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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

FINANCE AND CORPORATE BUSINESS COMMITTEE

will be held as follows:

Members:

Ex Officio:

1. APOLOGIES

   An apology has been received from Councillor Simpson for non attendance.

2. CONFIRMATION OF MINUTES

   The minutes of the Finance and Corporate Business Committee meeting held on Monday, 11 December 2006 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. REPORTS REQUESTED/PENDING

   Lee Manaia
   Committee manager	8 December 2006

   Providing a list of reports requested/pending and requesting to change a target date:

   Row No.	Date Requested	Target Date	Report Name	Comments
   2.	22 & 23/6/06 Combined Committees - item 10.2 K(ii)	Dec 2006 to TBA	Carparks and community centre funding	Report into increasing funding for carparks and community centres. Report on carparking policy. When is it intended to give free 30 minute parking on the ground floor level of council carparks in the CBD? Increases in short-term carparking and reduction in early-bird parking, amalgamating carparking buildings. This report was to go to the November 2006 Transport & Urban Linkages Committee.
   3.	12/10/06	Dec-06 defer to Feb 07	Transfer of ARTNL Assets to ARTA : Outcome	That the committee wishes to see this matter resolved urgently and that the outcomes be reported back to the Nov 2006 FCBC meeting. Officers advise there has been no further progress to date on this matter and are requesting the matter be deferred to February.
   4.	25/05/05	Dec 2006 defer to March 07	Review of Development with Vision Board	Committee require the board be reviewed after 12 months of being in operation. The Board did not commence until Feb 2006, therefore report back to March 2007 FCBC meeting.
   5.	5/03/06	Dec 2006 deferred TBA	Current policy re leases for not-for-profit organisations	Current policy on not-for-profit organisations in both commercial and community leasing situations. This matter is to be considered by the Arts, Culture and Recreation Committee and the Community Development & Equity Committee prior to the Finance and Corporate Business Committee considering it. Deferred due to item being withdrawn by General manager Arts, Community & Recreation committee agenda for 6 December.

   Recommending that the report from the Committee manager dated 8 December 2006 as amended be received.

   [ATTACHMENT 5]

   Pages 1 - 2

6. UPDATE ON RATES REBATES

   G Baddeley
   Revenue & payment services manager	27 November 2006

   Providing an update on rates rebate application numbers and communication.

   Recommending that the committee note that 4,295 rates rebate applications (worth $2m) had been approved to 30 November, and an ongoing communications campaign is under way which aims to maximise rebate applications, and the resulting benefit to ratepayers. Further noting that officers plan to analyse application numbers and the responses to the communication campaign in February 2007 to develop a communication plan with the aim of achieving 7,000 applications by 30 June 2007.

   [ATTACHMENT 6]

   Pages 3 - 8

7. LOCAL GOVERNMENT RATING INQUIRY

   D Foote / P Neutze / S Prebble
   Strategy manager, external relations / Finance & revenue strategy manager / Policy analyst	4 December 2006

   Advising of the terms of reference drafted by the Government for the independent assessment of New Zealand's local government rating system.

   Recommending that the committee note that the Economic Development & Sustainable Business Committee under its delegation passed resolutions at its November meeting that council make a submission to government, and appoint three members of its committee to a working party to make recommendations to council on this inquiry.

   Further recommending that the Finance & Corporate Business Committee also appoint two committee members to the Local Government Rating Inquiry working party.

   [ATTACHMENT 7]

   Pages 9 - 14

8. ST HELIERS BAY BOAT RAMP

   S Barua
   Acting Ward Manager,	27 November 2006

   The Eastern Bays Community Board considered the St Heliers Bay boat ramp item at its meeting held on 15 November 2006 and resolved, inter alia as follows:

   1. That the Finance and Corporate Business Committee agree to fund $48,000 to investigate cost effective solutions to improve the usability of the boat launching facility at St Heliers Bay adjacent to Tamaki Drive (opposite Goldie Street) noting that this may result in an overspend in the operational budget y $48,000.
   2. That the reduction of the Eastern Bays small local improvements projects budget by $48,000 for the 2007/2008 financial year be approved.

   Recommending that the committee approve $48,000 expenditure to investigate cost effective solutions to improve the usability of the boat launching facility at St Heliers Bay and that the Eastern Bays small local improvement projects budget be reduced by $48,000 for the 2007/2008 financial year.

   [ATTACHMENT 8]

   Pages 15 - 24

9. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

   Lee Manaia
   Committee Manager	8 December 2006
   Section 48, Local Government Official Information and Meetings Act 1987:

   The following motion is submitted for consideration:

   That the public be excluded from the following part(s) of the proceedings of this meeting.

   The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

   Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
   C1.	Peer Review Of The Edge Ticketing System Business Case And Procurement Plan	Good Reason to withhold exists under section 7	Section 48(1)(a)
   C2.	Auckland Festival Trust - Request For Funding Assistance	Good Reason to withhold exists under section 7	Section 48(1)(a)
   C3.	Auckland Town Hall Organ - Organ Construction Company Selection	Good Reason to withhold exists under section 7	Section 48(1)(a)
   C4.	Auckland Netball Centre Operational Funding	Good Reason to withhold exists under section 7	Section 48(1)(a)
   C5.	Leaky Building Claims Update	Good Reason to withhold exists under section 7	Section 48(1)(a)
   C6.	Update on the direction setting process for Metro Water Limited's Statement of Intent for the three year period commencing 1 July 2007	Good Reason to withhold exists under section 7	Section 48(1)(a)
   C7.	Delegated Decisions	Good Reason to withhold exists under section 7	Section 48(1)(a)

   This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

   Item No.	Reason to withhold information under section 7
   C1.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
   C2.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
   C3.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
   C4.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
   C5.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
   C6.	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	[Section 7(2)(i)]
   C7.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.	[Section 7(2)(b)(ii)]
   	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]