___________________________________________

1. APOLOGIES

   That apologies of Councillors Northey and Milne be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Assessors and Audit Sub-Committee meeting held on Wednesday, 6 July 2005 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

   1. That the public be excluded from the following part(s) of the proceedings of this meeting.

      The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

      Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
      C1.	Scene Setting	Good Reason to withhold exists under section 7	Section 48(1)(a)
      C2	Audit Arrangement Letter	Good Reason to withhold exists under section 7	Section 48(1)(a)
      C3	Audit Engagement Letter	Good Reason to withhold exists under section 7	Section 48(1)(a)
      C4.	Draft Interim Audit Management Letter For The Year Ending 30 June 2005	Good Reason to withhold exists under section 7	Section 48(1)(a)
      C5.	Assurance Services Achievement Against Approved 2004/2005 Work Plan	Good Reason to withhold exists under section 7	Section 48(1)(a)
      C6.	Review Of Assurance Services By Roy Tiffin, Chartered Accountant	Good Reason to withhold exists under section 7	Section 48(1)(a)
      C7A.	Risk And Assurance – An Integrated Approach	Good Reason to withhold exists under section 7	Section 48(1)(a)
      C7B.	Risk And Insurance – An Integrated Approach	Good Reason to withhold exists under section 7	Section 48(1)(a)
      C8.	Risk And Assurance Objectives For 2005/2006	Good Reason to withhold exists under section 7	Section 48(1)(a)
      C9.	Work Schedule At August 2005	Good Reason to withhold exists under section 7	Section 48(1)(a)

      This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

      Item No.	Reason to withhold information under section 7
      C1.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
      C2.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
      C3.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
      C4.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
      C5.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
      C6.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
      C7A.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
      C7B.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
      C8.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
      C9.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]

   2. That Mr Bede Kearney and Mr Francis Caetano of Audit New Zealand be authorised to remain for the confidential section of this meeting as they have information which will assist the Committee in its deliberations.

   CARRIED

   C7B. RISK AND INSURANCE – AN INTEGRATED APPROACH

   The above matter was considered in the confidential section of this meeting, where it was resolved as follows:

   That the Sub Committee recommends to the Urban Strategy and Governance Committee, that it recommend to Council:

   1. That the delegations register be amended to reflect that committee responsibility for risk management is delegated to the Assessors and Audit Sub-committee.
   2. That the Assessors and Audit Sub Committee functions and delegations be formally separated by creating two sub-committees that will be called the Assessors Sub-committee and the Audit Sub-committee respectively, to replace the current Assessors and Audit Sub-committee
   3. That the delegations register be amended to reflect the above.
   4. That the above resolutions be transferred to the open minutes of this meeting.

   CARRIED

   There being no further business the Chairman declared the meeting closed at 11.35am.