* The Combined Committees comprises the
following committees of council: Arts Culture & Recreation; Community
Development & Equity; Economic Development & Sustainable Business; Environment
Heritage and Urban Form; Finance & Corporate Business; Partnerships; Planning &
Regulatory; Planning Fixtures; Public Safety & Community Order; Transport &
Urban Linkages; Urban Strategy & Governance; Works & Services.
APOLOGIES
An apology from
Councillor Simpson be has been received.
CONFIRMATION OF MINUTES
The minutes of the
*Combined Committees meeting held on Wednesday, 7 March 2007 to be confirmed as
a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
OVERVIEW OF THE 2007/2008 ANNUAL PLAN
|
D Rankin |
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Chief executive |
15 June 2007 |
Providing a
PowerPoint presentation giving an overview on the 2007/2008 Annual Plan.
UPDATE ON BUDGETS FOR 2007/2008
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S Ross / D Jeffrey |
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Corporate Planning Manager / Asset Planning Manager |
12 June 2007 |
Advising that
officers have reviewed the operating and capital expenditure to confirm high
level assumptions which has resulted in a saving on general rates of $263,000,
allowing for funding of up to $263,000 without impacting on an overall rates
increase of 3.6%. It is further noted that as a result of planned land
purchases and infrastructure works at Wynyard Point, the AMETI and Greenlane
intersection projects and project deferrals from 2007/2008, the capital
expenditure programme has increased by $58million.
Recommending to
Council that a budget based on an overall rate increase of 3.6% be approved,
with a capital expenditure programme of $594million. Noting that an additional
$263,000 of operational expenditure is supported within the proposed 3.6% rate
increase.
Secretarial note
This item will be
discussed then "parked" until the conclusion of all other items.
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[ATTACHMENT 5] |
Pages 1-20 |
SPECIAL CONSULTATIVE PROCEDURES
2007 DEVELOPMENT CONTRIBUTIONS POLICY: SUBMISSIONS AND POLICY FOR
ADOPTION
|
H Burn |
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Consultant |
12 June 2007 |
Reporting on the
2007 Development Contribution Policy that: outlines the major changes from the
2006 Development Contribution Policy, provides a summary of concerns raised by
submitters at the Annual Plan Hearings, and notes that many submissions referred
to the recent High Court decision Neil Construction and Others v. North Shore
City Council.
Recommending to
Council the adoption of the final 2007 Development Contributions Policy, noting
that the judgement in the Neil decision reinforced the requirement that the cost
allocation for each development contribution activity be considered separately
in light of several factors specific in the Local Government Act 2002.
Consequently, the recommendation lists the cost allocation for each development
contribution activity.
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[ATTACHMENT 6] |
Pages 21-63 |
INTERGENERATIONAL EQUITY AND THE SUSTAINABLE DEBT POLICY
|
R Tucker |
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Financial Policy Analyst |
28 May 2007 |
Reporting on the
feedback received from public consultation on the draft 2007/2008 Annual Plan on
the proposed changes to the sustainable debt policy. Noting the option adopted
at the March Combined Committees meeting that provided for a sustainable debt
policy whereby Council will repay over a 30-year period 60% of new borrowings
used for new capital expenditure works.
Recommending to
Council that the changes to the sustainable debt policy, as consulted, be
adopted as a final amendment to the Long-term council community plan, noting
that most submissions were supportive of the proposal.
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[ATTACHMENT 7] |
Pages 64-69 |
TREASURY MANAGEMENT POLICY
|
J Tooman |
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Funds Management Analyst |
1 June 2007 |
Reporting on the
review and proposed amendments to the Treasury Management Policy (TMP), as
required by the Local Government Act 2002.
Recommending to
Council that the Treasury Management Policy, incorporating the liability
management policy and the investment policy, be adopted into the amendments to
Auckland City Council's Long-term council community plan 2006-2016, subject to
any changes made at the Combined Committees meeting.
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[ATTACHMENT 8] |
Pages 70-72 |
PROPOSED FEE INCREASE - AUCKLAND CITY ENVIRONMENTS AND CITY
PLANNING
|
M Vinall / P Pirrit |
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Group Manager, Auckland City Environments / Group
Manager, City Planning |
6 June 2007 |
Reporting on the
proposed increase in fees charged by Auckland City Environments and City
Planning to cover increased costs of providing regulatory services, noting that
it is further proposed to increase the deposits paid for the processing of
resource consent applications.
