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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

ENVIRONMENT, HERITAGE AND URBAN FORM COMMITTEE

will be held as follows:

Members:

Ex Officio:

1. APOLOGIES

   An apology has been received from Councillor Raffills.

2. CONFIRMATION OF MINUTES

   The minutes of the Environment, Heritage and Urban Form Committee meeting held on Friday, 3 August 2007 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. HERITAGE ISSUES - JULIE CHAMBERS

   Ms Julie Chambers wishes to address the committee on heritage issues.

   Recommending that Ms Chambers be thanked for her attendance.

   4.2. BIRDCAGE HOTEL AND OPEN SPACE ALTERNATIVE PROPOSAL - RICHARD REID

   Mr Reid wishes to address the committee on Transit New Zealand's Victoria Park Tunnel Project, with regards to the relocation of the Birdcage Hotel and loss of the open space associated with this.

   Recommending that Mr Reid be thanked for his presentation.

   [ATTACHMENT 4.2]

   Pages 1-4

5. REPORTS REQUESTED/PENDING

   C Dower
   Democracy Advisor

   Reporting on the reports requested/pending list as at September 2007.

   Recommending that the reports requested/pending list be received.

   [ATTACHMENT 5]

   Pages 5-6

6. OUR PEOPLE - OUR PLACE: A FRAMEWORK FOR URBAN DESIGN IN AUCKLAND

   L Campbell - Reid
   Urban Design Group Manager	7 September 2007

   Reporting on "A Framework for Achieving Urban Design in Auckland - Designing great places for our people", and recommending the adoption of it.

   [ATTACHMENT 6]

   Pages 7-46

7. UPDATE ON ISTHMUS HERITAGE REVIEW

   P Buckley
   Acting Heritage Manager	22 August 2007

   Updating the committee on the Isthmus heritage review process initiated in 2004, and also addressing the issue of one submitter nominating over 10,000 items for heritage consideration.

   Recommending that no further action be taken on the submission that nominated over 10,000 items for heritage consideration.

   [ATTACHMENT 7]

   Pages 47-50

8. INTERNATIONAL UNION FOR CONSERVATION OF NATURE (IUCN) CATEGORIES FOR PARKS IN AUCKLAND

   R Eaton
   Manager Streets & Open Space Design ACR Policy	7 September 2007

   Reporting on investigations on the International Union for Conservation of Nature (IUCN) categories for parks and heritage areas as requested by this committee at its 6 November meeting.

   Recommending that the report be received.

   [ATTACHMENT 8]

   Pages 51-54

9. TREE REMOVAL AT 88 OWENS ROAD, MT EDEN

   M Vinall
   Service Development Manager Auckland City Environments	28 August 2007

   Reporting on the removal of a tree at 88 Owens Road, Mt Eden as resolved at the 3 August meeting of this committee.

   2. That a report updating the Committee on the processes, including communication to the community, and the use of ' Emergency Powers' to remove a significant tree, with particular emphasis on the process used at 88 Owens Road be provided to the September meeting. The report is to also identify whether improvements should be made to these processes including the matter of replacement planting as a condition of consent.
   3. That officers be asked to also update the Committee at the September meeting on how Council's arborists interact with the Council's natural environment policy specialists, e.g. ecologists.

   Recommending that the committee note the process as required under the provisions in the Auckland City district plan was followed by Auckland City Environments and the tree concerned was in an advanced state of decay and had caused a traffic accident and also posed a present danger to traffic, persons and property.

   [ATTACHMENT 9]

   Pages  55-74

10. RECOMMENDATION COMING FROM HEARINGS OF HAURAKI GULF ISLANDS DISTRICT PLAN - VIEW SHAFTS

    M Tyler
    Manager Island Sector City Planning	27 August 2007

    Reporting on the implications of introducing view shafts into the Hauraki Gulf Islands District Plan as a variation.

    Recommending that a report on all issues regarding view shafts be deferred until the substantive part of the hearings is completed.

    [ATTACHMENT 10]

    Pages 75-78

11. APPOINTMENT OF INDEPENDENT PLANNING COMMISSIONER/S

    M Tyler
    Manager Island Sector City Planning	31 August 2007

    Requesting the committee to formerly resolve to appoint independent commissioners to hear submissions on the Hauraki Gulf Islands District Plan that relate to council-owned land or council-lead projects.

    [ATTACHMENT 11]

    Pages 79-80

12. PRESENTATION - SPATIAL MAPPING AND 3D MODELLING

    Officers will give a presentation to the committee on the capability within the organisation on Spatial mapping and 3D modelling.

13. DRAFT CBD WATERFRONT MASTERPLAN - CHARACTER BUILDINGS

    At the Urban Strategy and Governance committee meeting on the 2 August a resolution was passed requesting a briefing to the Environment Heritage and Urban Form committee on recommendations for character buildings and elements identified by the Salmond-Reed report.  Officers will give a verbal briefing on this matter.

14. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    C Dower
    Democracy Advisor	29 August 2007
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item no.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1	Consideration of Additional Buildings & Objects for possible Scheduling in the Auckland City District Plan (Isthmus Section).	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the persons who are the subject of the information; in particular, the comparative valuation appraisal information that is supplied on all five private residence properties being considered for scheduling. S7(2)(j) The withholding of the information is necessary to prevent the disclosure or use of official information in regards to all properties (private residences and commercial)addressed in this report which may result in improper advantage to other parties.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.