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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE ARTS, CULTURE AND RECREATION COMMITTEE HELD ON MONDAY, 9 JULY 2007 AT 9:32 AM

1. APOLOGIES

   That apologies from Councillors Sefuiva, Leighton and Casey for non-attendance, and from Deputy Mayor Hucker for lateness be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 2 May 2007 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. SIMON PETERSON, SPORT AUCKLAND

   Simon Peterson, Chief Executive, Sport Auckland, will be in attendance to speak to the Committee in support of the Active Auckland - Auckland City Council's Recreation Plan. This item appears as item 7 on this agenda.

   That Simon Peterson, Chief Executive, Sport Auckland, be thanked for his presentation to the Arts, Culture and Recreation Committee in support of Active Auckland - Auckland City Council's Recreation Plan.

   CARRIED

   4.2. DAVID GOW - ST HELIERS BAY BOAT RAMP

   David Gow, representing St Heliers boating interests, will be in attendance to speak to the Committee regarding the concept design options to reinstate the St Heliers Boat Ramp. This item appears as item 11 on this agenda.

   [ATTACHMENT 4.2]

   That David Gow, representing St Heliers boating interests, be thanked for his presentation to the Arts, Culture and Recreation Committee regarding the concept design options to reinstate the St Heliers Boat Ramp.

   CARRIED

5. REPORTS REQUESTED PENDING

   That the Reports Requested/Pending report of the Democracy Advisor, dated 2 July 2007, be updated as follows:

   Row	Target Date	Report Title	Reason for Changing Target Date
   1	August 07	Policy re Leases for not-for-profit organisations	Assessment is taking longer than envisaged.
   2	August 07	Budget Required for Street Performance Policy	Target date updated.

   CARRIED

   That Item 7 be taken at this point.

   CARRIED

6. CHURCHILL PARK REVISED LONG-TERM LANDSCAPE CONCEPT PLAN

   1. That the Arts, Culture and Recreation Committee endorses the Revised Churchill Park Long-Term Landscape Concept Plan (Draft M), subject to the following conditions:
      1. that a grazing lease is created in conjunction with the Arts Community and Recreation Policy and Property Group, that reflects the countryside nature of the Park, and secures best value for the public by seeking to include ongoing maintenance costs and any new infrastructure costs associated with grazing in the Park in the new lease terms. The new lease will be written independently of the council's ongoing volcanic cones grazing policy work. Community Planning will work with the Property group to secure a new grazier as soon as possible;
      2. that stages for planned work are identified and a phased work plan over a number of years is agreed with the Eastern Bays Community Board reflecting the priorities identified by the community board and listed in the Concept Plan, and detailed working drawings and costings produced for each identified stage, and the community board consulteCommunity Planning and Property to investigate the possibility of using surplus income generated from a new grazing lease to contribute to ongoing works in the Park;
      3. that Arts Community and Recreation Policy Group liaise with the Eastern Bays Community Board and Auckland City Transport Group to facilitate funding and progress the proposed improvements to Kinsale Avenue;
      4. that Arts Community and Recreation Policy and Property Group ensure that the former golf club house is tenanted by persons whose duties require them to live on site, in accordance with the Reserves Act and the Council's Operative District Plan.
   2. That the Arts Culture and Recreation Committee approves the Eastern Bays Community Board recommendation to form a working party consisting of the Eastern Bays Board Chairman and Deputy Chairman, Councillor Millar and Board member Roberton to work with the officers to progress the staged work plan detailed in item Aii. of these resolutions, so that the proposed development of the Plan meets the community's and the Board's expectations.

   CARRIED

7. ACTIVE AUCKLAND - AUCKLAND CITY COUNCIL'S RECREATION PLAN

   1. That the Arts, Culture and Recreation Committee adopt the Active Auckland plan as the council's recreation plan addressing sport and physical activity in Auckland City, through four key goals:
      1. Opportunities to be active - a variety of opportunities to be active are available and coordinated for the diverse needs and interests of Aucklanders;
      2. Places to be active - a range of places to be active in Auckland are accessible and responsive to changing trends;
      3. Encouraging people to be active - Aucklanders are aware of and able to access opportunities to be active and are motivated to participate;
      4. Working together to be active - recreation organisations in Auckland are robust and working together in a coordinated manner.
   2. That the Arts, Culture and Recreation Committee acknowledge and commend council staff for their work on the Active Auckland plan, and recognise the benefits it will provide.

   CARRIED

   That Item 11 be taken at this point.

