MINUTES OF A MEETING OF THE ENVIRONMENT, HERITAGE AND URBAN FORM COMMITTEE HELD ON FRIDAY, 7 SEPTEMBER 2007 AT 9:30 AM

1. APOLOGIES

   That the apologies from Councillors Raffills, Simpson and Hucker for non-attendance and Councillor Leighton for lateness, be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   That the minutes of the Environment, Heritage and Urban Form Committee meeting held on Friday, 3 August 2007 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   3.1 ROCKY BAY STORE

   That the Environment, Heritage and Urban Form committee consider recommending to Finance and Corporate Business Committee unbudgeted expenditure of $50,000 for the 2007/2008 year from the Heritage Targeted Rate to weatherproof and secure the scheduled heritage building, the Rocky Bay Store, noting that officers will need to obtain permission of the owners prior to any work occurring, as extraordinary business at agenda item 15 and C2, for the reason that this is the last meeting of this committee for this term of Council.

   CARRIED

4. PUBLIC FORUM

   4.1. HERITAGE ISSUES - JULIE CHAMBERS

   Ms Chambers tabled a paper entitled "Proposal for an Auckland Heritage Places Trust" and spoke to it.

   That Mrs Chambers be thanked for her presentation regarding heritage issues.

   CARRIED

   [ATTACHMENT 4.1]

   4.2. BIRDCAGE HOTEL AND OPEN SPACE ALTERNATIVE PROPOSAL - RICHARD REID

   Mr Reid gave a presentation regarding the Birdcage Hotel and his suggestions concerning it. He tabled a paper entitled "Richard Reid" as attached.

   1. That Mr Reid be thanked for his presentation regarding the birdcage hotel and open space alternative proposal.
   2. That the public forum submission on the agenda be referred to the General Manager City Development for consideration and reporting back to the appropriate committee.

   CARRIED

   [ATTACHMENT 4.2A]

5. REPORTS REQUESTED/PENDING

   That the reports requested/pending list be received.

   CARRIED

6. OUR PEOPLE - OUR PLACE: A FRAMEWORK FOR URBAN DESIGN IN AUCKLAND

   The Group Manager, Urban Design tabled a presentation entitled "Designing great places for our people" and spoke to it.

   1. That the Environment, Heritage and Urban Form Committee adopt "A Framework for Achieving Quality Urban Design in Auckland - Designing great places for our people".
   2. That the Chair of the Environment, Heritage and Urban Form Committee be authorised to approve typographical corrections, minor amendments and additions, and supplementary illustrative material.
   3. That the following alterations be made to the urban design objectives:
      1. Page 14 amend A More Sustainable City to add: 'natural environment' after 'where land uses, the natural environment and the built...."
      2. Page 18 amend - Our Cultural distinctiveness To read " Since the founding of Auckland 160 years ago, the city's sense of place has been shaped by the shared experience of Maori and Europeans. Now the influence of Auckland's multicultural communities make it distinctive. Auckland boasts one of the ....."
      3. Page 23 UDO 1.1 amend to read: ..plants, animals and ecosystems"
      4. Page 27 UDO 3.3 amend by adding ' and green linkages' as follows: encourage and help facilitate the creation of new connections through larger urban blocks and green linkages to improve the ability to move around the city -particularly by walking
      5. Page 28 amend last bullet point to read:Which respects and enhances the intrinsic value of our landscape and ecological systems
      6. Page 29 UDO 4.1 amend to add on to the end: Respect to sun/shade and stormwater run-off and water and ecological systems.
      7. Page 31 UDO 5.1 add at end: ..a high benchmark in civic, uniquely-Auckland design which works for Aucklanders.
      8. Page 31 UDO 5.4 add ...and public space (including arcades, through-site links, streets and footpaths,
      9. Page 31 UDO 5.6 amend "landscaping" to read "landscape"
   4. That the Group Manager, Urban Design and the broader urban design team be thanked for their work in developing the Urban Design Framework.

   CARRIED

   [ATTACHMENT 6A]

7. UPDATE ON ISTHMUS HERITAGE REVIEW

   1. That the Environment, Heritage and Urban Form Committee adopt the heritage update and endorse the recommendation that no further action be taken on the submission that nominated over 10,000 items for heritage consideration.
   2. That the Heritage team be thanked for their outstanding work over this term of council.

   CARRIED

   That item 15 be considered at this point.

   CARRIED

8. INTERNATIONAL UNION FOR CONSERVATION OF NATURE (IUCN) CATEGORIES FOR PARKS IN AUCKLAND

   That the report of the Manager - Streets and Open Space Design Team dated 7 September 2007 be received.

