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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE ARTS, CULTURE AND RECREATION COMMITTEE HELD ON WEDNESDAY, 5 SEPTEMBER 2007 AT 9:37 AM

1. APOLOGIES

   That apologies from Councillors Caughey and Millar for lateness, and from Councillor Walsh for early departure be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Arts, Culture and Recreation Committee meeting held on Wednesday, 1 August 2007 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. GEOFF OLLIFF - PRESIDENT, AUCKLAND MOUNTAIN BIKE CLUB

   Geoff Olliff, President, Auckland Mountain Bike Club, wishes to address the Committee regarding mountain bike trails. The report relating to this item will be considered under item 10 of this agenda.

   That Geoff Olliff, President, Auckland Mountain Club, be thanked for his presentation to the Arts, Culture and Recreation Committee in support of the development of mountain bike trails at Arch Hill Scenic Reserve.

   CARRIED

   4.2. LISA LOGAN - SPORT AUCKLAND

   Lisa Logan, Sport Auckland, wishes to address the Committee regarding council's Recreation Centre Plan. The report relating to this item will be considered under item 9 of this agenda.

   That Lisa Logan, Sport Auckland, be thanked for her presentation to the Arts, Culture and Recreation Committee in support of the development of a recreation centre plan to guide council's involvement in providing, developing and managing recreation centres in Auckland.

   CARRIED

   4.3. MICHAEL FOX - AUCKLAND IRISH SOCIETY

   Michael Fox, Auckland Irish Society, wishes to address the Committee regarding the Irish Society's building proposal to construct a building on Seddon Field. The report relating to this item will be considered under item 11 of this agenda.

   That Michael Fox, Auckland Irish Society, be thanked for his presentation to the Arts, Culture and Recreation Committee regarding the Irish Society's building proposal to construct a building on Seddon Field.

   CARRIED

   The Chairperson moved:

   That Item 5, item 6, item 7, item 10 and item 11 be taken at this point.

   CARRIED

   4.4. ARTHUR RENDLE - OKAHU HAULAGE INCORPORATED SOCIETY

   Arthur Rendle, Okahu Haulage Incorporated Society, wishes to address the Committee regarding the continued existence of the Okahu Haulage facility at The Landing, Okahu Bay.

   [ATTACHMENT 4.4]

   That Arthur Rendle, Okahu Haulage Incorporated Society, be thanked for his presentation to the Arts, Culture and Recreation Committee regarding the continued existence of the Okahu Haulage facility at The Landing, Okahu Bay and the matters raised be reported back to the appropriate committee.

   CARRIED

   The Chairperson moved:

   That item 4.7, item 4.6, item 4.8 and item 21 be taken at this point.

   CARRIED

   4.5. JOHN GOW, DAVID APPLEBY, MICHAEL HURST, JUSTIN LEWIS AND SUSANNE RITZENHOFF - Q THEATRE

   John Gow, David Appleby, Michael Hurst, Justin Lewis and Susanne Ritzenhoff, representing Q Theatre, wishes to address the Committee regarding the New Theatre Initiative/Q Theatre. The report relating to this item will be considered under item 23 of this agenda.

   That John Gow, David Appleby, Michael Hurst, Justin Lewis and Susanne Ritzenhoff, representing Q Theatre, be thanked for their presentation to the Arts, Culture and Recreation Committee regarding the New Theatre Initiative/Q Theatre.

   CARRIED

   4.6. moana tamaariki-pohe - representing ngati whatua O ORAKEI

   TRUST BOARD, regarding the national sailing centre proposal

   Moana Tamaariki-Pohe, representing Ngati Whatua o Orakei Trust Board, wishes to address the Committee regarding the National Sailing Centre Proposal. The report relating to this item will be considered under item 20 of this agenda.

   1. That Moana Tamaariki-Pohe, representing Ngati Whatua o Orakei Trust Board, be thanked for her presentation to the Arts, Culture and Recreation Committee regarding the National Sailing Centre Proposal.
   2. That the Arts, Culture and Recreation Committee recognise Ngati Whatua o Orakei's strong interest in the Landing and Okahu Bay, and officers establish consultation through the appropriate process, particularly in relation to continuation of waka traditions in this area.

   CARRIED

   4.7. ERIC MAHONEY, VICE COMMODORE, ROYAL AKARANA YACHT CLUB, AND DES BRENNAN, CHIEF EXECUTIVE, YACHTING NEW ZEALAND - regarding the national sailing centre proposal

   Eric Mahoney, Vice Commodore, representing the Royal Akarana Yacht Club, and Des Brennan, Chief Executive, Yachting New Zealand, wish to address the Committee regarding the National Sailing Centre Proposal. The report relating to this item will be considered under item 20 of this agenda.

   [ATTACHMENT 4.7]

   That Eric Mahoney, Vice Commodore, representing the Royal Akarana Yacht Club, and Des Brennan, Chief Executive, Yachting New Zealand be thanked for their presentation to the Arts, Culture and Recreation Committee regarding the National Sailing Centre Proposal.

   CARRIED

   4.8. DONNA tamaariki, REPRESENTING ORAKEI WATER SPORTS, regarding the national sailing centre proposal

   Donna Tamaariki, representing Orakei Water Sports, wishes to address the Committee regarding the National Sailing Centre Proposal. The report relating to this item will be considered under item 20 of this agenda.

   That Donna Tamaariki, representing Orakei Water Sports, be thanked for her presentation to the Arts, Culture and Recreation Committee regarding the National Sailing Centre Proposal.

   CARRIED

5. REPORTS REQUESTED/PENDING

   That the report of the Democracy Advisor, dated 28 August 2007, be amended as follows:

   Row	Target Date	Report Title	Reason for Changing Target Date
   4	From Sept 07 TBA	Policy re Leases for not-for-profit organisations	Report brief now requires further investigation.
   5	From Sept 07 now Feb 08	Youthtown	Further investigations are required.
   6	From Sept 07 now Mar 08	Toilets in the CBD	Further investigations are required.
   8	From TBA now Feb 08	St Heliers Bay Boat Ramp	Target date now provided.
   9	From TBA now Mar 08	Commercial Centre Footpath Cleaning	Target date now provided.

   CARRIED

6. DELEGATED DECISIONS

   That the Delegated Decisions Report of the Democracy Advisor, dated 5 September 2007, be received.

   CARRIED

7. PETITIONS

   7.1. PETITION REGARDING WESTVIEW ROAD ACCESS TRACK TO PREMIER PARK (WESTERN SPRINGS LAKE) AND RESERVE SURROUNDS

   That Annette Isbey, Westmere, be thanked for her petition regarding Westview Road Access Track to Premier Park (Western Springs Lake) and Reserve Surrounds, containing 54 signatures, and that the petition be received.

   CARRIED

8. PUBLIC OPEN SPACE ACQUISITION PLAN

   1. That the Arts, Culture and Recreation Committee approve the public open space acquisition plan to provide the policy framework for council's open space acquisition programme.
   2. That the Arts, Culture and Recreation Committee approve the following new open space objectives for inclusion in the open space acquisition plan:
      1. improving the quality of parks;
      2. strengthening Auckland's park network; and
      3. increasing park use and enjoyment.
   3. That the Arts, Culture and Recreation Committee approve the following new open space acquisition priorities for inclusion on the open space acquisition plan:
      1. achieving open space provision standards relating to accessibility, size, quality and capacity;
      2. meeting the needs of growth;
      3. roviding opportunities for sports fields;
      4. being sites containing significant natural, cultural, heritage or ecological features or having a coastal component; and
      5. improving safety.
   4. That the Arts, Culture and Recreation Committee approve new open space criteria relating to the four well beings - environmental, social, cultural and economic - for inclusion in the open space acquisition plan.
   5. That the report of the Senior Open Space Planner, dated 13 July 2007, and the above resolutions be forwarded to community boards for their information.

