MINUTES OF A MEETING OF THE COMMUNITY DEVELOPMENT AND EQUITY COMMITTEE HELD ON WEDNESDAY, 12 SEPTEMBER 2007 AT 9:30 AM

1. APOLOGIES

   That the apology from Councillor Leighton for non attendance while on council business be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Community Development and Equity Committee meeting held on Wednesday, 8 August 2007 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. 19TH ANNUAL ASIAN-PACIFIC CHILDREN'S CONVENTION, FUKUOKA, JAPAN - 2007 AUCKLAND APCC JUNIOR AMBASSADORS

   The 2007 Auckland APCC Junior Ambassadors addressed the Community Development and Equity Committee on their recent trip to Fukuoka, Japan to attend the 19th Annual Asian-Pacific Children's Convention (APCC).

   [ATTACHMENT 4.1A]

   That the 2007 Auckland APCC Junior Ambassadors be thanked for their presentation regarding their recent trip to Fukuoka, Japan, to attend the 19th Annual Asian-Pacific Children's Convention (APCC).

   CARRIED

   4.2. METHODIST MISSION NORTHERN - JOHN MURRAY, LESLEY MYNATT-JOHNSON AND JOANNE EVANS

   John Murray, Lesley Mynatt-Johnson and Joanne Evans, on behalf of Methodist Mission Northern, addressed the Community Development and Equity Committee, regarding their role at Methodist Mission Northern, the Pathway Programme, and the work undertaken by the Mission designed to enable homeless people to reconnect with their community and be independent.

   [ATTACHMENT 4.2A]

   That John Murray, Lesley Mynatt-Johnson and Joanne Evans be thanked for their presentation on behalf of Methodist Mission Northern.

   CARRIED

   4.3 WAIHEKE ARTWORKS - JESH JASKIEWICZ AND LINDA CHALMERS

   Jesh Jaskiewicz and Linda Chalmers, on behalf of the Artworks Tenants Committee, addressed the Community Development Committee on the Waiheke Library, Service Centre and Artworks: Preferred Option Decision.

   That Jesh Jaskiewicz and Linda Chalmers be thanked for their presentation regarding the Waiheke Library, Service Centre and Artworks: Preferred Option Decision.

   CARRIED

5. REPORTS REQUESTED/PENDING

   That the target dates for the following reports be amended:

   Row No.	Target Date	Report Title	Comment:
   6	March 2008	Update On Targeted Rates Funds: 'Community Development Enhancement Fund	That the 2007/08 report on the Community Development Enhancement Fund and progress on these initiatives, be reported back to the appropriate Committee in July 2008.
   7	March 2008	Update On Targeted Rates Funds: 'Making Community Facilities More Relevant Fund	That the Community Development and Equity committee note the indicative allocation of the Making Community Facilities More Relevant Fund for years 2008/09 and 2009/10, noting also that this will be reported back to the appropriate committee for confirmation, as the Community Development Framework is implemented.

   CARRIED

6. WAIHEKE LIBRARY, SERVICE CENTRE AND ARTWORKS: PREFERRED OPTION DECISION

   [ATTACHMENT 6A]

   1. The Community Development and Equity Committee approve the following:
      1. That a new stand-alone Waiheke library complex be built on the council-owned church land at Oneroa with a design which will allow linkage between the library and the Artworks site.
      2. That a new council service centre be built on existing council land at 4-6 Belgium Street, Ostend, adjacent to the existing service centre at 10-12 Belgium Street.
      3. That officers report back to the appropriate committee on the options of divestment of surplus land owned by the council in Ostend and/or Oneroa, once preliminary design work is completed by June 2008.
   2. B. That the staff involved in the consultation and project development be thanked, especially the following officers who have worked hard in getting this proposal to the Committee today, including Jane Simmonds, Waiheke Project Team Leader and Ascari Partners, the Steering Team, Councillor Faye Storer and Ray Ericson, Chairperson of the Waiheke Community Board.

   CARRIED

7. WESLEY YOUTH CENTRE

   That the Community Development and Equity Committee note the proposed location of the Wesley youth centre adjacent to the Wesley Community Centre and notes that further work on options, site negotiation, costs and funding will be undertaken and reported back to the Mt Roskill Community Board and to the appropriate committee.

   CARRIED

8. AUCKLAND CITY YOUTH COUNCIL WEBSITE

   That the report of the Community Advisor, dated 20 August 2007, be received.

