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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

*COMBINED COMMITTEES

will be held as follows:

Members: *

* The Combined Committees comprises the following committees of council: Arts Culture & Recreation; Community Development & Equity; Economic Development & Sustainable Business; Environment, Heritage and Urban Form; Finance & Corporate Business; Partnerships; Planning & Regulatory; Planning Fixtures; Public Safety & Community Order; Transport & Urban Linkages; Urban Strategy & Governance; Works & Services.

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the *Combined Committees meeting held on Thursday, 22 June 2006 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

   STRATEGIC OVERVIEW

4. THE CHIEF EXECUTIVE'S OVERVIEW OF DIRECTION SETTING FOR THE 2007/2008 ANNUAL PLAN

   D Rankin
   Chief Executive	15 February 2007

   Providing the strategic and funding context for the development of the Annual Plan 2007/2008.

   Recommending that the amendments to the Long-term council community plan and proposed direction for the Annual Plan 2007/2008 be noted.

   [ATTACHMENT 4]

   Pages 1 - 12

5. STRATEGIC MILESTONE REVIEW FOR THE ANNUAL PLAN 2007/2008

   D O'Shaughnessy
   Senior strategic analyst	12 February 2007

   Advising that the strategic milestones have been reviewed to include Leading in Urban Sustainability priority activities for 2007/2008.

   Recommending that the revised strategic milestones be approved for inclusion in the Draft Annual Plan 2007/2008.

   [ATTACHMENT 5]

   Pages 13 - 30

6. LEADING IN URBAN SUSTAINABILITY

   L Manaia
   Democracy advisor	23 February 2007

   Providing a report considered by the Urban Strategy and Governance Committee on 7 December 2006, where it was resolved, inter alia:

   That the report of the Deputy Mayor dated 30 November 2006 entitled Leading in Urban Sustainability be received and that it be referred to the annual plan and budget process, including the Combined Committees for consideration in relation to 2007/2008 priority items.

   Recommending that the priority items be considered for inclusion in the 2007/2008 draft annual plan.

   [ATTACHMENT 6]

   Pages 31 - 70

   2007/2008 BUDGET AND POLICIES

7. GENERAL MANAGER FINANCE OVERVIEW

   A McKenzie
   General Manager Finance	23 February 2007

   The General manager finance will give a powerpoint presentation highlighting issues for consideration by Combined Committees.

   Recommending that the presentation from the General manager finance be received.

8. 2007/2008 ANNUAL PLAN BUDGET UPDATE INCLUDING NEW UNFUNDED INITIATIVES

   S Ross
   Corporate planning manager	23 February 2007

   Providing an overview of budgets, including unfunded new initiatives, for consideration.

   Detailed information relating to the unfunded new initiatives will be provided to councillors and available on request to the public.

   Recommending to council that the budgets for operating expenditure, capital expenditure, revenue and rates for the draft 2007/2008 Annual Plan be approved for consultation.

   [ATTACHMENT 8]

   Pages 71 - 92

9. INTERGENERATIONAL EQUITY AND THE SUSTAINABLE DEBT POLICY

   P Neutze
   Financial strategy manager	15 February 2007

   At the December 2006 Annual Plan Direction Setting meeting officers were requested to report back with further recommendations about addressing the "double pay" issue. The report considers the balance between eliminating double pay (to improve long-term intergenerational equity) versus being financial prudent and conservative.

   Recommending to Council approval of changes to the Council's sustainable debt policy, ratio limits to manage increased financial risks and reduced flexibility that accompanies increased debt levels and a phased introduction of the new policy for inclusion in the draft 2007/2008 Annual Plan for public consultation.

   [ATTACHMENT 9]

   Pages 93 - 111

10. RURAL AND HAURAKI GULF ISLAND RATINGS ISSUES

    S Prebble / G Webb
    Policy analyst / Financial policy analyst	14 February 2007

    At the Annual Plan Direction Setting meeting of 11 December 2006, various options were discussed to address concerns raised by Hauraki Gulf island ratepayers about the above average rates increases they experienced in 2006/2007.

    The report explores the impacts and implementation issues of a remission policy for: private land voluntarily covenanted for conservation purposes; a postponement policy for commercially farmed land; and a rates policy for Great Barrier Island commercial properties.

    Recommending to Council that the draft rural and Hauraki Gulf island rating policies be included in the draft 2007/2008 Annual Plan for consultation. Furthermore, that it be noted that if council also wishes to actively encourage landowners to covenant their land voluntarily with the council under the Reserves Act, that officers work to explore what resources would be needed to support and monitor the covenants.

    [ATTACHMENT 10]

    Pages 112 - 131

11. REMISSION AND POSTPONEMENT OF RATES ON MAORI FREEHOLD LAND

    S Prebble
    Policy analyst	14 February 2007

    Summarising the consultation with Iwi and setting out a preferred policy for inclusion in the draft 2007/2008 Annual Plan.

