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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE ARTS, CULTURE AND RECREATION COMMITTEE HELD ON WEDNESDAY, 4 APRIL 2007 AT 9:30 AM

1. APOLOGIES

   That apologies from Councillor Caughey for lateness and Councillor Leighton for non-attendance be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Arts, Culture and Recreation Committee meeting held on Monday. 5 March 2007, and the minutes of the joint meeting of the Arts, Culture and Recreation and the Environmental, Heritage and Urban Form Committees held on Monday, 12 March 2007, be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. AUCKLAND IRISH COMMUNITY - MARTIN CLEARY

   Allan Gibson and Michael Fox, representing the Auckland Irish Community, gave a presentation regarding the Community's proposal to build a multi-purpose facility at Meola Road, Seddon Fields, Point Chevalier. They are seeking direction and approval from Council prior to continuing this proposal.

   [ATTACHMENT 4.1]

   1. That Allan Gibson and Michael Fox, representing the Auckland Irish Community, be thanked for their presentation regarding the Community's proposal to build a multi-purpose facility at Meola Road, Seddon Fields, Point Chevalier.
   2. That the Arts, Culture and Recreation Committee request officers report back to the Western Bays Community Board and this Committee on the Auckland Irish Community's proposal to build a multi-purpose facility at Meola Road, Seddon Fields, Point Chevalier.

   CARRIED

   4.2 STANLEY PALMER, artist - raf bomber command memorial (item 9)

   Stanley Palmer gave a presentation regarding concept ideas for a memorial in the Cenotaph area at the Auckland Domain.

   [ATTACHMENT 4.2]

   That Stanley Palmer, Artist, be thanked for his presentation on memorials in the Cenotaph area.

   CARRIED

   4.3 DAVID APPLEBY, CHAIRMAN, SUSANNE RITZENHOFF, GENERAL MANAGER AND JUSTIN LEWIS, BOARD MEMBER, REPRESENTING Q THEATRE

   David Appleby, Susanne Ritzenshoff and Justin Lewis, representing the Q Theatre, provided an update on the Q Theatre project, including Board member introductions, budget and sponsorship targets and achievements.

   That David Appleby, Chairman, Susanne Ritzenhoff, General Manager and Justin Lewis, Board Member, Q Theatre, be thanked for their presentation regarding the Q Theatre project.

   CARRIED

5. REPORTS REQUESTED/PENDING

   That the Reports Requested/Pending report of the Democracy Advisor (Acting) dated 28 March 2007 be amended as follows:

   Row	Target Date	Report Title	Reason for Changing Target Date
   2	From Apr 07 now May 07	Auckland Netball Centre	This report will now be combined with the report listed on Row 6, target date May 07.
   5	From Apr 07 now N/A	Major Events in the Auckland Domain	This report will now be presented to the Economic Development and Sustainable Business Committee in May 07.
   9	From Jul 07 now Aug 07	NTi Update	Report investigations taking longer than envisaged.
   13	From TBA now May 07	Toilets in the CBD	Target date provided.
   15	From TBA now May 07	Policy re Leases for not-for-profit organisations	Target date provided.

   CARRIED

6. CHANGE OF CLASSIFICATION OF ROWE RESERVE - SPRING STREET, ONEHUNGA - DOLPHIN THEATRE

   1. That in terms of Section 16 of the Reserves Act 1977 officers proceed with public advertising of the classification of part of Rowe Reserve, described as Lot 2 DP 147935 (all NA 88A/373) comprising 1449m2, currently held as an unclassified reserve for water purposes, as a local purpose (community buildings) reserve, for the purposes specified in Section 23 of the Act.
   2. That in terms of Section 24 of the Reserves Act 1977 officers proceed with public advertising of the change of classification of the reserve status over part of Rowe Reserve, described as Lot 3 DP 147935 (all NA 88A/374) comprising 3188m2, from recreation reserve to local purpose (community buildings) reserve, for the purposes specified in Section 23 of the Act.
   3. That Councillors Northey, Boyle and Christian be appointed to hear submissions on the change of classification of Rowe Reserve, Spring Street, and report back to the Arts, Culture and Recreation Committee with recommendations in due course.