   CARRIED

9. RECREATION CENTRE PLAN

   1. That the Arts, Culture and Recreation Committee adopt the Recreation Centre Plan to guide council's involvement in providing, developing and managing recreation centres in Auckland over the next ten years, through four key goals:
      1. Provision - a network of quality recreation centres that meet the needs of a changing and diverse population;
      2. Access - enable participation at recreation centres by addressing barriers and being inclusive of the whole community;
      3. Promotion - increased awareness and use of recreation centres through the promotion and coordination of facilities and activities; and
      4. Management - quality, efficient and effective management of recreation centres.
   2. That the Arts, Culture and Recreation Committee commend the quality of work carried out by officers and acknowledge the excellent delivery and clarity of the final Recreation Centre Plan.
   3. That the Arts, Culture and Recreation Committee commends the access initiative at Avondale College and supports its expansion.
   4. That the Arts, Culture and Recreation Committee strongly supports leveraging other funders to provide community recreation programmes that meet diverse needs.

   CARRIED

10. MOUNTAIN BIKE TRAILS

    1. That the Arts, Culture and Recreation Committee approve the urgent development of mountain bike trails at Arch Hill Scenic Reserve (with input from the Auckland Mountain Bike Club) for the following reasons:
       1. increasing public demand for mountain bike facilities;
       2. delays with providing trails at Mutukaroa/Hamlins Hill; and
       3. to formally acknowledge and provide for mountain biking as a legitimate recreation activity.
    2. That the Arts, Culture and Recreation Committee acknowledges the commitment of time and resources to the mountain bike trails project by Auckland Mountain Bike Club, and thanks them for their co-operation.
    3. That the Arts, Culture and Recreation Committee recommend prioritisation of the mountain bike trails project in the Capital Works programme.
    4. That staff continue to explore additional options for mountain bike trails within the region, including Grafton Gully, to ensure adequate planning and provision for this growing recreational activity, and report back to the appropriate committee.
    5. That the report of the Recreation Planner, dated 2 August 2007, and the above resolutions be forwarded to the Western Bays Community Board, and Graeme Easte and the Western Bays Community Board parks representative be invited to work with officers on the detailed design.
    6. That council increase its lobbying to secure certainty over the ownership and governance of Mutukaroa/Hamlins Hill so that it can be developed for mountain biking and other purposes.

    CARRIED

    Councillor Casey requested her vote against resolution A be recorded.

11. AUCKLAND IRISH COMMUNITY BUILDING PROPOSAL - SEDDON FIELD

    1. That the Arts, Culture and Recreation Committee decline the Auckland Irish Society's request for permission to locate a building on Seddon Field for the following reasons:
       1. the building function and purpose is not closely aligned to a need for open space;
       2. as a former Priority I landfill, Seddon Field proposes significant construction constraints and financial risks to the Auckland Irish Society and ultimately council; and
       3. consequent parking demand could not be accommodated on the Seddon Fields site and MOTAT is unlikely to compromise future parking needs for its own development.
    2. That the Auckland Irish Society be advised that their aspirations for a large indoor social, cultural and recreational facility is incompatible with the city's open space objectives.
    3. That officers work with the Auckland Irish Society to explore the option of developing facilities at Rocky Nook.
    4. That the report by the Open Space Planner, dated 27 August 2007, and the above resolutions be forwarded to the Western Bays and Eden/Albert Community Boards for their information.

    CARRIED

    The meeting was adjourned at 11:08am and reconvened at 11:14am.

    The Chairperson moved:

    That Item 4.5, item 23 and item 12 be taken at this point.

    CARRIED

12. OTAHUHU RECREATION PRECINCT STAGE 2 - SCOPE OF FACILITIES

    1. That the Arts, Culture and Recreation Committee endorse the scope of facilities for the Otahuhu Recreation Precinct Stage 2 project to include:

       Overall:

       1. a place for the community to meet, socialise and hold events,
       2. a design that considers safety, security and reflects the diversity of Otahuhu;

       Swimming Pool:

       3. an indoor swimming pool with access to an outside area in open, airy and exciting design;
       4. a 500mē free-form main pool to accommodate lap-swimming and free play;
       5. a 200mē free-form toddlers pool;
       6. a 96mē teaching pool;
       7. a 60mē spa pool and sauna and steam room;
       8. sufficient space for relaxation and storage;
       9. a hydroslide (subject to sponsorship and external funding);

       Public space

       10. a place for formal civic functions and community events;
       11. space for families and the community to be active or just to relax; and
       12. inclusion of both hard and green spaces with shade.
    2. That the Arts, Culture and Recreation Committee notes the inclusion of a hydroslide in the swimming pool at the Otahuhu Recreation Precinct will require external funding and sponsorship, with the intent that the hydroslide be a core part of the facility construction.
    3. That the Arts, Culture and Recreation Committee notes the Community Development and Equity Committee will be endorsing the scope of the library and be making decisions around the future location of the Otahuhu Community Centre.