    Recommending to council that a draft policy for the remission of rates on Maori freehold land be included in the draft 2007/2008 Annual Plan for consultation. Furthermore, noting that formal comment from the Iwi Trust Boards will be provided on this draft policy during the public consultation phase, and that further work may be needed to refine the policy in response to comments from Iwi and the public during public consultation.

    [ATTACHMENT 11]

    Pages 132 - 155

12. UPDATE ON RATES POSTPONEMENT AND REBATES SCHEMES  

    G Webb
    Financial policy analyst	12 February 2007

    Advising that the take-up of Auckland City's extended rates rebate scheme (ERRS) is significantly lower than anticipated, and that an expected $500,000 of the $850,000 budget will not be utilised.

    Recommending to council that the 2007/2008 budget for the extended rates rebate scheme (ERRS) be reduced from $850,000 to $350,000 while retaining the existing ERRS criteria, noting that the new processes for the modified rates postponement policy are expected to be met for existing budgets and that no additional budget is required for 2007/2008.  Furthermore, that council adopt the draft rates postponement policy for inclusion in the 2007/2008 draft Annual Plan.

    [ATTACHMENT 12]

    Pages 156 - 161

13. PROPOSED RATES POLICY FOR 2007/2008

    G Webb
    Financial policy analyst	16 February 2007

    Providing an overview of the main aspects of the proposed rates policy for 2007/2008.

    Recommending to Council approval of the various rating policies for inclusion in the draft 2007/2008 Annual Plan for consultation.

    [ATTACHMENT 13]

    Pages 162 - 179

14. MAINSTREET DRAFT BUDGETS 2007/2008

    A Inwood
    Mainstreet advisor	9 February 2007

    Setting out the recommended draft Mainstreet programme budgets for inclusion in the 2007/2008 draft Annual Plan and budget.

    Recommending to council that the draft Mainstreet budgets be endorsed for inclusion in the 2007/2008 Annual Plan and budget, and that the boundaries of all Mainstreet programmes remain the same as those for the 2006/2007 financial year.

    [ATTACHMENT 14]

    Pages 180 - 185

15. 2007/2008 DEVELOPMENT CONTRIBUTIONS POLICY: DRAFT FOR CONSULTATION

    H Bunn
    Consultant advisor	22 February 2007

    Outlining the main changes proposed as part of the introduction of the draft 2007/2008 Development Contributions Policy.

    Recommending that the draft development contributions policy be included in the draft 2007/2008 Annual Plan for consultation.

    [ATTACHMENT 15]

    Pages 186 - 225

16. TREASURY MANAGEMENT POLICY UPDATED FOR AMENDED LONG-TERM COUNCIL COMMUNITY PLAN (LTCCP)

    J Tooman
    Funds management analyst	22 February 2007

    Advising that an external review of the Treasury group's funds management and operations processes was recently completed by PricewaterhouseCoopers (PWC). This report deals with the PWC recommendations that require consequential changes to Council's treasury management policy document.

    Recommending to Council the approval of the changes to the treasury management policies and their inclusion in the draft 2007/2008 Annual Plan and amendments to the Long-term Council Community Plan for public consultation.

    [ATTACHMENT 16]

    Pages 226 - 239

17. 2007/2008 ANNUAL PLAN POLITICAL PROCESS - COMMENT FROM COMMUNITY BOARDS

    D McKenzie
    Democracy advisor	14 February 2007

    Reporting on the outcomes from the community boards after they considered a list of capital expenditure projects for the next three years that were included in the Long-term council community plan.

    Recommending that Combined Committees consider community board's recommendations for changes to service levels, together with officers' responses.

    [ATTACHMENT 17]

    Pages 240 - 245

    ANNUAL PLAN DOCUMENT

18. VOLUME 1 OF THE DRAFT 2007/2008 ANNUAL PLAN

    S Ross
    Corporate planning manager	23 February 2007

    This item was not available the time the agenda went to print, and will be circulated under separate cover.

19. VOLUME 2 OF THE DRAFT 2007/2008 DRAFT ANNUAL PLAN

    S Ross
    Corporate planning manager	23 February 2007

    This item was not available the time the agenda went to print, and will be circulated under separate cover.

20. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Lee Manaia
    Democracy Advisor	23 February 2007
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	2007/2008 Annual Plan Budget Update Including New Unfunded Initiatives	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report on the operating activities of the Auckland Netball Centre contains commercially sensitive information with breakdowns of operational and capital expenditure and revenue items and profit forecasts, that Auckland Netball Centre has provided to Auckland City in confidence.	[Section 7(2)(b)(ii)]
    	To enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report contains information, that if released, would prejudice sponsorship negotiations regarding the event.	[Section 7(2)(i)]
    	To enable the Council to carry out, without prejudice or disadvantage, commercial activities. In particular, the information contained in the report will enable council to carry out, without prejudice or disadvantage, commercial activities in the form of structures for the provision of destination marketing, visitor services, convention services and other tourist related activities.	[Section 7(2)(h)]