MINUTES OF A MEETING OF THE ARTS, CULTURE AND RECREATION COMMITTEE HELD ON WEDNESDAY, 2 MAY 2007 AT 9:33 AM

1. APOLOGIES

   That apologies from Councillors Caughey, Fryer and Storer for non attendance due to council business, and Councillor Millar for lateness be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 4 April 2007 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. STEPHEN HAMILTON and doug astley - AUCKLAND TOWN HALL ORGAN TRUST

   Stephen Hamilton and Doug Astley, Auckland Town Hall Organ Trust, gave a presentation regarding the Trust's progress to date and fundraising plans for the Town Hall organ project.

   [ATTACHMENT 4.1]

   That Stephen Hamilton and Doug Astley, Auckland Town Hall Organ Trust, be thanked for their presentation to the Committee.

   CARRIED

   4.2. JILL RAWNSLEY - AUCKLAND WRITERS AND READERS FESTIVAL

   Jill Rawnsley, Festival Director of the Auckland Writers and readers Festival, gave a presentation regarding this event which takes place from 24-27 May 2007.

   1. That Jill Rawnsley, Festival Director of the Auckland Writers and Readers Festival, be thanked for her presentation to the Committee.
   2. That the Arts, Culture and Recreation Committee notes the Auckland Writers and Readers Festival's aspiration to become a signature event for the city.
   3. That these resolutions be forwarded to the City Events Manager.

   CARRIED

   That item 10 be taken at this point.

   CARRIED

5. REPORTS REQUESTED/PENDING

   That the Reports Requested/Pending report of the Democracy Advisor (Acting) dated 26 April 2007 be amended as follows:

   Row	Target Date	Report Title	Reason for Changing Target Date
   1	From Jul 07 now Aug 07	Parks Plan	To endorse final Parks Plan - now Aug 07 due to AC&R/EHUF joint meeting timing.
   4	From May 07 now Jul 07	Youthtown	Awaiting further details.

    

   5	From May 07 now Aug 07	Toilets in the CBD	Further investigation is required.
   6	From May 07 now Jul 07	Policy re Leases for not for profit organisations	Further investigation is required.
   8	From Jul 07 now Aug 07	Street Trading Policy	Updated due to August due to timing of July meeting.
   10	From Jul 07 now Aug 07	Overview of Yachting in Auckland City	Further investigation is required.
   12	From TBA now Aug 07	Multi Purpose Facility at Meola Road, Seddon Fields, Point Chevalier	Target date now provided.

   CARRIED

6. FACILITY PATNERSHIPS PROPOSALS FOR THE 2008/2009 FINANCIAL YEAR - STAGE 1 ASSESSMENTS PLUS AN UPDATE ON ACTIVE PROJECTS

   That the recommendations arising from the Facility Partnership Workshop held 16 April 2007 be adopted as follows:

   1. That the committee request;

   1. Further financial information from Moving Image Centre, including confirmation of associated terms and conditions should it re-finance its mortgages;
   2. Details of their operational activity and projected cashflows for the next five years;
   3. A statement of Moving Image Centre's intention with regards to repayment of the principal of both mortgages;
   4. That the Moving Image Centre continue to work with officers on these matters, including the funding of other similar centres;
   5. That officers report back to the committee in November 2007 on what, if any, level of Interest Concession Grant funding for the Moving Image Centre might be appropriate in the 2008/2009 and following financial years.

