APOLOGIES

CARRIED

CONFIRMATION OF MINUTES

CARRIED

EXTRAORDINARY BUSINESS

There was no extraordinary business.

COUNCIL CODE OF CONDUCT: GIFTS AND SUB-COMMITTEE TO DEAL WITH ALLEGED BREACHES

1. That the section on substantial gifts contained in the ethics section of the council's code of conduct be amended from:

"Substantial gifts received by the mayor and councillors in the course of their duties are gifts to the city and shall be retained by the council.

1. substantial gift is defined as a gift that has a purchase/market value of over $500, or the general expectation of the person presenting it, is that it is for Auckland City Council's retention (e.g. for display purposes)."
2. That a new section be added to the ethics section of the code of conduct to include a policy for offers of hospitality to read:

   "Hospitality:

   Offers of hospitality such as dinner, drinks, attendance at shows/events, received by the mayor and/or councillors that have a value less than $500 and are not intended to influence that person around a specific decision or outcome, are appropriate to be accepted."

3. That references within the code of conduct to the Audit and Assessors Sub-Committee be replaced by the Assessors Sub-Committee, and that the delegation manual be amended accordingly.

CARRIED

IMPLEMENTATION OF NEW ZEALAND INTERNATIONAL FINANCIAL REPORTING STANDARDS – IMPACTS FOR AUCKLAND CITY

CARRIED

RISK MANAGEMENT

CARRIED

AUDIT SUB-COMMITTEE CHARTER PERFORMANCE AGAINST OBJECTIVES

1. That the Audit Sub-Committee notes that the obligations and purpose as outlined in its charter which is set out in the Councils delegation register are being met.
2. That the sub-committee further notes that the key mechanisms for ensuring that the obligations of the Audit Sub-Committee are met are by ensuring that:
   • a formal risk and assurance work plan is in place;
   • progress is monitored by the Chief Executive and by Roy Tiffin, co-opted member of the Audit Sub-Committee, on a monthly basis;
   • an annual Quality Assurance review is performed on the work undertaken by the Risk and Assurance group;
   • the Audit Sub-Committee receives appropriate reporting; and
   • a productive working relationship between Audit New Zealand and council is maintained.

CARRIED

EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

1. That the public be excluded from the following part(s) of the proceedings of this meeting.

   The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

   Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
   C1.	LTCCP Audit Arrangement Letter	Good Reason to withhold exists under section 7	Section 48(1)(a)
   C2	Final Audit Management Letter For The Year Ending 30 June 2005	Good Reason to withhold exists under section 7	Section 48(1)(a)

   This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

   Item No.	Reason to withhold information under section 7
   C1.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
   C2.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]

2. That Bede Kearney, Francis Caetano and Khee Mee Soo from Audit New Zealand be permitted to stay as they have information which will assist the sub-committee in its deliberations.

CARRIED

The above matter was considered in the confidential section of this meeting, where it was resolved as follows: