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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE ARTS, CULTURE AND RECREATION COMMITTEE HELD ON MONDAY, 5 MARCH 2007 AT 11:05AM

1. APOLOGIES

   That the apology from Councillor Storer for non-attendance due to council business and Councillor Leighton be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Arts, Culture and Recreation Committee meeting held on Friday, 2 February 2007 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. ERIC MAHONEY, VICE COMMODORE, ROYAL AKARANA YACHT CLUB, AND DES BRENNAN, CHIEF EXECUTIVE, YACHTING NEW ZEALAND

   Eric Mahoney and Des Brennan gave a presentation regarding activities, achievements, community involvement, and future direction for the Royal Akarana Yacht Club, including a concept plan for the establishment of a National Sailing Centre at The Landing, Okahu Bay.

   [ATTACHMENT 4.1]

   1. That Eric Mahoney, Vice Commodore, Royal Akarana Yacht Club, and Des Brennan, Chief Executive, Yachting New Zealand, be thanked for their presentation regarding the concept plan for the establishment of a National Sailing Centre at The Landing, Okahu Bay.
   2. That officers report back with a strategic overview of yachting in Auckland City and a holistic approach to the provision of a range of opportunities, including how the concept presented by Yachting New Zealand may fit, and how it will include community access.
   3. That an urgent scoping report be presented to The Landing Working Party regarding this matter.

   CARRIED

5. REPORTS REQUESTED/PENDING

   That the Reports Requested/Pending report of the Democracy Advisor (Acting), dated 27 February 2007, be amended as follows:

   Row	Target Date	Report Title	Reason for Changing Target Date
   2	From Mar now Apr 07 From May now Apr 07 From Mar now May 07	Parks Plan Streetscapes Plan Tree Plan	Assessment taking longer than expected. NB: Open Space Framework will be reported to the joint meeting AC&R and EHUF in March.
   3	From Mar now Apr 07	Youthtown	Assessment taking longer than expected.
   5	From Mar now Jul 07	Street Trading Policy	Stakeholder and community board workshops are required to be carried out prior to reporting back to the committee.
   6	From Mar now Apr 07	Auckland Netball Centre	Assessment taking longer than expected.

    

   Row	Target Date	Report Title	Reason for Changing Target Date
   7	From Mar now Apr 07	Acquisition of Land for Sports Fields	Pending outcome of negotiations with current land owner.
   10	From May 07 now N/A	Swimming Pools and Recreation Centres	Working party has recommended reporting straight to Combined Committees in June.
   New	May 07	Pasifika Festival Governance

   CARRIED

6. GUIDELINES FOR THE DEVELOPMENT OF ARTIFICIAL SPORTS TURFS

   1. That the Arts, Culture and Recreation Committee consider the development of the artificial turfs as one mechanism to increase the overall capacity of sports fields to meet growing demand, together with other innovations to increase the use of available open space.
   2. That the Arts, Culture and Recreation Committee approves the Artificial Sport Turfs Guidelines for Development, attached as appendix one to the report by the Senior Project Planner, dated 14 February 2007, and that these guidelines be used to guide any decisions on artificial turf developments.

   CARRIED

7. DRAFT STREET PERORMANCE POLICY

   1. That the Arts, Culture and Recreation Committee receive the draft Street Performance Policy and approve it for consultation with external stakeholders.
   2. That officers work with the Events Team and Auckland City Environments to establish the budget required for the implementation of the Street Performance Policy and its ongoing management, and report back to the Arts, Culture and Recreation Committee when the policy has been '.

   CARRIED

8. DECLARATION OF LAND AS A LOCAL PURPOSE (AMENITY) RESERVE - SHORE AND ARNEY ROADS, REMUERA

   That in exercise of the powers conferred on it by Section 14 Reserves Act 1977, Auckland City Council hereby resolves that the piece of land held by the Council in fee simple comprising 775 square metres and described as Section 1 Survey Office Plan 69009, being All Computer Freehold Register NA118B/277 be declared a Local Purpose (Amenity) Reserve subject to the Reserves Act 1977.

   CARRIED

9. PHILIPS AQUATIC CENTRE - FACILITY NAME CHANGE

   That the Arts, Culture and Recreation Committee approve the name change for the aquatic facility currently referred to as the Philips Aquatic Centre to "The Mount Albert Aquatic Centre" at the expiry of the current Sponsorship Agreement with Philips New Zealand Limited on 18 September 2007.