   2. That in the absence of compelling business reasons the committee decline the Moving Image Centre's request for an Interest Concession Grant for the 2007/2008 financial year.
   3. That officers clarify the level of support from other organisations to the Moving Image Centre, for example ASB and Creative NZ, and establish the proportional level of support the city should assume responsibility for, and what could be expected from other stakeholders given the centre serves both national and local purpose.
   4. The committee approve a facility partnership grant of $375,000 in the 2007/2008 financial year to assist the Auckland Netball Centre to install a fire sprinkler system into its facility at Ngahue Reserve, Mt Wellington, subject to agreement on a Facility Partnership Agreement, and to all the terms and conditions of the Facility Partnership Policy being met.
   5. The committee request officers investigate weekday use of the carpark at Ngahue Reserve, Mt Wellington.
   6. That the South Pacific College of Natural Therapies be thanked for its proposal but informed its project is not eligible for funding under the Facility Partnership Policy, and may be more suitable for other funding sources.
   7. 1. That the committee note the update provided by officers on the Manukau All Tide Ramp Trust's proposal to develop an all-tide boat ramp facility on the Manukau Harbour, and that prospects for raising further funds for the project in the near future are not promising.
      2. ii. That officers prepare a report for the Arts, Culture and Recreation Committee detailing Council's options with regards to its support for the Manukau All Tide Ramp Trust's project and that in doing so they outline the costs and benefits to both Council, users and the wider community under each option.
      3. iii. That the matter of access across Ports land be referred to the officers negotiating over land swap with Ports.
      4. iv. That officers provide clarification of who funds rescue services on other harbours, the role of Ports, Regional Councils and national service bodies, and other possible sources of revenue such as boat registrations.
   8. That the committee advise Selwyn College that its proposal for facility partnership funding to assist with the development of a hockey turf at the school will not be considered for funding approval given the lack of progress on the proposal to date, however should Selwyn College wish to re-submit an application on this project for funding in the future, it may do so provided the issues identified previously by the committee are addressed.
   9. That officers investigate the best location for an artificial turf field in the Eastern suburbs.
   10. That officers investigate the scope of the Waiheke Aquatic Centre project, and the possibility of lottery funds for the project.
   11. That officers report back to the Arts, Culture and Recreation Committee hosted workshop in October 2007 on the Waiheke Aquatic Centre project, including total funds raised for the project to October and an assessment of the Waiheke Island Indoor Pool Committee's prospects for raising the total amount of funds required to complete the project.
   12. That the Waiheke Island Indoor Pool Committee be advised that the Arts, Culture and Recreation Committee will review its support for the project under the Facility Partnership Scheme in its meeting of November 2007.
   13. That the committee congratulate the Tri Star Gymnastics Club for progress to date on the development of its new facility and that officers' update on the project, including the club's intention to formally open the facility in September 2007, is noted.
   14. That the committee congratulate Otahuhu College on commencing development of a sports pavilion on the Memorial Fields and that officers' update on the project is noted.
   15. That the committee commend the Avondale College Community Sports Trust for the excellent progress made in undertaking the renewal of this heavily used sports facility and that officers' update on the project is noted.
   16. That the committee commends the progress made by the New Zealand Sri Lanka Buddhist Trust on the development of its meditation and community hall facility in Otahuhu, that a Facility Partnership Agreement be agreed before drawdown of facility partnership funding is made available and that officer's update on the project be noted.
   17. The committee note officers' update on the redevelopment of buildings at the Mt Eden Methodist Church.
   18. That the committee request information on the heritage scheduling and character overlay and character contributing building issues, and how they impact on the Mt Eden Methodist Church.
   19. The committee note officers' update on the Q Theatre project to develop a flexi form theatre in the Aotea Quarter.
   20. That the Waiheke Golf Club finalise the Development Plan developed for the Waiheke Golf Course at Onetangi Sports Park, and continue to work with officers in order to reach agreement on the lease for this site so that irrigation works proposed for the course may be undertaken this year, and that the committee note officers' update on the Waiheke Golf Club project.
   21. That it be noted the committee are of the view that access should be available between the Waiheke Riding Park and the Onetangi Sports Park, and that the Waiheke Golf Course needs to be reconfigured to allow this.
   22. That the committee note officers' update on the Mt Albert Grammar School Swimming Pool Trust's project to develop a learn to swim pool at the Philips Aquatic Centre.
   23. That officers report back on governance, school use and access to the Philips Aquatic Centre.
   24. That the committee thank the Epsom Girls Grammar School Foundation for its 'letter of intention' and that in preparing a facility partnership funding application in the future that it:

   1. apply the relevant Ministry of Education project management guidelines to its proposal;
   2. notes that officers will investigate further whether this project meets Auckland City's recreational network priorities.

   25. That the Committee notes:

   1. that the Facility Partnership Policy should not be the funding of first resort for schools;
   2. that there is concern about equity of access for low decile schools;
   3. that the Facility Partnership Policy should be to fund facilities that Council would normally provide; and that the Ministry of Education be alerted to the above priorities.

   26. That the committee thank Glendowie College for the 'letter of intention' to build a multi-purpose recreation facility and that in preparing a facility partnership proposal in the future it;

   1. apply the relevant Ministry of Education project management guidelines to its proposal;
   2. notes that officers will investigate further whether this project meets Auckland City's recreational network priorities.

   27. That the committee thank the Royal Akarana Yacht Club for its "letter of intention" advising the clubs proposal to re-develop its club facilities and establish a centre of sailing excellence at The Landing, and advise that officers are presently investigating provision of yachting facilities across the city.

   CARRIED

7. POLICE AUTHORITY ON PUBLIC LAND

   That the information memorandum from the Manager, Parks and Streetscapes, dated 26 April 2007, be received and noted.

   CARRIED

8. REPORT FROM AVONDALE COMMUNITY BOARD - DECLARATION AS A RESERVE, CLASSIFICATION AND NAMING - AVONDALE SOUTH DOMAIN

   1. That in exercise of the powers conferred on it by Section 16 of the Reserves Act 1977, Arts, Culture and Recreation Committee resolves the pieces of land held by the Auckland City Council as recreation reserve and described in the Schedule hereto, shall be classified as recreation reserve, for the purposes specified in Section 17 of the said Act, and subject to the provisions of the said Act.

   Schedule

   12.7339ha being Part Section 361 Parish of Waikomiti, shown as Area B on SO 67067 (part NA 56/293) subject to the Reserves Act 1977.

