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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE ENVIRONMENT, HERITAGE AND URBAN FORM COMMITTEE HELD ON FRIDAY, 2 FEBRUARY 2007 AT 9:30 AM

1. APOLOGIES

   That apologies for non-attendance from Cr Linda Leighton and Cr Richard Simpson be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Environment, Heritage and Urban Form Committee meeting held on Friday, 1 December 2006 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

   That item 5 be taken at this point.

   CARRIED

4. PUBLIC FORUM

   4.1. PUBLIC FORUM - ALLAN MATSON - RESOURCE CONSENT FOR FORMER BRITANNIA THEATRE

   1. That Mr Allan Matson be thanked for his presentation regarding the resource consent decision for the former Britannia Theatre.
   2. That the matter of availability of cultural/performance spaces be referred to the Arts, Culture and Recreation Committee for its consideration.

   CARRIED

   [ATTACHMENT 4.1]

5. REPORTS REQUESTED/PENDING

   That the reports requested/pending for the month of February 2007 be received.

   CARRIED

6. QUARTERLY PROGRESS REPORT ON MAYORAL TASK FORCE ON URBAN DESIGN ACTION PROGRAMME - YEAR 2

   1. That progress on actions identified by the Mayoral Task Force on urban design in Year 2 as contained in the report of the Urban Design Group Manager dated 2 February 2007 be noted.
   2. That Ludo Campbell-Reid, Manager Urban Design and his team be thanked for the advances they have made on urban design.

   CARRIED

7. TIMEFRAMES AND COMMISSIONERS FOR THE HAURAKI GULF ISLANDS DISTRICT PLAN REVIEW

   1. That up to two of the following Councillors being Crs Leighton, Mulholland and Raffills be invited to become Commissioners, to be confirmed by the Chair of the Environment, Heritage and Urban Form Committee to join the panel to hear submissions on the proposed Hauraki Gulf Islands District Plan and make recommendations to Council.
   2. That officers advise the Environment, Heritage and Urban Form committee of the proposed timeframe for hearings for the proposed Hauraki Gulf Islands district plan once the commissioners diaries have been reviewed, and with a view to hearings being held from mid 2007 to early 2008.

   CARRIED

8. CITY PLANNING GROUP QUARTERLY REPORT

   That the report of the Manager City Planning dated 19 January 2007 on key achievements in environmental, heritage and urban form matters for the last quarter be received.

   CARRIED

9. MAUNGAWHAU MT EDEN CONSERVATION PLAN

   1. That the Maungawhau Mt Eden Conservation Plan 2006 be approved and that it be forwarded to the Department of Conservation for its information.
   2. That the Mayor be requested to invite the Minister of Conservation to Auckland to formally sign the document and recognise the partnership between the crown and the city over Maungawhau.

   CARRIED

10. MAUNGAWHAU MT EDEN MANAGEMENT PLAN - ISSUES OF RELEVANCE TO THE AUCKLAND-WIDE VOLCANIC LANDSCAPE

    1. That the issues identified by the Hearing Panel reviewing the 1986 Maungawhau Mt Eden Management Plan be reported back to the Environment and Heritage Committees meeting on 2 March 2007.
    2. That the Manager, Community Planning be asked to report on the issues raised in the report, including budget implications and appropriate implementation measures.
    3. That Jonathan Streat, Manager Landscape Programmer and his team be thanked for the excellent progress being made on Maungawhau, Mt Eden.

    CARRIED

11. KERERU DISCOVERY PROJECT - BRYAN MEHAFFY

    1. That the information regarding the Keruru Discovery Project be received and forwarded to the Manager Community Planning for consideration in the Councils Urban Forest Strategy.
    2. That all Community Board tree spokespersons receive a copy of the Keruru Discovery Project report.
    3. That a letter be sent from the Chair of the Environment, Heritage and Urban Form Committee thanking the Avondale Community Board and attaching the resolutions from this meeting.

    CARRIED

12. ICLEI OCEANIA CONFERENCE 2007

    Cr Christian moved the following:

    That Councillor Christine Caughey represent the Auckland City Council at the ICLEI Oceania Conference 2007 to be held in Melbourne from 2-5 May 2007.

    CARRIED

    Cr Christine Caughey neither spoke nor voted to this item.

13. URGENT DECISION - HAURAKI GULF ISLANDS DISTRICT PLAN SUBMISSIONS

    1. That the urgent decision of the Committee regarding Hauraki Gulf Islands District Plan submissions be noted i.e.
    2. That the Manager City Development issue media statements on the ability of the Council to accept late submissions to the Hauraki Gulf Islands District Plan and to outline the staff recommendation related to such late submissions.

14. CHANGE OF MEETING DATES

    That the change in meeting date for the May 2007 committee meeting be approved as follows:

    • 4 May 2007 changed to 11 May 2007

    CARRIED

    That items C1 & C2 be taken at this point.

    CARRIED

15. HERITAGE FESTIVAL DVD

    That the information contained in the DVD regarding the heritage festival be received.

    CARRIED

16. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Auckland City Council and Beacon Pathway Ltd	Good Reason to withhold exists under section 7	Section 48(1)(a)
    C2	Inclusion Of Additional Buildings And Objects For Scheduling In The Auckland City District Plan (Isthmus Section)	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To protect information where the making available of the information would disclose a trade secret.	[Section 7(2)(b)(i)]
    	To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest.	[Section 7(2)(c)(ii)]
    C2	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]
    	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
    	To prevent the disclosure or use of official information for improper gain or improper advantage.	[Section 7(2)(j)]

    CARRIED

    There being no further business the Chairman declared the meeting closed at 12.32pm.