   CARRIED

10. CONSENT TO GRANT A NEW TENANCY AGREEMENT TO MT WELLINGTON KART CLUB - 39B TAINUI ROAD, MT WELLINGTON

    1. That the Arts, Culture and Recreation Committee supports the continued tenancy of the Mt Wellington Kart Club at 39B Tainui Road, Mt Wellington, on the basis that this organisation provides significant recreation and sporting benefits to both the club members and to the local community, and agrees to a fixed term tenancy from 1 October 2005 to 31 December 2008 (subject to a six month early termination clause should the site be required to meet the regional road plans).
    2. That the Arts, Culture and Recreation Committee recommends to the Transport & Urban Linkages committee that the council supports the continued tenancy of the Mt Wellington Kart Club at 39B Tainui Road, Mt Wellington, on a fixed term tenancy from 1 October 2005 to 31 December 2008 (subject to a six month early termination clause should the site be required to meet the regional road plans) at a reduced rental of $15,000 per annum plus GST and that this rental be backdated to 1 October 2005.
    3. That the report by the Leasing Officer, dated 20 February 2007, and the above resolutions be forwarded to the Tamaki Community Board for their information.

    CARRIED

11. SCOUTING NEW ZEALAND - FUTURE PROVISION

    That council staff work with the Regional Manager of Scouting New Zealand with the aim of rationalising scouting's use of city owned buildings and maximising opportunities for wider community access and use of their own facilities.

    CARRIED

12. ANNUAL MARET RENT REVIEW, AUCKLAND STOCK AND SALOON CAR CLUB INCORPORATED

    1. That the Arts, Culture and Recreation Committee approve that the Auckland Stock and Saloon Car Club continue to pay a rental of $10,000.00 per annum plus GST, for the lease of land at Waikaraka Park, 175-243 Neilson Street, Onehunga.
    2. That an annual market rental review for be undertaken again once the lease policy has been reviewed.
    3. That the report by the Lease Officer, Recreation and Community Leases, and the above resolutions be forwarded to the Maungakiekie Community Board for their information.

    CARRIED

13. MUSEUM OF TRANSPORT AND TECHNOLOGY - LEASE RENEWAL

    1. That the lease site occupied by the Museum of Transport and Technology at 805 Great North Road, Western Springs, (CT 45D/561) be renewed for a further term of 21 years from 1 September 2006 on essentially the same terms and conditions as the original lease dated 20 May 1988.
    2. That the Chair of the Arts, Culture and Recreation Committee write to other Territorial Local Authorities and the Electoral College to inform them of Council's favourable lease renewal for Museum of Transport and Technology at the same level as enjoyed for the last 21 years, and it's ongoing support for this organisation.

    CARRIED

14. GRANT OF OLD/NEW LEASE - THE SCOUT ASSOCIATION OF NEW ZEALAND - BALMORAL SCOUT GROUP

    1. That the Arts, Culture and Recreation Committee approve the granting of a lease to The Scout Association of New Zealand - Balmoral Scout Group, Pollard Park, 1A Waitomo Avenue, Mt. Eden, on the following terms and conditions:

    1. Term - 5 years commencing 1 February 2007;
    2. Rights of Renewal - Two rights of renewal each of five years;
    3. Rent - $250.00 + GST per annum;
    4. All other terms and conditions per Council's Community and Recreation Lease Policy.

    2. That the draft reserve management plan for reserve land at Pollard Park, 1A Waitomo Avenue, Mt. Eden, begun in 1990 be referred to officers.

    CARRIED

15. GRANT OF OLD/NEW LEASE - ROSKILL MODELLERS CLUB INCORPORATED

    That the Arts, Culture and Recreation Committee approve the granting of a lease to Roskill Modellers Club Incorporated, John Moore Reserve, 24A Bremner Avenue, Mt. Roskill, on the following terms and conditions:

    1. Term - 5 years commencing 1 February 2007;
    2. Rights of Renewal - Two rights of renewal each of five years;
    3. Rent - $500.00 + GST per annum;
    4. All other terms and conditions per Council's Community and Recreation Lease Policy.

    CARRIED

16. GRANT OF OLD/NEW LEASE - THE SCOUT ASSOCIATION OF NEW ZEALAND - WAINUI SCOUT GROUP

    That the Arts, Culture and Recreation Committee approve the granting of a lease to The Scout Association of New Zealand - Wainui Scout Group, Boundary Reserve, 149 Riverside Avenue, Pt. England, on the following terms and conditions:

    1. Term - 5 years commencing 1 January 2007;
    2. Rights of Renewal - Two rights of renewal each of five years;
    3. Rent - $250.00 + GST per annum;
    4. All other terms and conditions per Council's Community and Recreation Lease Policy.

    CARRIED

17. TRESPASS NOTIFICATION - COYLE PARK 'BIG GAY OUT' EVENT

    1. That the information memorandum from the Parks Officer, dated 2 February 2007, regarding trespass authority for the Big Gay Out event on Saturday 11 February 2007 at Coyle Park, Pt Chevalier, be received and noted.
    2. That the Arts, Culture and Recreation Committee request officers obtain legal advice on police ability to act on public land and report back to the Committee.