    CARRIED

13. BLACK GRACE DANCE COMPANY FUNDING REVIEW

    1. That payment of a $25,000 grant be made to Black Grace Dance Company in 2007/2008 as a contribution to infrastructure costs and to the company's Auckland based activities, that is, the production of Urban Youth Movement and the InnerCityDance Project.
    2. That a one year funding agreement (which includes milestones agreed between council and Black Grace) is developed to cover the funding period from June 2007 to June 2008.
    3. That a review be undertaken by council officers prior to June 2008 to assess Black Grace's progress against agreed milestones in order to determine the appropriate level and method of funding from 2008/2009 onwards.

    CARRIED

    The Chairperson moved:

    That item 16, item 17, item 18, item 22 and item 29 be taken at this point.

    CARRIED

14. AUCKLAND DOMAIN - MEMORIAL TO POPE JOHN PAUL II

    That the Arts, Culture and Recreation Committee approves the installation of a grape vine and memorial plaque for the visit of the late Pope John Paul II in the Auckland Domain adjacent to the heritage brick wall on Kiosk Road, subject to resource consent being obtained from council.

    CARRIED

15. AGREEMENT FOR THE VESTING OF ROAD AND EXCHANGE OF LAND - SLYVIA PARK NORTHERN ACCESS

    That the Arts, Culture and Recreation Committee consent to:

    1. the declaration of the Local Purpose (Plantation) Reserve situated at 21C Waipuna Road (Lot 271 DP 20427) as road pursuant to Section 114(1) of the Public Works Act 1981, and
    2. the declaration of the proposed new reserve pursuant to Section 20 of the Public Works Act 1981, being the balance of Lot 2 DP 20427 (438mē) as a recreation reserve.

    CARRIED

    The Chairperson moved:

    That item 19, item 21, item 24, item 25, item 26, item 27, item 28, item C1 and item C5 be taken at this point.

    CARRIED

16. LEGALISATION OF HISTORIC ENCROACHMENT - 254 PONSONBY ROAD

    That the Arts, Culture and Recreation Committee approve the sale of approximately 21mē from the council's property at 254 Ponsonby Road to the adjoining owner to legalise an historical encroachment, subject to the final terms and conditions of the sale being approved under the appropriate financial delegation.

    CARRIED

17. ORAKEI DOMAIN WATERCARE, PROJECT HOBSON

    1. That the Arts, Culture and Recreation Committee recommend to Council that it consent to:
       1. The setting apart of part of Orakei Domain comprising approximately 1365mē as a public work under Section 52(2) Public Works Act 1981 and transfer to Watercare Services Limited;
       2. The acceptance of the land currently owned by Watercare comprising approximately 1233mē being transferred to council to form part of the Orakei Domain;
       3. The granting of an access easement to Watercare and easements for services associated with the new pump station, noting the final terms and conditions of the exchange and easements will be approved by the Group Manager, Property.
    2. That the report by the Property Officer, dated 21 August 2007, and the above resolutions be forwarded to the Hobson Community Board.

    CARRIED

18. FORMALISATION OF OWNERSHIP - LOGAN TERRACE, PROJECT HOBSON

    1. That the Arts, Culture and Recreation Committee approve the formalisation of ownership of the avulsion land at then end of Logan Terrace, Parnell, by granting of a title in council's name.
    2. That in exercise of the powers conferred on it by Section 14 of the Reserves Act 1977, and subject to the completion of public advertising of the proposal and resolution of any objections received, council resolves that the piece of land held in fee-simple shall be declared to be a local purpose (utility) reserve, for the purposes specified in Section 23 of the said Act, and subject to the provisions of the said Act.

       Schedule

       Lot 1 on a DP plan that is yet to be deposited, comprising 1719mē being part bed of the Waitemata Harbour, as shown on survey plan prepared by CKL Surveys Ltd reference J3214T1 and dated January 2007.

