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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

COMMUNITY DEVELOPMENT AND EQUITY COMMITTEE

will be held as follows:

Members:

Ex Officio:

1. APOLOGIES

   An apology has been received from Councillor Leighton for lateness.

2. CONFIRMATION OF MINUTES

   The minutes of the Community Development and Equity Committee meeting held on Wednesday, 8 August 2007, to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. 19TH ANNUAL ASIAN-PACIFIC CHILDREN'S CONVENTION, FUKUOKA, JAPAN - 2007 AUCKLAND APCC JUNIOR AMBASSADORS

   The 2007 Auckland APCC Junior Ambassadors, will be in attendance to update and share their experiences with the Community Development and Equity Committee on their recent trip to Fukuoka, Japan, to attend the 19th Annual Asian-Pacific Children's Convention (APCC).

   4.2. METHODIST MISSION NORTHERN - JOHN MURRAY, LESLEY MYNATT-JOHNSON AND JOANNE EVANS

   John Murray, Lesley Mynatt-Johnson and Joanne Evans, on behalf of Methodist Mission Northern, will be in attendance to present to the Community Development and Equity Committee on the work of the Methodist Mission and outline a recent consultative process undertaken by the Mission and present the Committee with the findings from this research.

   [ATTACHMENT 4.2]

   Pages 1-2

5. REPORTS REQUESTED/PENDING

   Tam White
   Democracy Advisor (Acting)	5 September 2007

   Providing a list of reports requested and pending for the information of the Committee.

   Recommending that the report from the Democracy Advisor, dated 5 September 2007, outlining reports requested and pending, be received.

   [ATTACHMENT 5]

   Pages 3-4

6. WAIHEKE LIBRARY, SERVICE CENTRE AND ARTWORKS: PREFERRED OPTION DECISION

   Jane Simmonds
   Waiheke Project Team Leader	4 September 2007

   Providing the Community Development and Equity Committee with a report from the Waiheke Project Team Leader, outlining the preferred options for the redevelopment of the Waiheke library and service centre and the development of a strategic plan for the Artworks complex. A full technical analysis of the options has been completed, as has two rounds of consultation. A decision is now sought from the Community Development and Equity Committee on the preferred option for development, particularly noting that Option 1 (a new stand-alone library building complex at Oneroa that links both the Artworks and council-owned church sites; and a new service centre on existing council land in Ostend); or Option 3 (a combined library and service centre facility in Ostend with Artworks developed on its current site in Oneroa), is seen to be the two most promising options.

   Recommending that the Community Development and Equity Committee notes that Option 1 and Option 3, as outlined within the report of the Waiheke Project Team Leader, would both provide good outcomes for the development of a library and service centre for Waiheke, particularly noting that Option 1 (a new stand-alone library building complex at Oneroa that links both the Artworks and church sites; and a new service centre on existing council land in Ostend) is the favoured option as per the criteria outlined within the report. Further recommending that the Committee endorses officers proceeding with consultant selection and preliminary design for a new stand-alone library building complex at Oneroa that links both the Artworks and church sites, and a new service centre on existing council land in Ostend, noting that officers will report back on the options for the divestment of surplus land owned by the Council in Ostend and/or Oneroa, once preliminary design work has been completed.

   Secretarial Note: Ray Ericson, Chairperson of the Waiheke Community Board, will be in attendance to present the community views on this item.

   [ATTACHMENT 6]

   Pages 5-88

7. WESLEY YOUTH CENTRE

   Sarah Uppard
   Community and Social Policy Planner	24 August 2007

   Reporting on the research undertaken on the proposed plans for the development of a youth centre in Wesley, Mt Roskill. In September 2006, the Mt Roskill Community Board recommended, and the Community Development and Equity Committee endorsed, plans for the development of a youth centre in Wesley, Mt Roskill. A budget was also approved for a feasibility study, a youth worker, construction costs and operating costs for the centre to be funded from the "Making Communities More Relevant" targeted rate. The study supports findings that a separate space in a new building is required, rather than attempting to meet the needs of youth through re-utilising the existing centre. This is on the basis that current usage of the Wesley Community Centre would not allow young people access to their own space at all times, and also that the needs of young people can best be met in a purpose built environment.

   Recommending that the Committee note the proposed location of the Wesley youth centre adjacent to the Wesley Community Centre, and that the Committee notes that further work on proposed options, site negotiation, costs and funding will be undertaken and reported back to the Mt Roskill Community Board and the appropriate Committee.

   [ATTACHMENT 7]

   Pages 89-96

8. AUCKLAND CITY YOUTH COUNCIL WEBSITE

   Linda Dunbar
   Community Advisor	5 September 2007

   Providing the Community Development and Equity Committee with an update report on the Auckland City Youth Council website, specifically outlining the research undertaken by the Community Advisor to construct a stand-alone website for Auckland City Youth Council. Research was constructed around points suggested by Auckland City Youth Council, particularly, on what other Councils are doing with regard to Youth Council websites, how the websites are updated, establishment costs and ongoing operational costs. Issues were identified with the existing Auckland City Youth Council webpage, www.aucklandcity.govt.nz/acyc, in terms of youth appropriate formatting and content, as well as accessibility.