   CARRIED

9. TREE REMOVAL AT 88 OWENS ROAD, MT EDEN

   1. That the Environment, Heritage and Urban Form Committee note the process as required under the provisions in the Auckland City district plan was followed by Auckland City Environments and that evidence has been produced that the tree concerned at 88 Owens Road, Mt Eden was in an advanced state of decay and had caused a traffic accident and also posed a present danger to traffic, persons and property.
   2. That the Manager, Auckland City Environments be asked to negotiate replacement trees where appropriate, in circumstances where a tree is removed under emergency powers.

   CARRIED

10. RECOMMENDATION COMING FROM HEARINGS OF HAURAKI GULF ISLANDS DISTRICT PLAN - VIEW SHAFTS

    That a report on all issues and implications of incorporating view shafts into the proposed Hauraki Gulf Island district plan be deferred until the substantive part of the hearings is completed, in order that the concerns of all parties in relation to views can be included in the consideration of further action.

    CARRIED

11. APPOINTMENT OF INDEPENDENT PLANNING COMMISSIONER/S

    1. That the Environment, Heritage and Urban Form committee formally resolve to appoint independent commissioners to hear submissions on the Hauraki Gulf Islands District Plan that relate to council-owned land or council-lead projects and all other Notices of Requirements and make recommendations to Council.
    2. That the independent commissioners be Les Simmons (Chair), Conway Stewart and Trish Fordyce with a quorum set at two, and in the event that there is no quorum, then the alternates will be Ross Gee and Gordon MacFarlane.

    CARRIED

12. PRESENTATION - SPATIAL MAPPING AND 3D MODELLING

    Secretarial note:

    A presentation on this matter will be arranged for all councillors at a later date due to time constraints.

13. DRAFT CBD WATERFRONT MASTERPLAN - CHARACTER BUILDINGS

    That this item be withdrawn.

    CARRIED

    That item 16 be considered at this point.

    CARRIED

14. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item no.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1	Consideration of Additional Buildings & Objects for possible Scheduling in the Auckland City District Plan (Isthmus Section).	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	S7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the persons who are the subject of the information; in particular, the comparative valuation appraisal information that is supplied on all five private residence properties being considered for scheduling. S7(2)(j) The withholding of the information is necessary to prevent the disclosure or use of official information in regards to all properties (private residences and commercial)addressed in this report which may result in improper advantage to other parties.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
    C2	Rocky Bay Store negotiations	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) in particular, negotiations regarding the amount of funding have not been concluded. Release of information at this time would prejudice the Councils position to negotiate.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

15. Auckland City Heritage Policy Review - Incentive

    That the Environment, Heritage and Urban Form committee:

    1. receives this information report which:
       • Outlines the various options for providing incentives to owners of heritage items
       • Indicates that the exact value of those increases needs to be set in the context of councils other work priorities
    2. Recommends that a report be tabled to the annual plan directions setting meeting in November on this matter
    3. Recommends that during the reviews of the isthmus and central area district plans investigate ways to enhance the current Transfer of Development Rights programme and extend to all heritage as potential 'donor' items, with recipient sites remaining in the CBD only.
    4. Recommends that during the reviews of the isthmus and central area district plans investigate the use of financial contributions and other measures as a heritage management tool.
    5. That the council approach government about the abilities for Heritage agencies to intervene for the purpose of protecting heritage buildings/items where they are in demonstrable danger of significant deterioration or loss.

    CARRIED

16. ROCKY BAY STORE

    A memo to the Waiheke Community Board and report entitled Rocky Bay Store were tabled at the meeting.

    1. That the report of the Waiheke Community Board be received.
    2. That the Chief Heritage Advisor be authorised to enter negotiations with the owner of the Rocky Bay store to see if Council can secure protection of this building.
    3. That the Environment, Heritage and Urban Form committee notes the present heritage legislation is inadequate to protect legitimately scheduled buildings.
    4. That resolutions A, B and C be referred to the Waiheke Community Board for its information.

    CARRIED

    Secretarial note:

    A copy of the memo is attached to these minutes, and a copy of the Rocky Bay Store Condition Assessment report is attached to the official minutes of this meeting.

    [ATTACHMENT 16]

    Prior to closing the meeting, the Chair thanked the members of the Committee for all their hard work throughout the term. She also thanked the General Manager, City Development and Auckland City officers for their support of the committee.

    Councillor Sefuiva acknowledged the work of the chair.

    There being no further business the Chairman declared the meeting closed at 12.55pm

    "In accordance with Clause 2.12.2 of Standing Orders we hereby confirm the correctness of the minutes of the last meeting of the Environment, Heritage and Urban Form Committee held on Friday, 7 September 2007 prior to the next election of members.

    _______________________ _____________________

    CHIEF EXECUTIVE CHAIRMAN - CR C CAUGHEY

    ECONOMIC DEVELOPMENT AND SUSTAINABLE COMMITTEE