   CARRIED

9. OTAHUHU RECREATION PRECINCT STAGE 2 - SCOPE OF FACILITIES

   1. That the Community Development and Equity Committee endorse the scope of facilities for the Otahuhu Recreation Precinct stage two project to include:

      Overall

      1. A place for the community to meet, socialise and hold events
      2. The design considers safety, security and reflects the diversity of Otahuhu

         Library

      3. 800m2 non-traditional library which reflects diverse Otahuhu community
      4. Vibrant, light, bright and airy design with subtle spatial separation of zones
      5. Book library - accommodates expanded collection of 25,000 items
      6. Learning zone - 20 computers plus further 8 to 10 computers in the library
      7. Adult zone - newspaper and magazine lounge and small meeting room
      8. Children zone - bold and exciting space which accommodates noisy activities
      9. Youth zone - a living room for youth to read, relax, study and meet friends
      10. Community anchor - display information about the community and the council
      11. Most up to date technology and environmentally sustainable design

          Other amenities

      12. Investigate the feasibility, space requirements and costs to accommodate flexible meeting space, café, child-minding, and outcomes from the Community Development review into the Otahuhu Recreation Precinct.
      13. Progress the most appropriate ways of delivering an information and advisory service in the Otahuhu Recreation Precinct.
      14. Noting the following timeline for the precinct:

      Stage	Timeline
      Pre-planning	January - March 2007
      Communication	April 2007
      Scoping research	March - August 2007
      Engage consultants	September - October 2007
      Concept design	November 2007 - February 2008
      Public consultation	March - May 2008
      Design confirmation	June - August 2008
      Detailed Design	September - December 2008
      Planning	October 2008 - February 2009
      Construction tender	March - June 2009
      Construction 24 months	July - June 2011
      Operational issues	July 2009 - June 2010
      Anticipated completion	June 2011

   2. That the future location of the Otahuhu Community Centre is confirmed as staying on its current site in High Street, Otahuhu. Within the next four years, a needs assessment for community spaces in Otahuhu is undertaken.
   3. That the Committee notes the Arts, Culture and Recreation Committee considered and endorsed the scope of the swimming pool and public open space components of the Otahuhu Recreation Precinct at its meeting on 5 September 2007.

   CARRIED

10. GRANT OF NEW/NEW LEASE, HAEMOPHILIA FOUNDATION OF NEW ZEALAND, UMMA TRUST AND NEW ZEALAND NEPAL SOCIETY iNCORPORATED, FERNDALE COMMUNITY OFFICE SPACE, FERNDALE RESERVE, 830 NEW NORTH ROAD, MT ALBERT

    That the Community Development and Equity Committee approve the following:

    The granting of a new lease to each of the following groups: Haemophilia Foundation of New Zealand, Umma Trust and New Zealand Nepal Society Incorporated for the Ferndale Community Office Space, Ferndale Reserve, 830 New North Road, Mt Albert on the following terms and conditions:

    1. Term - Five years commencing 1 October 2007
    2. Rights of Renewal - Two rights of renewal each of five years
    3. Rent - $500.00 plus GST per annum
    4. Insurance - All contents insurance including public liability
    5. Maintenance and Utilities (outgoings) costs on a per square meter basis
    6. All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy

    CARRIED

11. SUBMISSION ON HOUSING AFFORDABILITY IN NEW ZEALAND - LOCAL GOVERNMENT NEW ZEALAND

    That the report and resolutions from the Economic Development and Sustainable Business Committee, dated 1 August 2007, be received.

    CARRIED

    Secretarial Note:

    1. The Group Manager Arts Community and Recreation Policy advised the Committee that the Affordable Housing Agreement between Auckland City Council and the New Zealand Housing Foundation had been signed.
    2. The Chairperson wished to thank the following officers for their work with the Committee over the term:

       Jill McPherson, General Manager - Arts Community and Recreation

       Allison Dobbie, Group Manager - Arts Community and Recreation Policy

       Judy Collins, Manager community development, Arts Community and Recreation Services

       Mark Vinall, Group Manager, Auckland City Environments

       Marion Davies, Acting manager community and social policy, ArtsCommunity and Recreation Policy

       Rina Tagore, Senior Community and Social Policy Planner - ArtsCommunity and Recreation Policy

       Betty MacLaren, Team leader, Safer Auckland City, Arts Community andRecreation Services

       Heather Owen, Manager community resourcing, Arts Community andRecreation Services

       Greg Marr, Consultant, City Planning

       Kirsty Jones, Team leader, Communications and Marketing

       Jane Simmonds, Waiheke Project Team Leader, and all consultants at Ascari Partners for their work on the Waiheke Library, Service Centre and Artworks project

       The staff of Auckland City Libraries

       Democracy Services staff

       There being no further business the Chairman declared the meeting closed at 11.20 am.