   CARRIED

8. AUCKLAND WAR MEMORIAL MUSEUM SURROUNDS AND CENOTAPH MASTER PLAN

   1. That the draft master plan for the Auckland War Memorial Museum surrounds and Cenotaph (dated December 2006), including the following key features, be endorsed for public consultation:
      • Creation of a large paved area across the forecourt of the museum
      • Removal of parking below the court of honour and replacement with a water feature or artwork
      • Additional footpaths around the museum
      • Rationalisation of planting around the museum
      • Upgrade of lighting in the museum surrounds
         
   2. That the Arts, Culture and Recreation Committee notes additional funds for implementation of the Auckland War Memorial Museum surrounds and Cenotaph master plan would need to be sought during the 2009-2019 Long Term Council Community Plan (LTCCP) review.

   CARRIED

9. MICHAELS AVENUE RESERVE - DRAFT LANDSCAPE MASTER PLAN

   1. That the draft landscape master plan dated 18/04/2007 for Michaels Avenue Reserve, including the following features, be endorsed for public consultation:
      • improvements to the layout and surface of the lower playing fields;
      • new changing facilities and toilet building designed and located with the ability to accommodate future addition of a sports club facility;
      • a dedicated all weather training and junior football area.;
      • improvements to pedestrian and vehicular access and circulation and increased car parking;
      • new play areas with combined fitness and play equipment;
      • new landscape features to unify the three landscape character areas of the reserve;
      • improvements to the existing peat wetland;
      • use of sustainable stormwater treatment systems.
         
   2. That the Arts, Culture and Recreation Committee notes key improvements proposed have dedicated funding, and additional funds for further improvements as detailed in the Michaels Avenue Reserve landscape master plan would need to be sought during the 2009-2019 Long Term Council Community Plan (LTCCP) review.

   CARRIED

10. SUPPLIER RECOMMENDATION REPORT FOR THE ST HELIERS FORESHORE UPGRADE CONTRACT

    That it be a recommendation to Council:

    That the tender of $1,371,392.00 plus GST submitted by HEB Smithbridge Limited for the St Heliers foreshore upgrade contract reference R604/07/006 be accepted.

    CARRIED

11. ST HELIERS BAY BOAT RAMP

    1. That the Arts, Culture and Recreation Committee supports the concrete ramp with concrete sides option (Option 2B) for the St Heliers Bay boat ramp, and that officers proceed with Resource Consent application.
    2. That officers report back to the Arts, Culture and Recreation Committee providing funding options within existing budgets for the St Heliers Bay boat ramp.

    CARRIED

12. STARDOME OBSERVATORY - LOAN TERMS AND CONDITIONS

    1. That the terms of the community loan of up to $865,000 to the Auckland Observatory and Planetarium Trust Board (Stardome Observatory) be as follows:
       1. loan to expire no later than 30 June 2025;
       2. interest rate equal to the prevailing community rate, currently 4.5% per annum;
       3. interest holiday until 1 July 2009;
       4. principal holiday until 1 July 2009; and
       5. all other terms and conditions in accordance with the Community Loans Policy.
    2. That the interest rate applicable to the existing $1.0 million loan to Stardome Observatory be reduced to the prevailing community rate once interest starts accruing on the loan, and that the loan agreement be varied to record this change.
    3. That the final terms and conditions of the loan be approved by the General Manager, Arts, Community and Recreation.

    CARRIED

    Secretarial Note: Councillor Northey did not speak nor vote on this item.

13. SWIMMING POOL PRICING POLICY

    The Chairperson moved:

    1. The Arts, Culture and Recreation Committee approve a change to the Auckland city swimming pool pricing policy so that the adult entry price increases to $5.00 ($5.50 at Tepid Baths and Parnell Baths) and child entry prices increases to $2.50 ($3.50 at Tepid Baths and Parnell Baths) effective from Labour Weekend 2007, conditional upon:
       1. the entry price is an all-inclusive price for casual use of spas, saunas, steam-rooms and other ancillary facilities as appropriate; and
       2. the new discount framework for infants, seniors, students, community service car holders, non-swimmers, families and high users is consistently applied at swimming pools.
    2. That the swimming pool pricing policy is linked to movements in the Consumer Price Index and the swimming pool entry prices are adjusted annually in $0.20 increments.
    3. That following the next renewal of individual facilities, swimming pool subsidies will be linked to movements in the Consumer Price Index and adjusted annually.
    4. That the Arts, Culture and Recreation Committee notes that some swimming pools may still require subsidy increases at the next renewal date to address impending cost increases over the next 12 to 24 months.

