth Centre.

   CARRIED

5. REPORTS REQUESTED/PENDED

   That the Reports Requested/Pending report of the Acting Democracy Advisor dated 26 January 2007 be amended as follows:

   Row	Target Date	Report Title	Reason for Changing Target Date
   1	From Feb now Apr 2007	Major Events in the Auckland Domain	Discussions with key contacts delayed due to timing of events in February.
   3	From Feb now Jul 2007	Scout Membership	Alternative strategies are being investigated.
   4	From Feb now May 2007	Swimming Pools and Recreation Centres	Officer reporting updated to M Smith. Working party meetings have commenced..
   5	From Feb now Mar 2007	Titled updated from Sports Booking Practices to Owairaka	Officer reporting updated to C Wilson.
   6	From Feb 2007 now N/A	Commercial Centre Footpath Cleaning	Report referred directly to Combined Committees.
   7	Mar 2007 May 2007 Mar 2007	Open Space Strategy: Parks Plan Streetscapes Plan Tree Plan	Dates updated.

   CARRIED

6. AVONDALE COLLEGE STADIUM

   1. That the Arts, Culture and Recreation Committee approve a three year funding agreement between Auckland City and the Avondale College Board of Trustees for the years 2007/2008 to 2009/2010 for an operational grant of $20,000 per annum for the Avondale College Stadium subject to them meeting annual performance standards and a funding agreement being developed to the satisfaction of the General Manager, Arts Community and Recreation and the Chair, Arts, Culture and Recreation Committee.
   2. That officers investigate opportunities for greater community use of the Avondale College Stadium in the short term and investigate longer term options for greater community access to a recreation centre in the Avondale area with particular consideration for the inactive population and the future population growth in the Avondale area and report the findings back to the April 2007 meeting of this Committee.
   3. That the report of the Recreation Planner, dated 18 December 2006 be referred to the Avondale Community Board for their information.

   CARRIED

7. NEWMARKET STREETSCAPES UPGRADE - CONSULTATION RESPONSE

   The Hobson Community Board considered this item at their meeting held 31 January 2007, and resolved:

   1. "That the report of the Landscape Architect and Contractor, Transport Assets and Operations, dated 24 January 2007, be received.
   2. That the Board recommends to the Arts, Culture and Recreation Committee that:

   1. the concept plans, dated January 2007, for the Newmarket Broadway Streetscape Upgrade be approved for detailed design and implementation
   2. Timaru bluestone be endorsed as the predominant paving material for footpaths within the Newmarket Broadway Streetscape Upgrade project scope, extending from Railway Street to Balm Street on Broadway, Newmarket.

   3. That Eduardo Canal, Consultant, be thanked for his presentation to the Board regarding the Newmarket Broadway Streetscape Upgrade.
   4. That the community feedback on the concept plans for the Newmarket Broadway Streetscape Upgrade be received."

    

   1. That the Arts, Culture and Recreation Committee approve the concept plans for the Broadway Streetscape Upgrade (dated January 2007) for detailed design and implementation.
   2. That Timaru bluestone be the predominant paving material for footpaths within the project scope, extending from Railway Street to Balm Street on Broadway Newmarket.
   3. That the report of the Contractor, Asset Management, dated 24 January 2007 and these recommendations be forwarded to the Transport and Urban Linkages Committee for their information.
   4. That the issue of the appropriate process and criteria for choosing between imported and local products for capital projects be referred to the General Manager Finance and the General Manager Arts Community and Recreation to report back to this Committee and to the Finance and Corporate Business Committee.

   CARRIED

8. SHORE RESERVE - REPORT ON PUBLIC CONSULTATION FOR INDOOR CRICKET TRAINING FACILITY BY PARNELL CRICKET CLUB

   The Hobson Community Board considered this item at their meeting held 31 January 2007, and resolved:

   1. "That the report of the Open Space Planning Consultant, dated 16 January 2007, be received.
   2. That the public submissions regarding the proposed indoor cricket training facility on Shore Road Reserve be received.
   3. That the Board recommends to the Arts, Culture and Recreation Committee that land owner permission be given to the Remuera Parnell Sports Community Charitable Trust to erect an indoor training facility on Shore Road Reserve adjacent to the existing day room and amenities building.
   4. That the Board recommends to the Arts, Culture and Recreation Committee that the Remuera Parnell Sports Community Charitable Trust work with:

   1. Community Planning on the building and landscaping design to address the design issues identified in the submissions and to achieve a high quality building.
   2. the Community Lease Officer to develop a new lease for the building, based on the standard community lease, with lease terms and conditions to address the mitigation and building design issues and report the draft lease back to the Arts, Culture and Recreation Committee for approval.