   4077m2 being Lots 1 - 5 DP 20399 (part NA 5/37) subject to the Reserves Act 1977.

   8139m2 being Lots 6 - 12 DP 20399 (part NA 5/37) subject to the Reserves Act 1977.

   2. That in exercise of the powers conferred on it by Section 14 of the Reserves Act 1977, the Arts, Culture and Recreation Committee resolves that the pieces of land held by the Auckland City Council in fee-simple reserve and described in the Schedule hereto, shall be declared to be recreation reserves, for the purposes specified in Section 17 of the said Act, and subject to the provisions of the said Act.

   Schedule

   1937m2 being Allot 609 Parish of Waikomiti (all NA 10B/232) subject to the Reserves Act 1977.

   4751m2 being Allot 610 Parish of Waikomiti (all NA 10B/233) subject to the Reserves Act 1977.

   3. That following the completion of the declaration and classification actions, the Manager Community Planning proceed with public consultation as to a suitable name for the reserve, and then refer this matter back to the Avondale Community Board for confirmation to legalise this name by gazette notice in terms of Section 16 (10) of the Reserves Act.

   CARRIED

9. MONTE CECILIA PARK MASTER PLAN

   1. That the draft master plan for Monte Cecilia Park, including Pah Homestead, be endorsed in principle for public consideration.
   2. That the concept of an arts centre and sculpture park at Monte Cecilia Park be endorsed in principle subject to further detailed investigation as a separate work stream undertaken concurrently with Pah Homestead restoration.
   3. That the master plan process for Monte Cecilia Park includes investigation around options to support and sustain the Pah Homestead, such as functions, receptions and events.
   4. That staged priorities for design, consents and implementation work be reported back to the Arts, Culture and Recreation Committee in August 2007, with the final master plan for Monte Cecilia Park following public consultation, noting the problems of physical deterioration of parts of the building.
   5. That officers give consideration to making the restoration of Pah Homestead a priority within the 10 year capital program.

   CARRIED

10. NEW ZEALAND NATIONAL MARITIME MUSEUM UPDATE

    1. That the report from the Chief Executive Officer of the NZ National Maritime Museum, dated 2 May 2006, be received.
    2. That the Arts, Culture and Recreation Committee extends their best wishes and thanks to Mr Robert Croker QSO, for his long service as Chairman of the NZ National Maritime Museum, particularly in its formative years, and welcomes his ongoing contribution as a trustee.
    3. That the Arts, Culture and Recreation Committee extend their best wishes and thanks to Mr Larry Robbins OBE, for his service as Chief Executive Officer of the NZ National Maritime Museum, and acknowledge his contribution and commitment to the stability and growth of a modern museum.
    4. That the Arts, Culture and Recreation Committee welcome Mr Alistair Aitken as the Chairman of the NZ National Maritime Museum.

    CARRIED

11. REGIONAL FUNDING INITIATIVE - PROPOSED LEGISLATION

    1. That the Arts, Culture and Recreation Committee reconfirms its endorsement of the principles of the Auckland Regional Amenities Funding Bill 2007, particularly the concept of securing sustainable levels of funding for organisations that contribute to making Auckland a great region.
    2. That, when the Select Committee considering the Bill calls for submissions, Auckland City make a submission as appropriate, supporting the Bill and its intended outcomes.

    CARRIED

12. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item no.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1	Monte Cecilia Park - Draft Master Plan	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(i) To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, this report deals with details on proposed land acquisitions. Public disclosure of this information would prejudice the bargaining position of Auckland City.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2	Auckland Netball Centre	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. Section 7(2)(c)(i) To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied. In particular, there is detailed financial information from the Auckland Netball Association.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

13. AUCKLAND NETBALL CENTRE OPERATIONAL FUNDING

      Resolutions A-D for this item were released into the open section of the minutes, as per item C2, resolution D. The report remains confidential under C2.

    1. That the Arts, Culture and Recreation Committee refer to the Combined Committee for consideration in the budget planning process, an annual grant of $85,000 to the Auckland Netball Centre for maintenance of the external assets at Ngahue Reserve for three years, 2007/2008 - 2009/2010.
    2. That the Arts, Culture and Recreation Committee refer to the Combined Committee for consideration in the budget planning process an operational grant of $51,000 to the Auckland Netball Centre in 2007/2008, in addition to a $85,000 maintenance grant and $49,000 allowed for in the draft annual plan, totalling a grant to the Auckland Netball Centre of $185,000 in 2007/2008.
    3. That the Arts, Culture and Recreation Committee notes the ongoing annual operational grant of $100,000 to the Auckland Netball Centre will be for an initial period of three years, which will be reviewed at the end of this period.
    4. That these resolutions be moved to the open section of the agenda, with the officer's report remaining in the confidential section.

    There being no further business the Chairman declared the meeting closed at 11:50 am.