   CARRIED

7. OTAHUHU RECREATION PRECINCT - STAGE 2

   1. That the Arts, Culture and Recreation Committee endorse the proposed process and associated timeframes for the stage two development of Otahuhu Recreation Precinct with forecast completion in 2010/2011.
   2. That the Arts, Culture and Recreation Committee notes that actual budget will not be confirmed until the design and tender processes are completed.

   CARRIED

8. DAVID LANGE MEMORIAL ARTWORK OTAHUHU

   1. That the Arts, Culture and Recreation Committee thank Deborah White, project manager of the David Lange Memorial Trust for her attendance on behalf of the Trust.
   2. That officers continue working with the David Lange Memorial Trust project manager, Deborah White and the artist, Virginia King, to integrate the David Lange Memorial Artwork into stage two of the Otahuhu Recreation Precinct development project.
   3. That officers report in due course to the Public Art Sub-committee on associated landscaping costs for the David Lange Memorial Artwork, noting that the funding of the landscaping associated with the artwork is yet to be resolved.
   4. That the report by the Senior Arts Planner and these resolutions be forwarded to the Tamaki Community Board, the Public Art Sub-committee and the David Lange Memorial Trust.

   CARRIED

9. AUCKLAND DOMAIN - RAF BOMBER COMMAND MEMORIAL

   1. That officers continue to work with representatives from the Royal Air Force (RAF) Bomber Command Association New Zealand, Auckland Museum, the Returned Services Association and other armed services groups to progress an integrated concept design aligned to the draft War Memorial Museum and Cenotaph Masterplan.
   2. That officers initiate dialogue with artist Stanley Palmer on concepts that could incorporate Royal Air Force (RAF) Bomber Command and other armed services memorials within the landscape elements of the Cenotaph area.
   3. That the report by the Senior Arts Planner dated 19 March 2007 and these resolutions be forwarded to the Hobson Community Board.
   4. That these resolutions be forwarded to the Public Art Sub-committee.

   CARRIED

10. GRANT OF OLD/NEW LEASE - AUCKLAND WATER SKI CLUB INCORPORATED

    That the Arts, Culture and Recreation Committee approve the granting of a lease to the Auckland Water Ski Club Incorporated, for the area at Orakei Basin West Reserve, 120 Lucerne Road, Remuera, on the following terms and conditions;

    1. Term - 5 years commencing 1 April 2007;
    2. Rights of Renewal - Two rights of renewal each of five years;
    3. Rent -- $500.00 + GST per annum;
    4. All other terms and conditions per Council's Community and Recreation Lease Policy.

    CARRIED

11. AVONDALE COLLEGE STADIUM UPDATE

    That officers provide an update to the Arts, Culture and Recreation Committee as discussions are completed regarding opportunities for greater community use of the Avondale College Stadium.

    CARRIED

12. PASIFIKA INTERIM WORKING PARTY MEMBERSHIP

    Manogi Tavelia, Secretary for the Pacific Island Board Auckland City, addressed the Committee on behalf of the Board, and tabled a letter outlining the Board's comments as discussed at their meeting held 3 April 2007.

    [ATTACHMENT 12]

    1. That the Arts, Culture and Recreation Committee notes that:

    1. the Pasifika Interim Working Party scope is Celebrate Pasifika and the wider Pasfika vision;
    2. the Celebrate Pasifika vision will position Pasifika Festival as the platform for a wider concept of celebration and economic endeavour across the region, and as a magnet for visitors to experience Auckland's unique pacific identity beyond the Festival event;
    3. the maximum number of members for the Pasifika Interim Working Party is five;
    4. one member of the Pasifika Interim Working Party is from the Pacific Island Board.