   5. That Judi Longdill, Open Space Consultant and Catherine Wilson, Team Leader Open Space Design be thanked for their presentation to the Board regarding the proposed indoor cricket training facility on Shore Road Reserve. "

    

   1. That the public submissions for an indoor training facility on Shore Road Reserve be received.
   2. That the Arts, Culture and Recreation Committee approves in principle land owner permission for the Remuera Parnell Sports Community Trust to erect an indoor training facility on Shore Rd Reserve adjacent to the existing day room and amenities building.
   3. That the Arts, Culture and Recreation Committee requests that the Remuera Parnell Sports Community Trust work with:

   1. the Community Planning Group on the building and landscaping design to address the design issues identified in the submissions and achieve a high quality building.
   2. the Community Lease Officer to develop a new lease for the building, based on the standard community lease, with lease terms and conditions to address the mitigation and building design issues and report the lease back to the Arts, Culture and Recreation Committee for final approval. 

   4. That the Arts, Culture and Recreation Committee notes that any proposals for building developments on Open Space are referred to the Urban Design Panel.

   CARRIED

9. TRESPASS NOTIFICATION - MURRAY HALBERG PARK

   That the information memorandum dated 12 January 2007 from the Sports Parks Officer regarding trespass authority for Murray Halberg Park, Rangeview Road, Mt Albert, be received.

   CARRIED

10. OTAHUHU RECREATION AND YOUTH CENTRE UPDATE

    1. That officers be commended for the positive community approach taken at the Otahuhu Recreation and Youth Centre, and support given to continued development of needs-based programmes.
    2. That the report by the Team Leader, Recreation Community Planning dated 16 January 2007 be forwarded to the Tamaki Community Board for their information.

    CARRIED

11. UPDATE ON YOUTH GANG ISSUES IN AUCKLAND

    1. That the report by the Policy and Planning Manager dated 28 November 2006 be received.
    2. That the Arts, Culture and Recreation Committee support and commend direction taken with youth gang issues and especially collaboration with central government for future initiatives.

    CARRIED

12. GRANT OF NEW LEASE - WAIHEKE YOUTH CENTRE TRUST

    The Waiheke Community Board considered this item at their meeting held 31 January 2007, and resolved:

    1. "That the report regarding the Waiheke Youth Centre Trust, dated 14 November 2006, be received
    2. That the Waiheke Community Board recommends to the Arts, Culture and Recreation Committee:

    the granting of a lease to Waiheke Youth Centre Trust on the following terms and conditions:

    1. Term - 5 years commencing 1 February 2007;
    2. Rights of Renewal - Two rights of renewal each of five years;
    3. Rent - $250.00 + GST per annum;
    4. Maintenance and Utilities (outgoings) costs on a per square meter basis;
    5. All other terms and conditions per Council's Community and Recreation Lease Policy."

    1. The Arts, Culture and Recreation Committee approve the granting of a lease to the Waiheke Youth Centre Trust for the area at the rear of the Surfdale Hall, 6 Hamilton Road, Waiheke Island, on the following terms and conditions:

    1. Term - 5 years commencing 1 February 2007;
    2. Rights of Renewal - Two rights of renewal each of five years;
    3. Rent - $250.00 + GST per annum;
    4. Maintenance and Utilities (outgoings) costs on a per square meter basis;
    5. All other terms and conditions per Council's Community and Recreation Lease Policy.

    2. That officers explore the possibility of increased access to Surfdale Hall to maximise programme benefits the Waiheke Youth Centre Trust can offer.

    CARRIED

13. PANMURE TOWN CENTRE UPGRADE STAGE 3

    1. That $80,000 from the 'Vibrant local centres' capital expenditure budget be allocated to stage three of the Panmure town centre redevelopment in the 2007/2008 financial year.
    2. That $1.5 million from the 'Vibrant local centres' capital expenditure budget be allocated to Panmure town centre redevelopment stage three in the 2008/2009 financial year.

    CARRIED

14. NZ NATIONAL MARITIME MUSEUM - ADDITIONAL FUNDING REQUEST 2007/2008

    That the Arts, Culture and Recreation Committee recommend to the Finance and Corporate Business Committee that the additional funding request from the New Zealand National Maritime Museum, for the sum of $85,000 in 2007/2008 (total of $800,000) towards the increased operating costs of the museum be referred to the February/March 2007 Combined Committees for consideration alongside all other funding.

    CARRIED

    The Chairperson vacated the chair and Councillor Walsh assumed the chair at 2.47pm

15. AUCKLAND FESTIVAL TRUST - RENEWAL OF TWO-YEAR FUNDING

    1. That the Arts, Culture and Recreation Committee recommends to the Finance and Corporate Business Committee that the Funding Agreement between Auckland City and The Auckland Festival Trust Incorporated be renewed for a further period of two years, expiring on 30 June 2009, and that the annual operating grant of $1.0 million plus GST continue for the duration of this period.
    2. That approval of the final terms and conditions of the renewed Funding Agreement be delegated to the General Manager, Arts Community and Recreation and the Deputy Chair of the Arts, Culture and Recreation Committee.

    CARRIED

    Councillor Walsh vacated the chair and Councillor Sefuiva resumed as Chairperson at 2.48pm.

16. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Acquisition of Land for Sports Fields	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Acquisition of Property	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations), in particular for the possible purchase of a particular property for sports fields	[Section 7(2)(i)]
    C2.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations), for the possible purchase or use of a particular property for arts or entertainment purposes	[Section 7(2)(i)]

    CARRIED

    There being no further business the Chairman declared the meeting closed at 3:03pm.