    3. That the report by the Property Officer dated 21 August 2007, and the above resolutions be forwarded to the Hobson Community Board.

    CARRIED

19. AUCKLAND REGIONAL PHYSICAL ACTIVITY AND SPORT STRATEGY (ARPASS) 2006/2007 REPORT

    1. That the Arts, Culture and Recreation Committee thank Kelvyn Eglinton, Strategy Director, Auckland Regional Physical Activity and Sport Strategy (ARPASS) for the report update and commend ARPASS on the progress made to date on the implementation of key priority projects in the Strategy.
    2. That the Arts, Culture and Recreation Committee endorse the following recommendations for council from the Auckland Regional Physical Activity and Sport Strategy Regional Aquatics Study:
       1. Continue to plan for the development of two new local aquatic facilities at Otahuhu and Avondale, and consider expanding the scope of facilities to be provided at one of these locations to service a broader 'district' role, subject to detailed local assessment and feasibility investigation.
       2. Actively participate in investigating the feasibility and location of the proposed new regional facility to service the south/eastern part of the region.
    3. That the Arts, Culture and Recreation Committee endorse the following recommendations for council from the Auckland Regional Paddling and Rowing Facilities Study:
       1. Undertake detailed feasibility study in conjunction with the Auckland Regional Council to determine the viability and costs associated with the development of Hobson Bay as a Regional Facility.
       2. Undertake detailed feasibility study to determine the viability of the holistic site development on the Tamaki River as a sub-regional site.
    4. That the Arts, Culture and Recreation Committee endorse the inclusion of the process for the community shared facilities on school sites, into the next review of facility partnership policy.

    CARRIED

20. YACHTING OVERVIEW AND NATIONAL SAILING CENTRE PROPOSAL

    The Chairperson moved:

    1. That the Arts, Culture and Recreation Committee acknowledges the pressure for use of The Landing at Okahu Bay.
    2. That the Arts, Culture and Recreation Committee recognise Ngati Whatua o Orakei's strong interest in The Landing and Okahu Bay, and that officers carry out consultation through the appropriate process, particularly in relation to continuation of waka traditions in this area.
    3. That the Arts, Culture and Recreation Committee recommends further consultation prior to concept development on Stage 3 of The Landing, including the possibility of incorporating the National Sailing Centre with existing user groups.
    4. That the Arts, Culture and Recreation Committee notes there is no provision in the Long Term Council Community Plan (LTCCP) for funding of Stage 3 of The Landing.
    5. That the Arts, Culture and Recreation Committee recommend that the Royal Akarana Yacht Club and Yachting New Zealand are advised that whilst council are leading further concept design and consultation for the whole site, the responsibility for progressing, leading and funding a National Sailing Centre is the responsibility of the yachting organisations, and should include commitment from central government and the wider region.

    Councillor Milne moved the following by addition:

    The Arts, Culture and Recreation Committee notes the progress made by Royal Akarana Yacht Club and Yachting New Zealand to develop a National Sailing Centre within the proposed new Royal Akarana Yacht Clubhouse, and endorses a continuation of the process by the groups to enable more certainty around:

    1. Design use of public space;
    2. Public benefit;
    3. Funding.

    A division was called for, voting on which was as follows:

    For the Motion:	Against the Motion:
    Cr Toni Millar Cr Scott Milne	Cr Christine Caughey Cr Penny Sefuiva Cr Vern Walsh

    Dr Cathy Casey, Cr Bill Christian, Cr Glenda Fryer, Deputy Mayor Dr. Bruce Hucker, Cr Linda Leighton, Cr Richard Northey, Cr Faye Storer and His Worship the Mayor were absent.

    The motion was declared LOST by 3 votes to 2.

    The Chairperson put the following substantive motion:

    1. That the Arts, Culture and Recreation Committee acknowledges the pressure for use of The Landing at Okahu Bay.
    2. That the Arts, Culture and Recreation Committee recognise Ngati Whatua o Orakei's strong interest in The Landing and Okahu Bay, and that officers carry out consultation through the appropriate process, particularly in relation to continuation of waka traditions in this area.
    3. That the Arts, Culture and Recreation Committee recommends further consultation prior to concept development on Stage 3 of The Landing, including the possibility of incorporating the National Sailing Centre with existing user groups.
    4. That the Arts, Culture and Recreation Committee notes there is no provision in the Long Term Council Community Plan (LTCCP) for funding of Stage 3 of The Landing.
    5. That the Arts, Culture and Recreation Committee recommend that the Royal Akarana Yacht Club and Yachting New Zealand are advised that whilst council are leading further concept design and consultation for the whole site, the responsibility for progressing, leading and funding a National Sailing Centre is the responsibility of the yachting organisations, and should include commitment from central government and the wider region.

    CARRIED

21. DEMOLITION OF UNUSED BUILDING ON FEARON PARK

    That the Arts, Culture and Recreation Committee approves the demolition of the building on Fearon Park, Mt Roskill (previously known as the softball clubrooms).

    CARRIED

22. SUPPLIER RECOMMENDATION REPORT FOR KEITH HAY PARK, STAGE ONE

    That the Arts, Culture and Recreation Committee recommends to Council:

    1. That the lump sum contract submitted by City Contractors Civil Engineers Limited for stage one of the Keith Hay precinct upgrade contract reference R604/06/055, be accepted to the value of $1,589,417.31 plus GST.
    2. That a contingency of $170,000 be approved for stage one of the Keith Hay precinct upgrade project.

    CARRIED

23. NEW THEATRE INITIATIVE/Q THEATRE

    1. That it be recommended to the Finance and Corporate Business Committee and Council that Q Theatre be authorised to drawdown a further $700,000 against the approved capital grant of $4.6 million for the specific purpose of advancing design work and obtaining building consents, and that the Heads of Agreement be varied accordingly to record this variation to the contract.
    2. That it be a recommendation to Council that it further fund the Q Theatre base building to the extent of $4.6m in the 2008-2009 financial year provided that, to ensure value for money, the venue can and will meet some of the needs of Auckland Theatre Company.
    3. That Q Theatre be advised in regard to its request for council funding of the full shortfall of up to $6.2m, that council consideration of funding the remaining $1.6m (or $3.5m with options) will be deferred until early 2008 when officers will be required to update council on the status of further fundraising, design work, resource consent and building consent work.
    4. That council approach the University of Auckland to discuss the critical importance of the Maidment Theatre as part of the city's performing arts infrastructure, and proactively work with the University to explore how the Maidment Theatre could continue to remain available to Auckland Theatre Company and the performing arts community.
    5. That the Arts, Culture and Recreation Committee note that in light of the Venues Study and the Aotea Quarter plan, the Q Theatre is its first priority for new performing arts venues.

    CARRIED

    This motion was carried unanimously.

24. STARDOME OBSERVATORY - 2006 ANNUAL REPORT

    1. That the reports from Chief Executive Craig Garner, Chairperson Catherine Harland and Honorary Research Astronomer Grant Christie, of the Auckland Observatory and Planetarium (Stardome) be received.
    2. That the Arts, Culture and Recreation Committee extend its congratulations to the Board and management of the Auckland Observatory and Planetarium (Stardome) for another successful year despite the many challenges they have faced.

    CARRIED

25. PASIFIKA INTERIM WORKING GROUP MEMBERSHIP

    Councillor Hucker assumed the Chair for this item as Councillor Sefuiva declared an interest.

    That Councillor Sefuiva continue as the elected representative for the Arts, Culture and Recreation Committee on the Pasifika interim Working Group, until such time as a replacement elected representative is appointed.

    CARRIED

    Councillor Sefuiva neither spoke nor voted on this item.

    Councillor Sefuiva resumed the Chair at the conclusion of this item.