    2. That the Arts, Culture and Recreation Committee acknowledges receipt of the letter from the Pacific Island Board Auckland City and thanks Manogi Tavelia for her presentation to the Committee, and that these resolutions and an explanatory letter be forwarded to the Pacific Island Board Auckland City members.

    CARRIED

13. PARKS PLAN UPDATE

    That the Arts, Culture and Recreation Committee thank officers for their comprehensive work on the Parks Plan, and endorse the revised draft of the Parks Plan, including the draft 10-year action plan, for wider stakeholder consultation.

    CARRIED

    The meeting adjourned at 11.43am and reconvened at 11.53am.

14. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item no.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1	Auckland Tennis Incorporated	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(i) To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, this report deals with specific third party contract negotiations that are currently underway between Auckland Tennis, and the developer, a contract which council must approve of the arrangement in its capacity as landowner. Public disclosure of the discussion would prejudice the bargaining position of Auckland City.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

     

    Item no.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C2	Acquisition of Land for the Development of Active Sports Fields	That a right of appeal lies to the Environment Court against the final decision of the committee in relation to an appeal against Private Plan Change 95, Auckland Institute of Studies	Section 7(2)(h) To enable the Council to carry out, without prejudice or disadvantage, commercial activities. In particular, public knowledge of information within the report would affect final purchase price. Section 7(2)(i) To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the negotiations with private landowners could be impacted if information in this report is made public.	S48(1)(d) & (2) The exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation.

     

    Item no.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C3	Acquisition of Land for Open Space	That a right of appeal lies to the Environment Court against the final decision of the committee in relation to an appeal against Private Plan Change 95, Auckland Institute of Studies	Section 7(2)(h) To enable the Council to carry out, without prejudice or disadvantage, commercial activities. In particular, public knowledge of information within the report would affect final purchase price. Section 7(2)(i) To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the negotiations with private landowners could be impacted if information in this report is made public.	S48(1)(d) & (2) The exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation.

    CARRIED

15. AUCKLAND TENNIS INCORPORATED - REQUEST FOR AUCKLAND CITY SUPPORT FOR CHANGES TO THE AUCKLAND DOMAIN ACT 1987

    Resolutions A-E for this item were released into the open section of the minutes, as per item C1, resolution H. The report remains confidential under C1.

    1. That the Arts, Culture and Recreation Committee recommends to the Economic Development and Sustainable Business Committee that Auckland City officers investigate and report back to the appropriate committee(s) with details of the legislative changes needed to the Auckland Domain Act 1987 that would allow for the development proposed by Auckland Tennis/Next Generation Clubs of Australia to proceed, while taking account of the intent of the Act, noting that there will also be a need separately to address the Act in terms of the needs of other lessees and address the boundary issues for the properties within or adjoining the Domain.
    2. That officers report back to the appropriate committee(s) of Council with details of the draft legislative changes to the Auckland Domain Act 1987 to allow Auckland City Council to formally endorse the changes and approve promoting the proposed Auckland Domain amendment bill to parliament.
    3. That Auckland Tennis Incorporated and Next Generation Clubs of Australia Limited be advised that Auckland City will be seeking a significant, but fair contribution from the two organisations towards the cost of the legislative process and any other legal arrangements that need consideration by Auckland City in its capacity as landowner/landlord, separate from any regulatory or other charges that may be imposed.
    4. That prior to the leases being executed, officers report back to the appropriate committee(s) of Council with details of the proposed lease and sub-lease arrangements being offered to Auckland Tennis Incorporated and Next Generation Clubs of Australia Limited for the committee to approve the leases.
    5. That the Arts, Culture and Recreation Committee is supportive of the benefits the development proposed by Auckland Tennis Incorporated /Next Generation Clubs of Australia will bring to the city, but notes the risks attached to delays whichever legislative option is chosen, and request this is communicated to the parties, as well as an acknowledgement of the challenges changing the Domain Act will involve.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 12.35pm.