    Councillor Northey moved the following amendment to resolution A:

    1. The Arts, Culture and Recreation Committee approve a change to the Auckland city swimming pool pricing policy so that the adult entry price increases to $5.00 ($5.50 at Tepid Baths and Parnell Baths) and the price for children remain the same as current prices, effective from Labour Weekend 2007, conditional upon:
       1. the entry price is an all-inclusive price for casual use of spas, saunas, steam-rooms and other ancillary facilities as appropriate; and
       2. the new discount framework for infants, seniors, students, community service car holders, non-swimmers, families and high users is consistently applied at swimming pools.

       A division was called for, voting on which was as follows:

    For the Motion:	Against the Motion:
    Cr Glenda Fryer Cr Richard Northey Cr Faye Storer	Cr Christine Caughey Cr Bill Christian Cr Toni Millar Cr Scott Milne Cr Vern Walsh

    Dr Cathy Casey, Deputy Mayor Dr. Bruce Hucker, Cr Linda Leighton, His Worship the Mayor and Cr Penny Sefuiva were absent.

    The motion was declared LOST by 5 votes to 3.

    The Chairperson moved the following substantive motion:

    1. The Arts, Culture and Recreation Committee approve a change to the Auckland city swimming pool pricing policy so that the adult entry price increases to $5.00 ($5.50 at Tepid Baths and Parnell Baths) and child entry prices increases to $2.50 ($3.50 at Tepid Baths and Parnell Baths) effective from Labour Weekend 2007, conditional upon:
       1. the entry price is an all-inclusive price for casual use of spas, saunas, steam-rooms and other ancillary facilities as appropriate; and
       2. the new discount framework for infants, seniors, students, community service car holders, non-swimmers, families and high users is consistently applied at swimming pools.
    2. That the swimming pool pricing policy is linked to movements in the Consumer Price Index and the swimming pool entry prices are adjusted annually in $0.20 increments.
    3. That following the next renewal of individual facilities, swimming pool subsidies will be linked to movements in the Consumer Price Index and adjusted annually.
    4. That the Arts, Culture and Recreation Committee notes that some swimming pools may still require subsidy increases at the next renewal date to address impending cost increases over the next 12 to 24 months.

    CARRIED

14. PASIFIKA INTERIM WORKING PARTY MEMBERSHIP

    That the memorandum of the Manager, Arts Services, dated 22 June 2007, be received.

    CARRIED

15. GRANT OF NEW LEASE - BHARTIYA SAMAJ CHARITABLE TRUST, OLD TE KOHANGA REO BUILDING, MT ROSKILL WAR MEMORIAL PARK

    1. That the Arts, Culture and Recreation Committee approve the granting of a new lease to Bhartiya Samaj Charitable Trust for the old Te Kohanga Reo building, 13 May Road, Mt Roskill War Memorial Park, Mt Roskill on the following terms and conditions:
       1. Term - 5 years commencing 1 August 2007;
       2. Rights of Renewal - Two rights of renewal each of five years;
       3. Rent -- $500.00 plus GST per annum;
       4. Insurance - All contents insurance including public liability;
       5. All other terms and conditions per Council's Community and Recreation Lease Policy.

    CARRIED

16. WESLEY COMMUNITY CENTRE TRESPASS NOTIFICATION

    That the memorandum from the Team Leader, Community Venue Maintenance, dated 3 May 2007 regarding Wesley Community Centre trespass authority, be received.

    CARRIED

17. TRESPASS NOTIFICATION - 990 GREAT NORTH ROAD, WESTERN SPRINGS

    That the memorandum from the Team Leader, Community Venue Maintenance, dated 10 May 2007 regarding the 990 Great North Road, Western Springs, trespass authority be received.

    CARRIED

18. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item no.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1	Western Springs - Speedway Review and Alternative Options	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(i) To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the renewal of the current contract for operating the speedway at Western Springs is being discussed with the promoter and disclosure of the information contained within this report would adversely affect Councils negotiating position.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2	Renewal of the Auckland Domain Concerts Contract	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(i) To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the renewal of the current contract for Auckland Domain Concerts is being discussed with the promoter and disclosure of the information contained within this report would adversely affect Councils negotiating position.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C3	Report from Finance and Corporate Business Committee (CCOs) - Funding Requirements for The EDGE	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report discloses potential ticket sales and information involving third party commercial activities which would prejudice and disadvantage the EdgeŽ if released to the public.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 11:35 am.