    CARRIED

18. TRESPASS NOTIFICATION - AUCKLAND INTERNATIONAL CULTURAL FESTIVAL EVENT

    That the information memorandum from the Sports Parks Officer, dated 12 February 2007, regarding trespass authority for the Auckland International Cultural Festival on Saturday 25 February at War Memorial Park, 13 May Road, Sandringham, be received and noted.

    CARRIED

19. OWAIRAKA AVENUE RESERVE UPGRADE - STAGE II PRIORITIES, FIELD BOOKING SYSTEM

    The Chair moved:

    1. That the construction contract for stage 1 works of the Owairaka Avenue Reserve Upgrade includes the addition of shrub planting, hard courts and the car park as identified on the approved concept plan (August 2006).
    2. That the stage two works of the Owairaka Avenue Reserve Upgrade are to include the skate park, playground, signage, furniture and toilet as identified on the approved concept plan (August 2006).
    3. That the booking of the field/multi-use recreation ground within the Owairaka Avenue Reserve be undertaken on the following basis:

    1. Council will accept seasonal bookings from the junior sports for Saturday mornings only;
    2. The rest of the time casual and tournament bookings will be accepted from groups other than sports associations and/or sports clubs;
       The purpose of the restrictions listed above is to encourage the area's utilisation by the local community and culturally diverse groups.

    4. That the booking restrictions on the use of the sports field/multi-use recreation ground within the Owairaka Avenue Reserve be reviewed after 12 months and reported back to the Arts, Culture Recreation Committee.
    5. That no sports club buildings be permitted on the Owairaka Avenue Reserve.
    6. That the Arts, Culture and Recreation Committee acknowledge and commend council staff for their work on this concept plan, and recognise the benefits it will provide youth in the local area.

    Councillor Fryer moved the following amendment as a replacement of resolutions C to E:

    That decisions on recommendations C to E be deferred for one month to allow the Chair to meet with the Eden/Albert Community Board on this matter.

    A division was called for, voting on which was as follows:

    For the Amendment	Against the Amendment
    Cr Christine Caughey Cr Cathy Casey Cr Glenda Fryer Cr Richard Northey	Cr Bill Christian Cr Toni Millar Cr Scott Milne Cr Vern Walsh Deputy Mayor, Dr Bruce Hucker Cr Penny Sefuiva

    Councillor Linda Leighton and Councillor Faye Storer were absent.

    The amendment was declared LOST by 4 votes to 6.

    The Chair put the following parts of the substantive motion:

    1. That the construction contract for stage 1 works of the Owairaka Avenue Reserve Upgrade includes the addition of shrub planting, hard courts and the car park as identified on the approved concept plan (August 2006).
    2. That the stage two works of the Owairaka Avenue Reserve Upgrade are to include the skate park, playground, signage, furniture and toilet as identified on the approved concept plan (August 2006).

    CARRIED

    The Chair put the following parts of the substantive motion:

    3. That the booking of the field/multi-use recreation ground within the Owairaka Avenue Reserve be undertaken on the following basis:

    1. Council will accept seasonal bookings from the junior sports for Saturday mornings only;
    2. The rest of the time casual and tournament bookings will be accepted from groups other than sports associations and/or sports clubs;
       The purpose of the restrictions listed above is to encourage the area's utilisation by the local community and culturally diverse groups.

    4. That the booking restrictions on the use of the sports field/multi-use recreation ground within the Owairaka Avenue Reserve be reviewed after 12 months and reported back to the Arts, Culture Recreation Committee.

    A division was called for, voting on which was as follows:

    For the Motion	Against the Motion
    Cr Bill Christian Cr Toni Millar Cr Scott Milne Cr Richard Northey Cr Vern Walsh Deputy Mayor, Dr Bruce Hucker Cr Penny Sefuiva	Cr Christine Caughey Cr Cathy Casey Cr Glenda Fryer

    Councillor Linda Leighton and Councillor Faye Storer were absent.

    The motion was declared CARRIED by 7 votes to 3.

    The Chair put the following parts of the substantive motion:

    5. That no sports club buildings be permitted on the Owairaka Avenue Reserve.
    5. That the Arts, Culture and Recreation Committee acknowledge and commend council staff for their work on the Owairaka Avenue Reserve concept plan, and recognise the benefits it will provide youth in the local area.

    CARRIED

20. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Western Springs - funding of the implementation of speedway review recommendations and alternative options	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, there is information in the report that will be subject to tender processes.	[Section 7(2)(i)]

    CARRIED

    There being no further business the Chair declared the meeting closed at 1:24 pm.