Recommending to
Council that the proposed new schedule of fees and charges, as set out in the
appendix 1 of the report entitled "Proposed fee increase - Auckland City
Environments and City Planning" by the Group Managers for Auckland City
Environments and City Planning, dated 6 June 2007, be adopted.
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[ATTACHMENT 9] |
Pages 74-88 |
ESTABLISHMENT OF A JOINT VENTURE WITH BRITOMART GROUP
|
J Colquhoun |
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Development Anaylst |
15 June 2007 |
Reporting on a
proposal for a 50:50 joint venture between the Britomart Group and Auckland City
Council to own and operate the Britomart precinct carpark, noting that the
venture will require the establishment of a council controlled organisation.
Recommending to
Council that a 50:50 joint venture be entered into with Britomart Group to own
and operate the Britomart carpark and that the Mayor, Deputy Mayor and
Chairperson of the Finance and Corporate Business Committee be authorised to
review and approve the final documentation.
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[ATTACHMENT 10] |
Pages 89-98 |
CONSULTATION AND HEARINGS PROCESS FOR THE 2007/2008 DRAFT ANNUAL
PLAN
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L Manaia |
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Democracy Advisor |
12 June 2007 |
Reporting on the
consultation and hearings process for the 2007/2008 draft Annual Plan, noting
that the committee is required to confirm the schedule of individual submitter
responses at this meeting. Due to the size of this schedule it is not attached
to the agenda but is available for perusal in the councillors lounge.
Recommending to
Council that the schedule of reports (appendix B to the report) be confirmed and
that the schedule of individual submitter responses be adopted.
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[ATTACHMENT 11] |
Pages 99-108 |
RATING POLICIES
RATES POLICY FOR 2007/2008
|
G Webb |
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Financial and Revenue Strategy Manager |
13 June 2007 |
Providing a summary
of the proposed rates policy for 2007/2008 and the subsequent summary of
submissions received.
An appendix on the
rubbish targeted rate for apartment blocks will be circulated under a separate
cover.
Recommending to
Council an overall citywide rates increase of 3.6% (5.4% for residential
properties), with the Uniform Annual General Charge being retained at $95,
targeted rates for the Central Business District, city development, transport,
open spaces and volcanic cones, heritage and urban design, community development
and housing and the 2.83% discount rate for early payment of rates.
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[ATTACHMENT 12] |
Pages 109-134 |
RATES POSTPONEMENT AND REBATES SCHEMES FOR 2007/2008
|
G Webb |
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Financial and Revenue Strategy Manager |
8 June 2007 |
Reporting on
proposed changes to the current rates postponement scheme for financial hardship
to be based solely on the ratepayer's equity in the property. The change would
mean that most ratepayers that own their own property would have access to the
rates postponement scheme, not just those ratepayers facing financial hardship.
Recommending to
Council that the budget for the rates rebate scheme be reduced from $850,000 to
$350,000 and that the modified rates postponement policy, based solely on the
ratepayer's equity in the property be adopted.
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[ATTACHMENT 13] |
Pages 135-138 |
RURAL AND HAURAKI GULF RATING ISSUES
|
G Webb |
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Financial and Revenue Strategy Manager |
8 June 2007 |
Reporting on rating
policies for a 100% rates remission on QEII covenanted land, a rate postponement
of 25% for commercial farmland over 12 hectares and a rates postponement for
Great Barrier Island commercial properties, noting that these policies were
supported by submissions to the draft 2007/2008 annual plan.
Recommending to
Council the adoption of a 100% rates remission policy for QEII covenanted land,
a 25% postponement for commercial farmland and a rates postponement for Great
Barrier Island commercial properties.
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[ATTACHMENT 14] |
Pages 139-146 |
REMISSION OF RATES ON MAORI FREEHOLD LAND
|
G Webb |
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Financial and Revenue Strategy Manager |
13 June 2007 |
Reporting on the
proposed remission policy for Maori freehold land.
Recommending that
the Council adopt a policy of full remission of rates on undeveloped Maori
freehold land and remission of rates on land utilised for non-commercial
purposes (such as papakainga housing, community facilities, marae and associated
infrastructure) which would 'cap' the rates using a low percentile of property
values in the city.
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[ATTACHMENT 15] |
Pages 147-166 |
MAINSTREET RATES 2007/2008
|
A Inwood |
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Mainstreet Advisor |
24 May 2007 |
Reporting on the
budget requirements for the 17 Mainstreet programmes for 2007/2008. Mainstreet
programmes were established to foster economic growth, employment opportunities
and prosperity in Auckland city and represent Council's primary vehicle for
economic and business development initiatives.
