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AGENDA ATTACHMENTS

AUDIT SUB-COMMITTEE

will be held as follows:

Members:

Co-opted Member:

1. APOLOGIES

   Apologies have been received from Councillors Caughey and Walsh

2. CONFIRMATION OF MINUTES

   The minutes of the Audit Sub-Committee meeting held on Monday, 29 August 2005 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-

   1. The local authority by resolution so decides; and
   2. The presiding member explains at the meeting at a time when it is open to the public,-
      1. The reason why the item is not on the agenda; and
      2. The reason why the discussion of the item cannot be delayed until a subsequent meeting."

   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "Where an item is not on the agenda for a meeting,-

   1. That item may be discussed at that meeting if-
      1. That item is a minor matter relating to the general business of the local authority; and
      2. The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   2. no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. COUNCIL CODE OF CONDUCT: GIFTS AND SUB-COMMITTEE TO DEAL WITH ALLEGED BREACHES

   S McDowell
   Group Manager Democracy Services	13 October 2005

   Reporting on the Code of Conduct and the matter of guidelines for the mayor and councillors in terms of receiving gifts and hospitality and acknowledging change to the sub-committee dealing with alleged breaches.

   Recommending changes to the code to define the definition of a substantial gift and to provide guidance in regard to offers of hospitality.

   [ATTACHMENT 4]

   Pages 1-8

5. IMPLEMENTATION OF NEW ZEALAND INTERNATIONAL FINANCIAL REPORTING STANDARDS – IMPACTS FOR AUCKLAND CITY

   R Ganesh
   Corporate Finance Manager	11 November 2005

   Updating the sub-committee on progress of Auckland City's New Zealand International Financial Reporting Standards (NZ IFRS) and advising potential impacts.

   Recommending that the impact and progress to date be noted.

   [ATTACHMENT 5]

   Pages 9-24

6. RISK MANAGEMENT

   G Christie
   Risk & Assurance Manager	9 November 2005

   Advising of a number of risk management initiatives and that a review of these will be undertaken.

   Recommending that the sub-committee notes accordingly.

   [ATTACHMENT 6]

   Pages 25-32

7. AUDIT SUB-COMMITTEE CHARTER PERFORMANCE AGAINST OBJECTIVES

   G Christie
   Risk & Assurance Manager	9 November 2005

   Reporting on the responsibilities and roles of the Audit sub-committee and advising that the sub-committee continues to perform and discharge its obligations.

   Recommending that the sub-committee notes that the obligations and purpose of its charter are being met.

   [ATTACHMENT 7]

   Pages 33-40

8. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

   Peter Burden
   Council Services Manager	14 Nov 2005
   Section 48, Local Government Official Information and Meetings Act 1987:

   The following motion is submitted for consideration:

   That the public be excluded from the following part(s) of the proceedings of this meeting.

   The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

   Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
   C1.	LTCCP Audit Arrangement Letter	Good Reason to withhold exists under section 7	Section 48(1)(a)
   C2	Final Audit Management Letter For The Year Ending 30 June 2005	Good Reason to withhold exists under section 7	Section 48(1)(a)

   This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

   Item No.	Reason to withhold information under section 7
   C1.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
   C2.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]