   Recommending that the report of the Community Advisor, dated 5 September 2007, be received.

   [ATTACHMENT 8]

   Pages 97-100

9. OTAHUHU RECREATION PRECINCT STAGE 2 - SCOPE OF FACILITIES

   Anita Coy-Macken
   Senior Project Planner	10 August 2007

   Reporting on the consultation and research undertaken over the last six months, and seeking endorsement for the scope of the Otahuhu Recreation Precinct Stage 2 project. Council has allocated $22.1 million spread over four years towards the Otahuhu Recreation Precinct for development of a swimming pool, library and open space. At its meeting on 4 April 2007, the Committee endorsed the process and timeframes for the development of the precinct, with the design process starting in November 2007, construction planned to commence in July 2009 and forecast completion by June 2011. Due to the nature of committee delegations, the Community Development and Equity Committee is asked to endorse the scope of the library and to make decisions on the future location of the Otahuhu Community Centre. A similar report was presented to the Arts Culture and Recreation Committee on 5 September 2007 concerning the scope of the swimming pool and public space components.

   Recommending that the Community Development and Equity Committee endorse the scope of facilities for the Otahuhu Recreation Precinct stage two, noting that the future location of the Otahuhu Community Centre is confirmed as staying on its current site in High Street, Otahuhu, and a needs assessment for community spaces in Otahuhu being undertaken over the next four years. Further noting that the Arts Culture and Recreation Committee has endorsed the scope of the swimming pool and public space components.

   [ATTACHMENT 9]

   Pages 101-112

10. GRANT OF NEW/NEW LEASE, HAEMOPHILIA FOUNDATION OF NEW ZEALAND, UMMA TRUST AND NEW ZEALAND NEPAL SOCIETY INCORPORATED, FERNDALE COMMUNITY OFFICE SPACE, FERNDALE RESERVE, 830 NEW NORTH ROAD, MT ALBERT

    Lori Butterworth
    Lease Officer, Community Development, Arts Community and Recreation Services	20 August 2007

    Providing a report to the Committee on the proposed granting of new/new lease to the Haemophilia Foundation of New Zealand, Umma Trust and New Zealand Nepal Society Incorporated for the Ferndale Community Office Space, Ferndale Reserve, 830 New North Road, Mt Albert.

    The old Ferndale Caretaker's Cottage attached to the Ferndale Community Hall on Ferndale Reserve, Mt Albert, has become available to lease to community groups as a community office space. The space provides three large rooms, a storage area, two bathrooms, a kitchen and a shared lounge/meeting room. This space was advertised in the local papers, the Auckland City Scene, and community groups on our accommodation waiting list were also contacted to apply. From the applications received, a thorough internal evaluation process was applied. This involved assessing the group's fit with the lease policy, membership sustainability, usage, group's purpose, financial sustainability, ability to share with other community groups and the best strategic fit for this facility. From this internal evaluation process, it has been determined that the following three groups are the most suitable lessees: Haemophilia Foundation of New Zealand, Umma Trust and New Zealand Nepal Society Incorporated.

    Recommending that the Community Development and Equity Committee approve the granting of a new lease to each of the following groups: Haemophilia Foundation of New Zealand, Umma Trust and New Zealand Nepal Society Incorporated for the Ferndale Community Office Space, Ferndale Reserve, 830 New North Road, Mt Albert on the following terms and conditions:

    1. Term - Five years commencing 1 October 2007
    2. Rights of Renewal - Two rights of renewal each of five years
    3. Rent - $500.00 plus GST per annum
    4. Insurance - All contents insurance including public liability
    5. Maintenance and Utilities (outgoings) costs on a per square meter basis
    6. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy

    [ATTACHMENT 10]

    Pages 113-120

11. SUBMISSION ON HOUSING AFFORDABILITY IN NEW ZEALAND - LOCAL GOVERNMENT NEW ZEALAND

    Tam White
    Democracy Advisor (Acting)	5 September 2007

    Providing the report and resolutions from the Economic Development and Sustainable Business Committee meeting held on 1 August 2007, outlining the correspondence received from Local Government New Zealand and their submission to the Commerce Select Committee on Housing Affordability in New Zealand, for the Committee's information.

    At its meeting held on 1 August 2007, the Economic Development and Sustainable Business Committee resolved as follows:

    1. "That the Local Government New Zealand's submission to the Commerce Select Committee on Housing Affordability in New Zealand be received.
    2. That Local Government New Zealand be requested to include an appropriate allocation to work on affordable housing issues in its next annual work plan.
    3. That Government be asked to introduce legislation to allow councils to provide for inclusionary zoning, more secure tenure for residential tenants and better support for the provision of third sector housing.
    4. That the correspondence and submission from Local Government New Zealand and resolutions from this Economic Development and Sustainable Business Committee meeting be forwarded to the Community Development and Equity Committee and the Planning and Regulatory Committee."

    Recommending that the report and resolutions from the Economic Development and Sustainable Business Committee, dated 1 August 2007, be received.

    [ATTACHMENT 11]

    Pages 121-135