Recommending to
Council that the Mainstreet budgets for 2007/2008 totalling $6,344,139
(excluding GST) for Mainstreet programmes be approved and that this be included
in the final Long-term council community plan for 2006-2016. Further
recommending that the Mainstreet boundaries remain the same as for the 2006/2007
financial year.
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[ATTACHMENT 16] |
Pages 167-172R |
ANNUAL PLAN DOCUMENT
2007/2008 ANNUAL PLAN AND AMENDMENTS TO OUR LONG-TERM PLAN
2006-2016
|
S Ross |
|
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Corporate Planning Manager |
12 June 2007 |
Providing a summary
of the proposed changes to the final Auckland City Council Annual Plan 2007/2008
and the Auckland City Council Long-term council community plan. Refer to items
17.1 and 17.2 for a copy of the final documents.
Recommending to
Council the adoption of the Auckland City Council Annual Plan 2007/2008 and the
Amendments to Auckland City Council's Long-term plan 2006-2016 with authority
being delegated to the Chair of the Finance and Corporate Business Committee and
the General Manager Finance for minor editorial changes including any changes
arising from the Combined Committees meeting. (Noting that all submissions
received regarding the 2007/2008 draft annual plan will be reviewed in
preparation for the 2008/2009 annual plan).
17.1. 2007/2008 ANNUAL PLAN
Attaching a copy of
the 2007/2008 Annual Plan document.
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[ATTACHMENT 17.1] |
Pages 1-114 |
17.2. AMENDMENTS TO OUR LONG-TERM PLAN 2006-2016
Attaching a copy of
the amendments to the Long-term Plan 2006-2016.
|
[ATTACHMENT 17.2] |
Pages 1-100 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987
|
Lee Manaia |
|
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Democracy Advisor |
15 June 2007 |
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Section 48, Local Government Official Information and Meetings Act 1987: |
The following motion
is submitted for consideration:
That the public be
excluded from the following part(s) of the proceedings of this meeting.
The general subject
of each matter to be considered while the public is excluded, the reason for
passing this resolution in relation to each matter, and the specific grounds
under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution are as follows:
|
Item no. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each
matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this
resolution |
|
C1 |
Britomart carpark relocation and establishment of a
joint venture with Britomart Group |
Public conduct of matter would be likely to result
in disclosure of information for which good reason to withhold exists
under section 7. |
S7(2)(b)(ii)
The withholding of the information is necessary to
protect information where the making available of the information would
be likely unreasonably to prejudice the commercial position of the
person who supplied or who is the subject of the information.
In particular, the report contains acquisitions and
operating information which if released to the public would prejudice
the joint ventures' ability to operate commercially.
S7(2)(h)
The withholding of the information is necessary to
enable the local authority to carry out, without prejudice or
disadvantage, commercial activities.
In particular, the report contains detailed
commercial information relating to a third party, the Britomart Group
which if released to the public would disadvantage their commercial
position.
S7(2)(i)
The withholding of the information is necessary to
enable the local authority to carry on, without prejudice or
disadvantage, negotiations (including commercial and industrial
negotiations).
In particular, the
report contains detailed commercial information, which if released to
the public, would compromise ongoing negotiations. |
S48(1)(a)
The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good
reason for withholding exists under section 7. |
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C2 |
Update on Budgets for
2007/2008 |
Public conduct of matter would be likely to result
in disclosure of information for which good reason to withhold exists
under section 7. |
S7(2)(b)(ii)
The withholding of the information is necessary to
protect information where the making available of the information would
be likely unreasonably to prejudice the commercial position of the
person who supplied or who is the subject of the information.
In particular the figures stated in this appendix,
if released to the public, would compromise the commercial activities of
the Edge and Auckland Netball that could affect funding negotiations
with other parties.
Section 7(2)(c)(i)
To protect
information which is subject to an obligation of confidence or which any
person has been or could be compelled to provide under the authority of
any enactment, where the making available of the information would be
likely to prejudice the supply of similar information, or information
from the same source, and it is in the public interest that such
information should continue to be supplied.
In particular, there is detailed financial
information from the Auckland Netball Association.
S7(2)(h)
The withholding of the information is necessary to
enable the local authority to carry out, without prejudice or
disadvantage, commercial activities.
In particular, the report contains ticket pricing,
staff and ITC budget information from the EdgeŽ and other third parties,
which if released to the public, would disadvantage Auckland City
Council, the EdgeŽ and other third parties. This information is subject
to potential ongoing negotiations. |
S48(1)(a)
The public conduct of the
part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section
7. |