26. GRANT OF OLD/NEW LEASE - PANMURE LAGOON SAILING CLUB INCORPORATED, 100A IRELAND ROAD, PANMURE

    That the Arts, Culture and Recreation Committee approve the granting of a new lease to Panmure Lagoon Sailing Club Incorporated, 100A Ireland Road, Panmure, on the following terms and conditions:

    1. Term - Five years commencing 1 September 2007;
    2. Rights of Renewal - Two rights of renewal each of five years;
    3. Rent - $500.00 plus GST per annum;
    4. Insurance - All contents insurance including public liability;
    5. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

27. SURRENDER AND GRANT OF NEW LEASE - FRANK SARGESON TRUST, 25 PRINCES STREET, AUCKLAND

    1. That the Arts, Culture and Recreation Committee approve the granting of a new lease to the Frank Sargeson Trust, 25 Princes Street, Auckland, on the following terms and conditions:
       1. Term - Five years commencing 1 October 2007;
       2. Rights of Renewal - Two rights of renewal each of five years;
       3. Rent -- $500.00 plus GST per annum;
       4. Insurance - All contents insurance including public liability;
       5. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.
    2. That the Arts, Culture and Recreation Committee acknowledge the work of officers and the Frank Sargeson Trust in progressing this matter with urgency.
    3. That the Arts, Culture and Recreation Committee notes the continuing arrangement with the Art Gallery for use of the studio flat at 25 Princes Street, for visiting artists and gallery guests.

    CARRIED

28. SURRENDER AND GRANT OF OLD/NEW LEASE - MT EDEN BOWLS INCORPORATED, 25 PORONUI STREET, NICHOLSON PARK, MT EDEN

    That the Arts, Culture and Recreation Committee approve the surrender of the old lease and the granting of a new lease to Mt Eden Bowls Incorporated, 25 Poronui St, Nicholson Park, Mt Eden, on the following terms and conditions:

    1. Term - Five years commencing 1 October 2007;
    2. Rights of Renewal - Two rights of renewal each of five years;
    3. Rent -- $500.00 plus GST per annum;
    4. Insurance - All contents insurance including public liability;
    5. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

29. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item no.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1	Community Loans	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(a) To protect the privacy of natural persons, including that of deceased natural persons. Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. Section 7(2)(h) To enable the council to carry out, without prejudice or disadvantage, commercial activities. Section 7(2)(i) To enable the council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). Section 7(2)(j) To prevent the disclosure or use of official information for improper gain or improper advantage. In particular, it is necessary to undertake an evaluation of all community loans to ascertain council's ongoing position regarding repayment obligations.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2	New Theatre Initiative - Q Theatre	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, this report contains information that may undermine the ability of Q Theatre to fundraise.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C3	Auckland Festival Trust - AK07 and Annual Report	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. Section 7(2)(j) To prevent the disclosure or use of official information for improper gain or improper advantage. Section 7(2)(h) To enable the council to carry out, without prejudice or disadvantage, commercial activities. In particular, the Auckland Festival Trust supplies information regarding its sponsorship, marketing and other trading activities, that if released, could disadvantage its position to secure these for future festivals.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C4	Acquisition of Open Space - Waiheke Island	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(h) To enable the council to carry out, without prejudice or disadvantage, commercial activities. Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. Section 7(2)(i) To enable the council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report identifies a property which council wishes to purchase. Disclosure of this information could prejudice or disadvantage council's future negotiations with the owner and its commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C5	Acquisition of Land for Open Space - Kohimarama	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(h) To enable the council to carry out, without prejudice or disadvantage, commercial activities. Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. Section 7(2)(i) To enable the council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report identifies a property which council wishes to purchase. Disclosure of this information could prejudice or disadvantage council's future negotiations with the owner and its commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

    The meeting was adjourned at 12.57pm, on Wednesday, 5 September 2007.

    The meeting was reconvened at 3:00pm on Friday, 14 September 2007, in the Committee Room, Level 15, Civic Administration Building.

    PRESENT:	Councillors	Penny	Sefuiva	[Chairperson]
    		Vern	Walsh, JP	[Deputy Chair]
    		Christine	Caughey
    		Toni	Millar, JP
    		Scott	Milne, JP

    The Chairperson moved:

    That item 4.4, item 4.6, item 4.7, item 4.8 and item 20 be taken at this point.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 4.56pm on Friday, 14 September 2007.

    "In accordance with Clause 2.12.2 of Standing Orders we hereby confirm the correctness of the Minutes of the last meeting of the Arts, Culture and Recreation Committee held on 5 September 2007, prior to the next election of members."